Butler County, Ohio • Recorder & land-record search guide • reviewed September 30, 2026
Butler County OH Recorder of Deeds: Search Records, Fees, Copies & Office
If you are searching for the Butler County Recorder of Deeds, the official Ohio office name is the Butler County Recorder.
The Recorder preserves deeds, mortgages, leases, releases, assignments, liens, powers of attorney, plats and other instruments recorded against Butler County real estate.
For most users, the fastest workflow is to identify the property in the Butler County Auditor system, then search the Recorder’s Cloud Search for the actual recorded deed or related document.
Start here
Butler County Recorder Quick Facts
Ohio uses the title County Recorder rather than a separate “Recorder of Deeds” title.
The official Recorder site and current Cloud Search identify Danny N. Crank as Butler County Recorder.
Administration Building, 2nd Floor, Hamilton, Ohio 45011.
Call for recording, document-search, copy or fee questions.
The Recorder’s current site notice lists these office hours.
Search indexed fields or expand the search into full document text using OCR.
Up to two pages for common deeds, mortgages, leases and similar documents.
The published fee schedule lists certification at an additional $1 per document.
Use the Recorder to find the actual deed, mortgage, lien or release. Use the Auditor when you need a property address, parcel number, current owner, valuation or transfer history.
Local office
Butler County Recorder Address, Phone, Email, Hours & Map
Butler County Recorder
Recorder: Danny N. Crank
Address: 130 High Street, 2nd Floor, Hamilton, OH 45011
Phone: 513-887-3192
Fax: 513-887-3198
Email: recorder@bcohio.gov
Current posted hours: 8:00 AM–3:30 PM
Chief Deputy Contact
Chief Deputy: Denise Goll
Phone: 513-887-3195
Email: denise.goll@bcohio.gov
Use the main Recorder line first for ordinary search, copy and recording questions.
Butler County Auditor
Use for: address search, parcel number, current ownership, property value and conveyance processing.
Address: 130 High Street, Hamilton, OH 45011
Phone: 513-887-3154
Office hours: 8:00 AM–4:30 PM
Conveyance desk: closes at 3:30 PM.
Visit the Administration Building
The Recorder is on the second floor at 130 High Street in Hamilton.
If you are transferring a deed, confirm Auditor conveyance requirements before arriving so you do not make a second trip.
Primary search intent
How to Search Butler County Recorder Deeds & Land Records
Butler County uses a Cloud Search system for Recorder records.
The current search interface supports grantor or grantee names, subdivision, document type, document number and recorded-date filtering.
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Open Butler County Recorder Cloud Search.
Start with Quick Search unless you already know you need additional filters.
Open official Cloud SearchAfter opening: enter a grantor/grantee name, subdivision, document type or document number. Add a date range if you know approximately when the document was recorded. -
Choose the search scope.
Use Search Index Only for a cleaner search of indexed fields.
Use Search Index & Full Text (OCR) when you want the system to search words inside scanned documents too.
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Open the matching result.
Verify the names, document type, recording date and document reference before relying on the record.
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Check document certification status.
Recently recorded documents can appear before office indexing and verification are complete.
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Open the image or document details.
Use the recorded image when you need the actual deed language, mortgage, release, legal description or signature page.
The Recorder reports that its imaging project is complete and all records are now available online. If a document image still does not display, email the office at recorder@bcohio.gov.
When you only know the address
Find the Owner or Parcel Before Searching the Recorder
Recorder searches are strongest when you know the party name, document number or other recording information.
If you only have a street address, start with the Butler County Auditor property search.
Search by Address
The Auditor separates street number and street name.
Do not enter the street suffix in the street-name field.
Open Address SearchSearch by Owner
The Auditor instructs users to enter individual names as LastName FirstName without a comma.
Open Owner SearchSearch by Parcel Number
Most Butler County parcel numbers are 14 characters, although manufactured-home and special parcel types can differ.
Open Parcel SearchAddress → Auditor parcel → owner name / transfer history → Recorder Cloud Search → deed or mortgage image.
Understand the records
What You Can Find in Butler County Recorded Documents
Deed
Shows a recorded instrument transferring or confirming an interest in real estate.
Compare grantor, grantee, legal description, execution date and recording information.
Mortgage
Shows a recorded security interest connected to real property.
A mortgage appearing in the index does not tell you by itself whether it is still outstanding.
Release / Satisfaction
May document the release or satisfaction of a prior mortgage, lien or other recorded interest.
Match the reference information carefully.
Assignment
Can show transfer of an existing recorded mortgage or other interest.
Search forward in time when tracing mortgage history.
Lien
Can show a claim recorded against property or a person.
Search later records for releases or satisfactions before drawing conclusions.
Plat
Provides recorded subdivision or survey-related information.
A recorded plat is not automatically a substitute for a current boundary survey.
Power of Attorney
May document authority granted to another person to act for the principal.
Review the actual instrument instead of relying only on the index entry.
Legal Description
Identifies the property within a recorded instrument.
The Recorder’s current fee schedule says legal descriptions are required with documents submitted for recording.
The Recorder records documents but does not determine whether title is free of defects, whether a lien has legal priority, or which deed form is right for your situation.
Recording workflow
Before Recording a Deed in Butler County
Deeds that transfer ownership can involve both the Butler County Auditor and Recorder.
The Recorder’s current fee schedule says a conveyance or exemption form and parcel identification numbers are required with deeds.
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Make sure the document is legally prepared.
The Recorder is a recording office, not a deed-drafting service.
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Confirm the parcel identification number.
The Recorder’s fee schedule states that parcel identification numbers are required with deeds.
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Prepare the correct conveyance form.
Taxable transfers commonly use DTE 100. Qualifying exempt transfers use DTE 100EX.
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Handle Auditor conveyance requirements.
Transfer tax and the Auditor parcel-transfer fee are separate from Recorder recording fees.
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Check document formatting.
A nonstandard document can trigger an additional $20 recording fee.
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Calculate Recorder fees before submission.
Count every page, attachment and applicable reference.
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Include return instructions.
The current Recorder fee schedule calls for a self-addressed stamped return envelope.
Current published schedule
Butler County Recorder Fees
Butler County’s current Recorder fee schedule became effective January 1, 2025.
The standard recording amount includes a $5 document-preservation surcharge.
Up to and including the first two pages.
Charged for each page after the first two, including attachments.
Applies to listed releases, assignments, rerecords and similar references.
Additional fee when Ohio document-standardization requirements are not met.
Published plat recording amount.
Published larger-plat recording amount.
Published fee for Recorder-made document copies.
Added when an official certification is requested.
Butler County conveyance tax
The published Recorder schedule lists transfer fees and conveyance tax at $3 per $1,000 of purchase price.
It also lists an Auditor parcel-transfer fee of $0.50 per parcel number.
Those payments are connected to the Auditor transfer process, not the basic Recorder recording charge.
Open 2025 Recorder Fee ScheduleAvoid rejected filings
Butler County Document Recording Standards
Font: at least 10-point computer font.
Paper: letter or legal size.
Ink: black or blue.
Highlighting: not permitted under the published standard.
Side and bottom margins: 1 inch.
First-page top margin: 3 inches.
Remaining-page top margin: 1½ inches.
Legal description: required with documents submitted for recording.
Ohio notarization: the county fee sheet says documents notarized in Ohio require a Prepared By statement.
A document that does not meet Ohio standardization requirements may still be recordable in some circumstances, but Butler County lists an additional $20 nonstandard fee.
Copies & older records
How to Request Butler County Deed Copies
Start with Cloud Search if you only need to view a deed, mortgage or other recorded image.
The Recorder also accepts copy requests by email at Recorder@bcohio.gov.
Online image
Use Cloud Search and open the matching document.
The Recorder says all records are now available online following completion of its imaging project.
Email request
The Recorder says up to five requested records can be emailed free per day.
Requests above five are listed at $2 per page.
Certified copy
The current fee schedule lists $2 per page plus $1 per document for certification.
Ask the receiving organization whether certification is actually required.
Property monitoring
Butler County FraudSleuth Property Alerts
Butler County offers FraudSleuth alerts through its recording search system.
The service can send an email when a future Butler County recording matches a monitored name.
The county’s FraudSleuth instructions say there is no fee for the alert service.
Create profiles for different forms of your name, including middle names or initials.
The service notifies you about a matching recording; it does not block a document from being recorded.
Historical research
Geographic Indexes, Book/Page Records & Older Documents
Butler County has also placed geographic indexes online.
These can help when historical deed research does not work cleanly through a modern owner-name search.
Book and page numbers are especially useful for older documents referenced by later deeds, title work or historical records.
Save the book/page or document reference and email recorder@bcohio.gov rather than assuming the document does not exist.
Office role decoder
Recorder vs. Auditor vs. Treasurer: Which Butler County Office?
Recorder
Use for deeds, mortgages, releases, assignments, liens, plats, recorded documents and certified copies.
Auditor
Use for parcel search, current owner, property value, conveyance processing, transfer history and property-tax valuation records.
Treasurer
Use for real-estate tax bills, payments, balances, delinquent property-tax questions and payment receipts.
The Auditor’s owner field is useful for parcel research, but a legal title question can require review of recorded deeds, liens, probate documents and other instruments.
Avoid wasted time
Common Butler County Recorder Search & Filing Mistakes
Searching the Recorder only by address: start with the Auditor if you need the parcel or current owner.
Using only one name variation: deeds and older records can use initials, middle names or prior names.
Using OCR as proof: full-text OCR is a discovery tool; verify the actual scanned document.
Ignoring certification status: very recent records may appear before indexing verification is complete.
Sending the wrong fee: count pages, attachments, references and any nonstandard charge.
Forgetting Auditor fees: conveyance tax and parcel-transfer fees are separate from Recorder fees.
Missing parcel numbers: the county fee schedule says parcel identification numbers are required with deeds.
Expecting deed-writing advice: use an Ohio attorney or qualified title professional when the legal document itself is uncertain.
Decision path
What Should You Do Next?
Search the Auditor by address, save the owner and parcel number, then move to Recorder Cloud Search.
Search Cloud Search by owner, document number, subdivision or other known recording information.
Find the exact document first, then contact the Recorder and confirm the certification fee.
Confirm parcel number, conveyance form, Auditor fees, legal description and Recorder formatting requirements.
Search later recording dates for releases, satisfactions or assignments. Do not assume status from the original mortgage alone.
Compare the Auditor transfer history with the latest recorded deed before deciding which office needs to be contacted.
Review the actual document, contact the Recorder and seek legal or law-enforcement guidance when appropriate.
Use the Butler County Treasurer rather than the Recorder once the parcel has been confirmed.
Important caution
Independent Information, Legal Caution & FCRA Notice
This page is independent informational content. It is not the official website of Butler County, the Butler County Recorder, the Auditor or any Ohio government agency.
This guide is not legal advice, title advice, a title search, a lien opinion or a substitute for professional review of recorded documents.
Deed preparation, survivorship, probate, trusts, divorce, foreclosure, lien priority and ownership disputes can affect legal rights. Contact an Ohio attorney or qualified title professional when legal interpretation is needed.
Public property and recorder records should be used for property, title-reference and public-record research only.
Do not use these records for employment screening, tenant screening, credit eligibility, insurance underwriting or another purpose regulated by the Fair Credit Reporting Act.
Fast answers
Butler County Recorder of Deeds FAQs
Is the office called the Butler County Recorder of Deeds?
The official Ohio office name is Butler County Recorder. “Recorder of Deeds” is a common search phrase for the office because it records deeds and other land records.
Who is the Butler County Recorder?
The official Recorder website and current record-search portal identify Danny N. Crank as Butler County Recorder.
Where is the Butler County Recorder’s Office?
The Recorder is at 130 High Street, 2nd Floor, Hamilton, Ohio 45011, in the Butler County Administration Building.
What are the Butler County Recorder’s office hours?
The Recorder’s current website notice lists office hours as 8:00 AM to 3:30 PM.
How do I search Butler County deeds online?
Use the official Butler County Cloud Search at butler.oh.publicsearch.us. It supports searches by grantor/grantee, subdivision, document type, document number and recorded date.
Can I search Butler County deeds by property address?
Start with the Butler County Auditor address search to find the current owner and parcel number. Then use those details to research the recorded deed in Cloud Search.
How much does it cost to record a deed in Butler County?
The current Recorder fee schedule lists $39 for the first two pages of common deeds and other documents, plus $8 for each additional page. Other charges can apply.
How much is a certified deed copy?
The published fee schedule lists copies at $2 per page and certification at $1 per document.
What is Butler County FraudSleuth?
FraudSleuth is a free name-based alert service that emails users when a future Butler County recording matches a monitored name profile.
Can the Recorder tell me which deed form to use?
The Recorder records documents but should not be relied on to provide legal advice or select the correct deed for a private ownership transfer. Use an Ohio attorney or qualified title professional when needed.
Official resources