Monroe County Recorder: Deeds & Records

Start with the option that matches your situation. This can save a trip to the wrong county office.

The Recorder’s Office is at 101 North Main Street, Room 20, in the Monroe County Courthouse in Woodsfield.

The Auditor and Tax Map departments are also located in the courthouse area, making it easier to coordinate required deed-transfer steps.

Open directions in Google Maps

After opening: choose Directions, enter your starting location, and use 101 N. Main Street as the destination. Confirm courthouse entrance and parking details before traveling.

These offices have different responsibilities. Knowing which one to contact makes deed transfers and property research easier.

Which office should you call? Recorded document → Recorder. Current parcel ownership → Auditor. Legal description or survey → Tax Map. Property tax payment → Treasurer.

Monroe County offers an online public record-search system for recorded documents.

You can search by grantor, grantee, document type, document number, and other available search fields.

1. Open the official records portal.

   Use the Monroe County Official Records Search.

   Open Monroe County Recorded Records

   After opening: look for the Quick Search field. Start with a person’s name, document number, or another known recording detail.

2. Enter the name or document information.

   Try the seller’s name, buyer’s name, family surname, or recorded document number.

   If you cannot find a result, try a different spelling or shorten the date range.

3. Review the search results.

   Look for the recording date, document type, indexed parties, and document reference.

   These details help distinguish one deed or mortgage from another.

4. Open the available document image.

   Select the matching record and review the image if one is available.

   Check the names, property description, and recording details before relying on the document.

5. Save the reference for future use.

   Keep the instrument number or book and page reference.

   You may need it later when requesting an older image or certified copy.

Official Recorder instructions for online searching

After opening: use the county’s portal link. The page also explains older image requests, copy charges, and payment arrangements.

If you only know the street address, start with the Monroe County Auditor.

The Auditor’s search supports owner names, parcel numbers, and property addresses.

1. Open the Auditor property search.

   Search Monroe County Property Records

   After opening: use Address Search, Owner Search, or Parcel Search. Enter the information you know and open the matching parcel.

2. Confirm the property.

   Review the owner name, parcel number, and location details.

   Make sure the record matches the intended property.

3. Use the owner’s name in the Recorder portal.

   Return to the Recorder’s search and look for recorded deeds or other instruments involving that owner.

4. Compare legal descriptions.

   The mailing address and the legal property description are not the same thing.

   Verify the legal description when matching a deed to the parcel.

This method is especially helpful when researching rural land, inherited property, or parcels that do not have a conventional street address.

Recording a deed is more than submitting a document and paying a fee.

Monroe County has local transfer and conveyance standards involving the Auditor and Engineer’s Tax Map Department.

1. Prepare the deed correctly.

   Confirm the grantor and grantee, legal description, signatures, notarization, and required document-preparer information.

   For a trust, estate, mineral transfer, survivorship issue, or corrective deed, obtain legal guidance if needed.

2. Check Tax Map requirements.

   The Tax Map Department reviews applicable legal descriptions and survey information.

   It recommends submitting documents for pre-approval ahead of the transfer date.

   Tax Map deed pre-approval instructions

   After opening: review what must be submitted. Prepare the deed showing the parties and legal description, then follow the department’s email instructions.

3. Complete the Auditor’s conveyance process.

   Many transfers require DTE 100 or DTE 100EX.

   Special circumstances may require other forms, including DTE 101 or DTE 102.

   Open Auditor Real Estate Forms

   After opening: locate the appropriate DTE form. Confirm with the Auditor whether conveyance fees, an exemption statement, or additional documentation is required.

4. Obtain the required transfer endorsement.

   Applicable ownership transfers must be presented to the Auditor before recording.

   The document may need an endorsement stating “Transferred” or “Transfer Not Necessary.”

5. Submit the document to the Recorder.

   Pay the correct recording fee and provide the document with the required endorsements.

   If filing by mail, include the correct return envelope and payment.

Monroe County Transfer and Conveyance Standards (official PDF)

After opening: review the current transfer rules, especially those covering deed types, descriptions, mineral interests, surveys, and required Auditor forms.

Monroe County’s published fee schedule reflects the Ohio recording-fee increase effective January 1, 2025.

Most qualifying documents cost $39 for the first two pages and $8 for each additional page.

The fee page also notes $4 reference fees when applicable and an additional $20 charge for nonconforming documents.

The official Recorder schedule controls the amount owed. Call before submitting unusual documents.

Open Monroe County Recorder’s Official Fee Schedule

After opening: review the fee table and document requirements. If recording a deed transfer, ask the Auditor about conveyance fees separately.

Documents submitted for recording must meet applicable Ohio recording and standardization rules.

Common formatting requirements include:

• Minimum computer font size of 10 points.
• Paper size between 8.5 × 11 and 8.5 × 14 inches.
• Black or blue ink.
• No highlighting.
• At least 1-inch margins on the sides and bottom.
• 3-inch top margin on the first page.
• 1.5-inch top margin on remaining pages.
• Legible and reproducible document content.
• Required signatures, acknowledgment, and legal description when applicable.

Ohio law provides exceptions for certain document types, including court or taxing-authority documents, plats, military discharge records, and other specified instruments.

Review official document standardization guidelines

After opening: compare your document’s page size, font, margins, and signatures with the county’s requirements before submitting it.

Monroe County provides online document images beginning January 1, 1980.

Older index entries may still be searchable, but their document images often require help from Recorder staff.

Copy costs and payment

The Recorder lists a statutory copy charge of $2 per page for staff-provided copies.

The office accepts checks and major credit cards. Credit card processing may involve a convenience fee.

Ask the Recorder to confirm the total if you need a certified or mailed copy.

What to provide when requesting a copy

• Grantor or grantee name.
• Document type, if known.
• Book and page or document number.
• Approximate recording date.
• Whether a regular or certified copy is needed.
• Your preferred delivery method.

Recorder: 740-472-5264

Monroe County land records include mineral interests, oil and gas leases, and other documents affecting property rights.

These records can be important when researching surface ownership, mineral reservations, inherited interests, or energy leases.

Where to start

1. Identify the land and surface owner.

   Use the Auditor property search to locate the parcel and current owner information.

   Open Auditor parcel search

2. Search recorded instruments.

   Use grantor and grantee names to look for mineral deeds, leases, assignments, releases, and related documents.

   Search Recorder documents

3. Review historical mineral transfers.

   The Auditor publishes mineral and oil-and-gas transfer information beginning in 2012.

   Those summaries are updated periodically and should not replace the recorded documents.

   Open Auditor Historical Records

   After opening: find the Mineral, Oil and Gas Transfers section. Review the available summaries, then verify individual documents through the Recorder.

A parcel’s surface owner is not necessarily the owner of every mineral right below that parcel.

For a complete ownership or mineral-title opinion, use a qualified Ohio attorney or title professional.

Yes. The Monroe County Recorder accepts eligible documents through approved eRecording vendors.

This service is designed primarily for title companies, attorneys, lenders, oil and gas businesses, and other professional submitters.

The Recorder states that individuals cannot submit directly through eRecording without a professional intermediary.

Listed eRecording vendors

• CSC
• ePN — eRecording Partners Network
• Indecomm Global Services
• Simplifile
• Hopdox

Vendor charges and account requirements may differ from the county’s statutory recording fees.

Official Monroe County eRecording information

After opening: compare the listed vendors and their contact information. Confirm whether your document type and submitter account are eligible.

Property fraud can involve suspicious documents recorded against a person’s name or property.

Monroe County provides information about a Property Fraud Alert Service and cloud-based record searching.

A notification service may help you discover a suspicious recording sooner. It does not prevent a document from being recorded or guarantee title protection.

Open Monroe County Property Fraud Alert Service

After opening: follow the county’s link to the search and alert system. Review the available enrollment instructions and enter the names you want to monitor if the service offers registration.

If you notice a suspicious document

• Save the document number and recording date.
• Contact the Recorder’s Office for record information.
• Speak with a qualified attorney about ownership or title issues.
• Report suspected criminal activity to the appropriate authorities.

Use these official resources to verify office information, recording instructions, documents, and applicable Ohio law.