Clermont County, Ohio • Deeds & recorded land records • Reviewed September 30, 2026
Clermont County Recorder: Deeds & Records
The Clermont County Recorder records, indexes and preserves deeds, mortgages, releases, liens, easements, plats, land contracts and other documents affecting real estate in Clermont County, Ohio.
Use the Recorder when you need the actual recorded document. For current parcel ownership, property values or conveyance processing, the Clermont County Auditor is also important.
Deeds presented in person do not go straight to the Recorder. Clermont County directs them through the Tax Map Office first, Auditor second and Recorder last.
Fast answer
Clermont County Recorder Quick Facts
Maintains permanent records involving land ownership and real-estate encumbrances.
The official Recorder website identifies Tim Rudd as Clermont County Recorder.
Batavia, Ohio 45103-2958.
Use for recording, fee, copy and document-search questions.
Monday through Friday. Documents after 4:15 PM process the next business day.
First two sides for most deeds, mortgages and similar documents.
Applies after the first two sides for ordinary recording documents.
The Recorder FAQ says documents from 1980 forward are available through the website.
The Recorder records deeds. The Auditor handles ownership transfer and conveyance forms. The Engineer’s Tax Map Division reviews legal descriptions where required.
Office information
Clermont County Recorder Address, Phone, Email, Hours & Map
Clermont County Recorder
Recorder: Tim Rudd
Street and mailing address: 101 East Main Street, Batavia, OH 45103-2958
Phone: 513-732-7236
Fax: 513-732-7891
Email: recorder@clermontcountyohio.gov
Office hours: Monday–Friday, 8:00 AM–4:30 PM
Processing note: documents presented after 4:15 PM are processed the next business day.
The contact page lists office hours through 4:30 PM, but the Recorder FAQ describes recording service as 8:00 AM–4:00 PM. For a same-day recording, arriving before 4:00 PM is the safer choice.
Confirm current hours and holiday notices before traveling. If your question concerns a deed transfer rather than a simple copy, also review the Tax Map and Auditor requirements below.
Right office first
Recorder vs. Auditor vs. Tax Map vs. Treasurer
Recorder
- Deeds and mortgages
- Liens and releases
- Easements and land contracts
- Plats and condominium records
- Powers of attorney and trusts
- Certified document copies
County Auditor
- Ownership-transfer processing
- DTE 100 / DTE 100EX forms
- Parcel records
- Property values
- Conveyance fees
- Homestead and assessment questions
Phone: 513-732-7150
Engineer — Tax Map Division
- Legal-description approval
- Survey and parcel-map review
- Deed transfer routing
- Tax-map survey plats
Address: 2381 Clermont Center Drive, Batavia, OH 45103
Phone: 513-732-7370
County Treasurer
- Property-tax bills
- Tax payments
- Tax-payment questions
Phone: 513-732-7254
The Recorder does not collect your annual real-estate tax bill.
Online document search
How to Search Clermont County Deeds and Land Records Online
Clermont County uses a CountyFusion/GovOS public records system for Recorder searches.
The Recorder says documents recorded from 1980 to the present can be accessed through its online search. Older material may require office research.
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Open the official CountyFusion search.
Use the Recorder-linked search system rather than an unofficial deed-copy website.
Open Clermont Recorder SearchAfter opening:Enter the search system, choose the search method that matches the information you already know and narrow broad results with recording dates or document details.
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Start with the owner or party name when available.
Try the surname with fewer extra terms first if the name produces no match.
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Use a recording reference for an exact document.
Book/page, document or instrument references from an older deed can shorten the search considerably.
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Open the document detail and image.
Verify names, document type, recording date and legal-description references before relying on the result.
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Save the recording reference.
Keep it for copy requests, mortgage-release research and later title work.
Use the CountyFusion search instructions if the interface is unfamiliar. For technical problems outside normal office hours, the Recorder page also publishes CountyFusion support information.
Cannot find the deed?
Try the prior owner: a deed may be indexed under the grantor or grantee name used when it was recorded.
Broaden the dates: signing and closing dates can differ from the official recording date.
Check the Auditor: identify the current parcel and owner before returning to Recorder records.
Older than 1980: contact or visit the Recorder because the FAQ specifically describes online documents from 1980 forward.
What is recorded
Records Available Through the Clermont County Recorder
Warranty, survivorship, quitclaim, sheriff’s deeds and certificates of transfer.
Mortgages, assignments, assumptions, subordinations, modifications and satisfactions.
Mechanic’s, tax, Medicaid, HOA and other recordable lien documents.
Recorded rights affecting access, utilities and other real-estate interests.
Recorded agreements concerning interests in Clermont County real property.
Subdivision, condominium and state centerline survey plats.
Recordable powers of attorney connected with property matters.
Recordable trust-related documents affecting real estate.
Veterans’ discharge documents, subject to Ohio privacy restrictions.
Confirm that your instrument is a type the Recorder accepts. If it changes ownership, also check whether Auditor and Tax Map approval is required before recording.
Local deed workflow
How to Record a Deed in Clermont County
Clermont County has a clear local routing sequence for in-person deed transfers.
The Recorder says deeds presented in person must begin at the Tax Map Office, move to the Auditor for transfer and then go to the Recorder.
Use a properly prepared deed with the required legal description and signatures.
Obtain the required legal-description approval or stamp.
Complete conveyance review, DTE forms and applicable transfer fees.
Submit the approved document with the correct recording fee.
Bring or include these items
Prepared document to be recorded.
Correct legal description.
Applicable Auditor conveyance form.
Recorder fee payable to Clermont County Treasurer.
Separate Auditor fee payment where applicable.
Self-addressed stamped envelope when the original must be returned.
Cover letter with contact name and phone number for mailed filings.
Choose e-file, mail-in or in-person filing. If recording a deed in person, follow the Tax Map → Auditor → Recorder sequence shown on the county page.
The Recorder lists incorrect fees, missing legal descriptions, poor image quality, exposed Social Security numbers and missing Tax Map or Auditor stamps among possible reasons a document may be returned unrecorded.
Auditor transfer step
DTE Forms and Clermont County Conveyance Fees
Ownership-changing deeds normally require Auditor conveyance processing before final recording.
Real Property Conveyance Fee Statement of Value and Receipt for taxable transfers.
Used when the transfer qualifies for a statutory conveyance-fee exemption.
Required when the seller had a qualifying Homestead reduction for the current or preceding tax year.
Required when the seller’s property was qualified for Current Agricultural Use Value in the current or preceding year.
Clermont County lists a conveyance fee of $4 per $1,000 of consideration, rounded as required, plus a $0.50 transfer fee per parcel.
Determine whether DTE 100 or DTE 100EX applies. Then check whether DTE 101, DTE 102 or another supporting document is also required for your transfer.
Recording costs
Clermont County Recorder Fees
First two sides. Minimum basic recording fee.
Each additional side after the first two.
Per referenced document when the marginal notation fee applies.
Additional fee for noncompliance with Ohio document-standard rules.
The formal Recorder fee schedule lists this general copy charge.
Per page plus certification charge.
Why you may see different copy prices
The Recorder FAQ separately says walk-in computer printouts can cost 10¢ per page and book copies 25¢ per page, while mail-in copies are $2 per page.
Ask which copy method applies before sending payment.
Count every side of the document, add any marginal-reference or nonstandard-document charges, and make the recording check payable to the Clermont County Treasurer.
Avoid the $20 surcharge
Ohio Document Standards Used by the Clermont County Recorder
At least 10-point computer font.
Minimum 8½ × 11; maximum 8½ × 14 inches.
Black or blue ink only.
3 inches.
1½ inches.
1 inch.
Highlighting should not be used. A document that does not meet the applicable Ohio standards can carry an additional $20 recording fee.
Open document standardsCompare your document against the margin, paper, font and ink requirements before signing or mailing the final version.
Copies & certification
How to Get a Copy of a Clermont County Deed or Mortgage
The Recorder provides three practical copy routes: online, in person and by written mail request.
Online
Search records from 1980 forward and open the available document image.
This is usually the fastest option when you only need a research copy.
In person
The Recorder can locate the record and make copies.
The FAQ lists lower counter-copy pricing for computer or book copies.
By mail
Send a written request, correct fee and self-addressed stamped envelope.
The FAQ lists mail-in copies at $2 per page.
Certified copy
Use this when a court, lender, agency or legal process requires Recorder certification.
The formal fee schedule lists $2 per page plus $1 certification.
Expand Get a copy of my deed or mortgage. Choose online, counter or mail service based on whether you need only an image or a certified copy.
Fastest filing route
Electronic Recording in Clermont County
The Recorder describes e-filing as the fastest recording method.
Electronically submitted documents are typically recorded the same day when submission timing and document requirements allow, and are generally viewable online within 24 hours.
Approved Clermont County e-recording partner.
Approved Clermont County e-recording partner.
Approved Clermont County e-recording partner.
Approved Clermont County e-recording partner.
Recording and vendor transaction fees are handled through the provider’s ACH process.
Open Clermont County e-filing informationChoose an approved provider, create the provider account, confirm your document is eligible, submit it electronically and monitor the provider for recorded confirmation or rejection instructions.
Free property monitoring
FraudSleuth Property Recording Alerts
Clermont County Recorder provides FraudSleuth as a free tool for monitoring documents recorded under a registered name.
It sends an email alert when the system identifies a recording against a name profile you created.
The Recorder’s guidance recommends creating separate profiles for different versions of a name, such as first/last, first/middle/last, initials or nicknames.
FraudSleuth does not prevent a document from being recorded and is not title insurance. Its purpose is to help you notice an unexpected recording sooner.
Open FraudSleuthFollow the link to the document-search account, open FraudSleuth preferences and add each name variation you want monitored for future recordings.
Veteran services
DD214 Recording and Veteran ID Cards
Clermont County records veterans’ DD214 discharge papers at no cost.
The Recorder also provides free Veteran ID cards to honorably discharged veterans who meet the office documentation requirements.
DD214 records are not treated like ordinary public deeds. Ohio law restricts access for 75 years after recording, with authorized-party rules for unredacted copies.
Open Veteran records informationReview who qualifies as an authorized requester and what identification is required before visiting the office for a DD214 copy or Veteran ID.
New local program
Clermont County Good Deeds Program
In February 2026, Recorder Tim Rudd, Probate Judge James A. Shriver and Common Pleas Clerk Allen Freeman announced the county’s Good Deeds Program.
The program provides residents with information about steps that may reduce future probate complications and costs connected with property and estate planning.
Transfer-on-death documents, survivorship deeds, trusts and estate planning can change legal rights. Use qualified legal advice for your situation.
Review the program materials before changing a deed or estate document. If a legal instrument must be created, use a qualified Ohio attorney rather than asking Recorder staff to draft it.
Avoid rejection
Common Clermont County Recording Mistakes
Going directly to the Recorder with an unstamped deed: in-person deeds must start with Tax Map and then the Auditor.
Sending one combined check: Recorder and Auditor fees may require separate checks even though both are payable to the County Treasurer.
Using the wrong fee: underpaid documents can be rejected and returned unrecorded.
Missing legal description: the Recorder lists this as a possible rejection reason when a legal description is required.
Ignoring document standards: nonstandard margins or font size can trigger an additional $20 charge.
Sending sensitive numbers: poor redaction or Social Security number issues can delay or block recording.
Using Recorder records as a complete title opinion: a public-document search is not the same as a professional title examination.
Decision guide
What Should You Do Next?
Search CountyFusion first. If the deed is from before 1980 or cannot be found, contact the Recorder.
Review Tax Map requirements, complete the Auditor conveyance step and then record the deed.
Use the Clermont County Auditor rather than the Recorder.
Locate the recording reference first, then request certification from the Recorder.
Use a title company or qualified Ohio real-estate attorney for a complete title examination.
Save the document, consider legal advice and sign up for FraudSleuth for future name-based alerts.
Important caution
Independent Information, Legal Caution & Public-Records Notice
This page is an independent editorial guide. It is not the official Clermont County Recorder, Auditor, Engineer, Treasurer or another government office.
The Recorder records documents that meet legal recording requirements but does not guarantee that a deed is legally valid, establish clear title or resolve ownership disputes.
Recording rules, fees, vendor services, office hours and document requirements can change. Verify current requirements with the responsible county office before filing or paying.
Recorder records are generally public records, subject to statutory exceptions such as protected veteran discharge information.
Do not use property records for employment screening, tenant screening, credit eligibility, insurance underwriting or another FCRA-regulated purpose. This website is not a Consumer Reporting Agency.
Fast answers
Clermont County Recorder FAQs
Who is the Clermont County Recorder?
Tim Rudd is identified by the official county website as the Clermont County Recorder.
Where is the Clermont County Recorder’s Office?
The office is at 101 East Main Street, Batavia, Ohio 45103-2958.
What are the Clermont County Recorder office hours?
The contact page lists Monday through Friday, 8:00 AM to 4:30 PM. Documents presented after 4:15 PM are processed on the next business day.
How do I search Clermont County deeds online?
Use the Recorder-linked CountyFusion/GovOS search. The Recorder FAQ says online documents are available from 1980 to the present.
How much does it cost to record a deed in Clermont County?
The basic Recorder fee is $34 for the first two sides and $8 for each additional side for most deeds, mortgages and similar documents. Other fees can apply.
Do Clermont County deeds go directly to the Recorder?
Not when presented in person for transfer. The Recorder instructs filers to begin at Tax Map, proceed to the Auditor and then present the approved deed to the Recorder.
What are Clermont County conveyance fees?
The Auditor currently lists $4 per $1,000 of consideration plus a $0.50 transfer fee per parcel, subject to statutory exemptions and local transfer rules.
Can I e-record a deed in Clermont County?
Yes. Clermont County accepts electronic recording through approved providers including Simplifile, CSC, Indecomm Global Services and eRecording Partners Network.
How do I get a certified Clermont County deed copy?
Locate the recorded document first, then request a certified copy from the Recorder. The published fee schedule lists $2 per page plus $1 for certification.
Does Clermont County offer property fraud alerts?
Yes. FraudSleuth is a free Recorder service that can send email alerts when a document is recorded under a monitored name profile.
Official resources