Auglaize County Recorder: Deeds & Records

The Recorder manages recorded land documents. The Auditor manages property assessment and ownership information, while the Treasurer handles property-tax payments.

Choose your task below to reach the correct county service.

Auglaize County links to a CountyFusion public records portal from its official Recorder website.

Start with the property owner’s name or a known recording reference. If you only have an address, use the Auditor’s property search first.

Search by grantor or grantee

A grantor is the person or entity transferring an interest in property. A grantee receives that interest.

For example, if you bought a home from a previous owner, search both your name and the seller’s name.

Search name variations if the first attempt fails. Trusts, business entities, middle initials and former names can affect results.

Search by recording information

If you already have an instrument number, book/page citation or recording date, use the corresponding search option if the portal provides one.

Do not assume a document is missing simply because one search method returns no results.

The Recorder maintains permanent records of documents affecting land ownership, transfers and encumbrances.

A recorded document is not a complete title report. A professional title search may need multiple instruments, judgments, liens and other public records.

Recording a deed is different from preparing one. The Recorder preserves the document, while the legal preparation and transfer requirements must be handled correctly beforehand.

1. Prepare the legal document

   Check the grantor, grantee, legal description, signatures and notarial acknowledgment.

   If you are unsure which deed or transfer instrument is appropriate, consult an Ohio attorney.

2. Confirm the legal description

   Check the parcel information and legal description against the county’s records.

   Ask the Tax Map or Engineer’s Office whether the document needs map or survey review.

3. Complete Auditor conveyance requirements

   A deed transferring ownership may require conveyance processing and Ohio Department of Taxation forms.

   Verify whether DTE 100 or DTE 100EX applies before submitting the document.

4. Check the Recorder’s fee schedule

   Count the pages and identify any additional references, plats or special charges.

   Confirm the final amount with the Recorder before mailing payment.

5. Submit the document

   Deliver the properly prepared instrument using the method accepted by the Recorder.

   Include return information and any required Auditor documentation.

6. Keep the recording reference

   Save the recorded document number or other reference after processing.

   Check the Auditor’s ownership record later if the deed changed property ownership.

Auglaize County publishes its own Recorder fee schedule.

The county lists a $34 recording fee for the first two pages and $8 for each additional page.

A separate $5 preservation surcharge became effective October 24, 2024.

This example excludes conveyance fees, extra references, nonconforming-document charges and other transaction-specific costs.

Ohio statewide recording law

Ohio Revised Code Section 317.32 establishes the basic statutory framework for recorder fees.

It also authorizes a document preservation surcharge of up to $5, which Auglaize County includes in its published fee schedule.

Many Ohio recording documents must comply with Ohio Revised Code Section 317.114.

These standards help the Recorder scan, index and preserve clear public records.

Exceptions may apply under Ohio law. Do not add a nonconforming fee automatically without checking whether the document falls within an exception.

The Recorder is in the county government office complex on South Blackhoof Street in Wapakoneta.

The Auditor’s property-search system is useful when you know the address, parcel ID or owner’s name but have not identified the deed.

It provides a route from property information to the recorded-document search.

Auglaize County Auditor contact

Auditor: Linda Bice

Address: 209 S. Blackhoof Street, Wapakoneta, OH 45895

Phone: 419-739-6705

Email: auditorsoffice@auglaizecounty.org

The Auditor maintains property valuation, deed-transfer, homestead-exemption and other real-estate records.

These departments may all be relevant to the same property transaction, but their responsibilities are different.

If the deed is recorded correctly but ownership or tax information has not updated, use the recording reference when contacting the Auditor.

Start by locating the recorded document through CountyFusion.

Save the grantor, grantee, recording date and instrument reference before requesting a copy.

A paid-off mortgage may still appear in the records unless the appropriate release or satisfaction has been recorded.

Search for the original mortgage and then look for later instruments involving the lender, borrower or mortgage reference.

The county has a separate document-search resource for subdivision, road, township, historical and other map-related records.

This is not the same as the Recorder’s deed-search portal.

For legal boundary questions, have a qualified surveyor or title professional interpret recorded deeds and plats.

Use these official websites to confirm recording requirements, fees, office details and public records.