Carroll County, Ohio • Deeds & land records • Updated October 22, 2026
Carroll County OH Recorder: Deeds, Property Records, Online Search, Fees & Office Information
The Carroll County Recorder in Ohio records and maintains deeds, mortgages, liens, easements and other documents affecting real estate.
You can search recorded documents online, request certified copies, record a new deed or contact the Recorder’s Office in Carrollton.
If you are transferring property, there is an important local step: the Map Office and Auditor must review applicable deeds before the Recorder accepts them.
Choose the correct service
What Do You Need From the Carroll County Recorder?
The Recorder handles recorded legal documents. The Auditor handles parcel ownership information, property values and deed conveyances.
Start with the service that matches your question.
Find a Property Deed
Search deeds, mortgages, releases, liens and recorded instruments.
View search steps →Record a New Deed
Check Map Office pre-approval, Auditor conveyance and Recorder filing rules.
View recording steps →Find a Property Owner
Use the Auditor’s real-estate search if you have an address or parcel number.
Open property resources →Get a Certified Copy
Locate the recorded instrument and ask the Recorder about official copies.
See copy instructions →Official document search
How to Search Carroll County Ohio Deeds Online
Carroll County uses a CountyFusion public records portal to make recorded documents available online.
Start with the grantor or grantee name. If you already have a document number or book and page reference, that may help narrow the search.
Carroll County Recorder Online Search
CountyFusion • Carroll County, Ohio
- Confirm that the page identifies Carroll County, Ohio.
- Read any terms of use displayed.
- Choose the available public or guest access option.
- Open the document-search controls.
- Search using the property owner’s, grantor’s or grantee’s name.
- Use dates or document references to narrow the results.
- Check the parties, recording date and legal description.
- Save the instrument reference for future use.
How to search when you know the owner’s name
A grantor is the person or entity transferring an interest. A grantee receives that interest.
If you are looking for the deed from a home purchase, try the buyer’s name and the seller’s name.
If the property belongs to a trust, estate, farm business or LLC, search the relevant legal entity name as well.
How to search when you only have an address
The Recorder’s document index is not the same as the Auditor’s property database.
First use the Auditor to find the parcel and owner. Then search the Recorder’s documents using those details.
Open Carroll County Auditor Property SearchChoose the property-search option and search by the available owner, address or parcel fields.
Save the parcel number and owner name, then return to CountyFusion.
Information to check in a recorded document
Party transferring or granting an interest.
Party receiving an interest.
Date the instrument entered the official records.
Document identifier, instrument number or book/page citation.
Description of the land affected by the document.
Later assignments, satisfactions, releases or corrective instruments.
Understand county records
What Documents Does the Carroll County Recorder Maintain?
The Recorder maintains permanent public records for various legal instruments affecting property interests.
Documents transferring or documenting an interest in real estate.
Recorded security instruments associated with real-estate loans.
Documents showing changes to or satisfaction of a recorded mortgage.
Recorded claims that may affect property interests.
Recorded rights relating to access or use of land.
Documents associated with subdivisions, surveys and property descriptions.
DD214 records filed under the applicable privacy and access rules.
Finding a recorded deed does not prove the property has clear title. A complete title examination may require other records and legal review.
Local office information
Carroll County Recorder Address, Phone, Email & Office Hours
Carroll County Recorder
Recorder: Patricia Oyer
Street address:
119 S. Lisbon Street, Suite 205
Carrollton, OH 44615
Mailing address:
P.O. Box 550
Carrollton, OH 44615-0550
Phone: 330-627-4545
Fax: 330-627-4295
Email: poyer@carrollcountyohio.us
Hours: Monday–Friday, 8:00 AM–4:00 PM
Same-day recording cutoff: 3:30 PM
Visit Official Recorder WebsiteThe Recorder and Auditor are in the Carroll County courthouse complex at 119 South Lisbon Street. Confirm holiday schedules before traveling.
County-specific deed process
How to Record a Deed in Carroll County, Ohio
Carroll County uses a coordinated deed-review process.
The Map Office reviews the property description. The Auditor completes the applicable conveyance work before the Recorder files the deed.
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Prepare the deed correctly
Verify the grantor, grantee, legal description, signatures and notarization.
The Auditor’s Office does not prepare legal documents or provide legal advice. Use an Ohio attorney if the correct document is uncertain.
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Get Map Office pre-approval
Carroll County requires deeds to be submitted to the Map Office for review before recording.
The county recommends description pre-approval at least two full working days before transfer.
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Complete Auditor conveyance requirements
The Auditor reviews required conveyance information and applies the endorsement when the filing meets the county’s requirements.
The Recorder cannot record an applicable deed until the required Auditor stamp is present.
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Pay the correct recording charges
Calculate the document fee and Carroll County’s preservation surcharge.
Keep Auditor conveyance payments separate from Recorder recording payments.
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Submit the document
Use the county’s accepted in-person, mail or eRecording process.
Electronic filings still require Map Office and Auditor review where applicable.
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Keep the recorded reference
Save the recording number, document copy and any payment receipts.
Later, check the Auditor property record if the transaction changes ownership.
The Recorder’s official instructions state that deeds must be sent to the Map Office before recording. Electronic documents without pre-approval may be delayed until the next business day.
Open Carroll County Auditor Transfer Department
After opening: read the approval sequence, conveyance fees, transfer forms and requirements for mailed or electronic documents.
Required local review
Carroll County Map Office Deed Approval
The Map Office checks legal descriptions and parcel-related requirements before a deed transfer proceeds.
This step is especially important when transferring part of a parcel, creating a new survey or changing parcel boundaries.
Map Office phone: 330-627-7496
Email: dwirkner@carrollcountyohio.us
Additional contact: jhudson@carrollcountyohio.us
What to send for pre-approval
Ask the Map Office which deed pages, legal-description materials and supporting surveys are required.
The Recorder’s guidance says a deed does not need to be executed before being submitted for Map Office pre-approval.
Review the Recorder’s E-Filing Guidelines
After opening: find the Map Office Guidelines section. Confirm the approval method and current processing instructions.
Recording and conveyance costs
Carroll County Recorder Fees
Ohio Revised Code Section 317.32 establishes the statewide recording-fee structure.
Carroll County also participates in Ohio’s $5 document-preservation surcharge.
Example: Recording a four-page document
This illustration does not include Auditor conveyance fees, additional references, special documents or other applicable charges.
Ohio Revised Code 317.32 — Recorder Fees
After opening: review the ordinary document charges and preservation-surcharge provision. Confirm the county’s current total before payment.
Accepted Recorder payment methods
The Carroll County Recorder lists cash, checks, money orders and major credit cards.
Supported card brands include Visa, Mastercard, Discover and American Express.
The Auditor’s conveyance office has different payment rules, so do not assume one payment method works for both departments.
Separate transfer charges
Carroll County Auditor Conveyance Fees and Forms
Recording fees and Auditor conveyance fees are different.
Carroll County’s Auditor lists a conveyance fee of $4 per $1,000 of taxable consideration, with the purchase-price amount rounded as described in county instructions.
The county also charges $0.50 per parcel for the transfer fee.
This is not a quote for your transaction. Exempt transfers, multiple parcels and other factors can change the amount.
Common Ohio transfer forms
Real Property Conveyance Fee Statement of Value and Receipt.
Statement explaining a claimed exemption from the conveyance fee.
Statement of Conveyance of Homestead Property when applicable.
Statement related to property receiving Current Agricultural Use Valuation.
County-specific form for transfers involving parcel splits or combinations.
Carroll County uses an approved alternate version of DTE 102 for qualifying CAUV transfers.
The Auditor also publishes an Exemption Verification Questionnaire for certain exempt transfers.
Open Carroll County Conveyance Forms and Instructions
After opening: scroll to Transfer Forms. Choose the form matching the transaction and review special requirements before completing it.
Address and owner lookup
Carroll County Auditor Property Search
If you only know the street address, the Auditor is usually a better first stop than the Recorder.
The Auditor maintains parcel ownership information, valuations, tax records and transfer-related property data.
Find the property
Open the Auditor’s real-estate search and look up the address, parcel number or owner.
Open Auditor Property SearchSelect Search, find the matching parcel, and save the owner and parcel information.
Find the recorded deed
Use the owner or previous owner name in the Recorder’s CountyFusion system.
Open Recorder RecordsSearch the relevant names, compare recording dates and open the matching instrument.
Carroll County Auditor contact
Auditor: Staci Brady
Address: 119 S. Lisbon Street, Suite 203, Carrollton, OH 44615
Phone: 330-627-2250
Email: sbrady@carrollcountyohio.us
The Auditor’s office lists weekday hours of 8:00 AM to 4:00 PM, with a midday closure from noon to 1:00 PM.
Electronic recording
Carroll County eRecording Services
Carroll County accepts electronic recording through approved eRecording providers.
This is useful for title companies, law firms, banks and other regular document submitters.
Approved electronic document-submission provider listed by the county.
Electronic recording provider also listed as ePN.
Electronic recording service for qualifying document submitters.
Electronic recording platform used by recording professionals.
Another provider identified on the county Recorder’s official website.
Carroll County eRecording processing rules
The Recorder says e-recordings are processed in the order received.
The Map Office must review deeds. Electronic documents without pre-approval may be completed the following business day.
The Auditor asks for up to 48 hours to review and process deeds. A corrected submission may restart that review period.
The county records documents until 3:30 PM. Submissions received between 3:30 PM and 4:00 PM are processed the next business day.
Official eRecording Guidelines and Provider List
After opening: read the E-Filing Guidelines and E-Recording Providers sections. Contact the Recorder before selecting a provider for a deed transfer.
Recorded document copies
How to Get a Copy of a Carroll County Deed
First locate the recorded deed in CountyFusion.
Save the party names, recording date and instrument reference so the office can identify the correct document.
Ordinary copy
Useful for reviewing a deed, mortgage or legal description.
Check whether the online record image can be viewed or printed.
Certified copy
Needed when a court, lender, title company or agency requires an official certified document.
Ask the Recorder to confirm copy fees, certification and delivery methods.
Open Recorder Contact Information
After opening: use the phone or office address to request a copy. Include the names and recording reference.
A certified copy confirms that the copy corresponds to the recorded document. It does not certify that the title is free from liens or other legal problems.
Property protection
Carroll County FraudSleuth Property Fraud Alerts
The Recorder promotes a voluntary FraudSleuth alert service to help property owners monitor suspicious recording activity.
False deeds and other fraudulent instruments can create serious problems for owners.
An alert system may help you notice a new recording sooner. It does not prevent a fraudulent document from being filed.
What alerts can help with
Receiving notice of potential recorded-document activity involving a monitored name.
What alerts cannot guarantee
Automatic prevention of fraud, a cleared title or confirmation that every recording is legitimate.
Open Carroll County Property Fraud Information
After opening: locate the Property Fraud section and follow the county’s instructions to access the alert service.
If you discover an unfamiliar deed or mortgage, retrieve the instrument before making assumptions.
Contact the Recorder and seek appropriate legal assistance if the document appears to affect your ownership improperly.
Veteran records
DD214 Recording and Certified Copies for Veterans
The Carroll County Recorder accepts military discharge records.
The county says veterans may record a DD214 without a recording fee and receive free certified copies under the applicable rules.
Discharge records can contain sensitive personal information. They are subject to specific access and privacy protections.
Open Recorder Veteran Information
After opening: find Veteran Information and contact the office about accepted documents, identification and certified-copy access.
Local government contacts
Recorder, Auditor, Treasurer and Map Office: Who Handles What?
Recorder — Recorded Documents
Patricia Oyer
119 S. Lisbon Street, Suite 205
Deeds, mortgages, liens, releases, certified copies and eRecording.
Auditor — Property Ownership and Conveyances
Staci Brady
119 S. Lisbon Street, Suite 203
Owner records, values, parcel searches and conveyance processing.
Treasurer — Property Tax Payments
Jeff Yeager
119 S. Lisbon Street, Suite 103
Tax payments, delinquent tax matters and billing questions.
Map Office — Deed Description Review
Deed-description review, parcel mapping and required pre-approval.
Open Carroll County Ohio Elected Officials
After opening: find the Recorder, Auditor or Treasurer to verify the current official, contact information and term.
Practical troubleshooting
Common Carroll County Recorder Problems and Solutions
I cannot find a deed online
Try a previous owner, grantor, grantee, spouse, trust or business name.
If you know the recording date or instrument reference, use it to narrow the search.
I know the street address but not the owner
Start with the Carroll County Auditor’s property search.
Find the parcel and owner, then use those details in the Recorder search.
My deed has not been approved by the Map Office
Contact the Map Office at 330-627-7496 before recording.
The county recommends advance description approval, especially for transfer documents.
The Auditor returned my deed
Read the rejection reason and correct the document or supporting transfer form.
The Auditor’s review period may restart when corrected documents are received.
I paid off my mortgage but still see it recorded
Search for a later satisfaction or mortgage release.
If none appears, contact the lender or settlement professional.
The Recorder shows a different owner from the Auditor
Compare the recording date and transfer information.
Ask the Auditor whether the ownership update is still being processed.
I submitted an eRecording after 3:30 PM
Carroll County says documents received between 3:30 PM and 4:00 PM are processed the next business day.
Additional Map Office or Auditor review may create further processing time.
My recorded deed contains an error
A recorded image should not be manually edited.
Ask an Ohio attorney or the original document preparer whether a corrective instrument is required.
Simple decision guide
What Should You Do Next?
Frequently asked questions
Carroll County Ohio Recorder FAQs
Where is the Carroll County Recorder’s Office in Ohio?
The office is at 119 S. Lisbon Street, Suite 205, Carrollton, Ohio 44615.
Who is the Carroll County Recorder?
Patricia Oyer is the Carroll County Recorder. The county lists her term as January 6, 2025, through December 31, 2028.
What is the Carroll County Recorder phone number?
The official phone number is 330-627-4545. The fax number is 330-627-4295.
What are the Carroll County Recorder office hours?
The office is open Monday through Friday, 8:00 AM to 4:00 PM. The county lists 3:30 PM as the same-day recording cutoff.
Can I search Carroll County Ohio deeds online?
Yes. Carroll County provides online access to recorded documents through CountyFusion.
Does a Carroll County deed need Map Office approval?
Applicable real-estate transfer documents require Map Office review and Auditor endorsement before recording.
How much does it cost to record a deed in Carroll County?
The standard Ohio recording charge is generally $34 for the first two pages and $8 for each additional page. Carroll County also adds a $5 preservation surcharge. Other fees may apply.
Can I electronically record documents?
Yes. Carroll County lists approved eRecording providers, including CSC, ePN, Indecomm, Simplifile and Hopdox.
How long does the Auditor need to review deeds?
The Recorder’s official guidelines state that the Auditor allows 48 hours to review and process deeds. Corrected submissions may restart the review period.
Who handles property-tax payments?
The Carroll County Treasurer handles property-tax payments. The Recorder handles recorded legal documents.
Can I get a certified copy of a deed?
Yes. The Recorder provides certified copies of recorded documents. Contact the office for current copy fees and ordering instructions.
Does Carroll County offer property fraud alerts?
Yes. The Recorder promotes the voluntary FraudSleuth service for recorded-document activity notifications.
Official government sources
Carroll County Ohio Recorder Resources
Use the government websites below to confirm recording procedures, fees and current office information.
Recorder contact information, office hours, public search, eRecording rules, fees and property-fraud information.
CountyFusion public recorded-document search portal.
Owner, parcel, value, tax and property-transfer information.
Conveyance fees, Map Office approval, transfer forms and submission instructions.
Current Recorder, Auditor and Treasurer contacts.
County department addresses, phone numbers and services.
County recording fees and preservation-surcharge authority.
Ohio recording-format standards and applicable nonconforming-document requirements.
Requirements related to real-property conveyance statements and Auditor endorsements.
Address lookup, tax-parcel details and links to geographic mapping tools.