Clinton County, Ohio • Deeds & Land Records • 2026 Guide
Clinton County Recorder: Deeds, Property Records, Online Search, Recording Fees & Office Information
The Clinton County Recorder maintains deeds, mortgages, liens and other recorded documents affecting real estate in Clinton County, Ohio.
You can search recorded documents online, request copies or submit a document for recording through the office in Wilmington.
For property transfers, there is an important local requirement. The deed’s legal description must be approved by Tax Maps/GIS before the Auditor can process the transfer.
Find the right service
What Can You Do With the Clinton County Recorder?
The Recorder preserves legal documents. Other county departments handle property assessments, transfers, mapping and tax payments.
Select the task that matches what you need.
Find a Recorded Deed
Search deeds, mortgages, liens, releases and other recorded instruments.
See search instructions →Record a New Deed
Check Tax Maps/GIS approval, Auditor conveyance and recording requirements.
See recording steps →Find a Property Owner
Start with the Auditor when you know a property address but not its owner.
Find property-search resources →Research Historical Deeds
Find out when to contact Clinton County Archives instead of the Recorder.
Explore historical records →Official online records
How to Search Clinton County Recorder Deeds Online
Clinton County provides an official online recorded-document search through its Recorder’s Online Records System.
The county states that its online records are updated daily, Monday through Friday. Recently filed documents may take additional time to appear.
Recorder’s Online Records System
Public land-record search • Clinton County, Ohio
- Read the Recorder’s online records disclaimer.
- Select PUBLIC ACCESS.
- Use the search controls available in the public records portal.
- Begin with a grantor, grantee or other known party name.
- Use recording dates or references if available.
- Open a matching result and review the document details.
- Save the recording reference for future use.
Search by grantor or grantee
A grantor generally transfers or grants an interest in property. A grantee receives that interest.
If you purchased a home, try searching for your name and the seller’s name.
If the property belongs to a trust, company or estate, search the legal name associated with that entity.
Search by recording date or reference
If you know the approximate transaction date, use that information to narrow your research where the portal supports it.
A document number or book-and-page citation can also help identify a particular instrument.
Party transferring a property interest.
Party receiving the interest.
Date the document entered the public recording system.
Instrument number or other recording identifier.
Land description identifying the property affected.
Later assignments, releases or corrections affecting earlier recordings.
Search results and document images are for public-record research. The county does not guarantee that online information is suitable for determining legal title.
Local government contact
Clinton County Recorder Office Address, Phone, Email & Hours
Clinton County Recorder
Recorder: Tanya K. Day
Office address:
Clinton County Administrative Campus
1850 Davids Drive, Suite 305
Wilmington, OH 45177
Phone: 937-382-2067
Fax: 937-382-8097
Email: Day.Tanya@clintoncountyohio.us
Office hours: Monday–Friday, 8:00 AM–4:00 PM
Office payment methods: Cash and checks
Visit Official Recorder WebsiteRecorder Suite 305 and Auditor Suite 303 are both at the Clinton County Administrative Campus, making it easier to coordinate applicable transfer paperwork.
Types of public records
What Documents Does the Clinton County Recorder Maintain?
Under Ohio law, the Recorder records a range of instruments relating to land ownership and other legal interests.
Documents transferring or establishing interests in real estate.
Recorded security instruments connected with real-estate loans.
Documents indicating satisfaction or release of recorded security interests.
Certain claims connected with construction labor or materials.
Recorded rights involving access or use of property.
Certain instruments granting authority to act for another person.
Selected statutory liens and related releases.
Service discharge instruments subject to Ohio privacy rules.
A Recorder search is not a complete title examination. Some judgments, probate matters, court orders or other property-related issues may require additional public-record research.
Local deed-transfer process
How to Record a Deed in Clinton County, Ohio
Clinton County has a clear recording sequence for real-property transfers.
The legal description must receive Tax Maps/GIS approval before the Auditor completes the required conveyance work.
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Prepare the document
Confirm the grantor, grantee, complete legal description, signatures and notarial acknowledgment.
If the deed type or ownership language is uncertain, seek help from an Ohio attorney or title professional.
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Obtain Tax Maps/GIS approval
The Clinton County Auditor says the deed’s legal description must be approved by Tax Maps/GIS.
The approved description receives a stamp before conveyance processing.
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Complete the Auditor’s conveyance requirements
Bring the required transfer statement, deed and applicable Auditor fees.
Determine whether DTE 100, DTE 100EX or another transaction-specific form applies.
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Submit to the Recorder
After the Auditor processes the transfer, the document can proceed to the Recorder.
Verify page charges, references, payment and accepted submission methods first.
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Save the recording information
Keep the receipt and recorded instrument reference.
Use those details if you later need a certified copy or help verifying an ownership update.
Open Clinton County Auditor Conveyance Guide
After opening: review the conveyance forms, fees, mailing requirements and Tax Maps/GIS approval instructions.
Recorder charges
Clinton County Recorder Fees and Recording Costs
Clinton County publishes a basic recording-fee schedule, and Ohio Revised Code Section 317.32 provides the statewide statutory framework.
The county’s published schedule lists $34 for the first two pages and $8 for each additional page for ordinary recordings.
Example: Four-page ordinary recording
The example is the basic document charge only. Reference fees, special instrument charges and any applicable updated statutory charges must be checked separately.
Clinton County Recorder Basic Fee Schedule
After opening: review the listed instrument, marginal-reference, plat and copy fees. Confirm any changed charges by phone.
After opening: compare the current statutory recording and certification provisions with the county’s posted schedule.
Separate Auditor fees
Clinton County Conveyance Fees and Transfer Forms
A property transfer may incur Auditor conveyance fees in addition to Recorder recording charges.
Clinton County’s published Auditor rate is $3.50 per $1,000 of consideration, with a separate $0.50 per-parcel transfer fee.
This example assumes the stated consideration is the applicable fee base and no exemption applies.
Some transfers qualify for a conveyance-fee exemption. The appropriate form and supporting evidence depend on the reason for exemption.
Common transfer forms
Real Property Conveyance Fee Statement of Value and Receipt.
Statement explaining a claimed exemption from the conveyance fee.
Statement of Conveyance of Homestead Property.
Statement of Conveyance of CAUV Property.
Clinton County Conveyance Forms and Instructions
After opening: scroll to the form links and choose the document matching your transaction. Check the county’s conveyance standards before submitting.
Address and parcel lookup
Clinton County Auditor Property Search
If you know a street address but do not know who owns the property, begin with the County Auditor.
The Auditor maintains parcel records, valuation information and transfer-related data.
Find the parcel
Use the Auditor’s property-search resources to locate the owner and parcel information.
Open Clinton County AuditorSelect Property Search, look up the property using the available criteria and save the parcel identifier and owner name.
Find the recorded deed
Return to the Recorder’s records system and search by the relevant party name.
Open Recorder SearchClick Public Access, search the names and compare the recording date and legal description.
Clinton County Auditor contact
Auditor: Terence G. Habermehl
Address: 1850 Davids Drive, Suite 303, Wilmington, OH 45177
Phone: 937-382-2250
Email: auditor@clintoncountyohio.us
Hours: Monday–Friday, 8:00 AM–4:00 PM
Open Auditor GIS and Tax Map Resources
After opening: use the GIS, Map or Tax Map links to find additional parcel and legal-description information.
Legal descriptions
Clinton County Tax Maps/GIS Approval Requirements
Clinton County requires Tax Maps/GIS approval for legal descriptions associated with real-property transfer documents.
The approval stamp must appear on the deed before the Auditor processes the conveyance.
Tax Maps/GIS phone: 937-382-4335
Auditor conveyance phone: 937-382-2250
When to contact Tax Maps/GIS
Ask for guidance when the property description is unclear, a parcel is being divided or the deed involves a survey or other mapping issue.
Correcting a legal-description problem before recording can prevent rejected filings and additional costs.
Open the Auditor’s Conveyance Standards
After opening: locate the Conveyance Standards link and review the rules that apply to your deed.
Special local research resource
Clinton County Historical Deeds and Archives Records
One important difference in Clinton County is how older deed books are divided between the Recorder and the county Archives.
Clinton County states that Archives holds deed volumes dating from approximately 1798 through 1856.
Deed records after approximately 1856 should generally be researched through the Recorder’s Office.
Historic deed volumes A–Z.
Later recorded land instruments and deed research.
Other historical records
Digital records from 1820–1907, with later hard-copy materials at Archives.
Archives lists records from 1810–1928.
Archives lists wills from 1810–1979.
Contact Probate Court for applicable later marriage and will records.
Clinton County Archives contact
Address: 111 S. Nelson Avenue, Suite 3, Wilmington, OH 45177
Phone: 937-383-3271
Records email: clintoncountyrecords@clintoncountyohio.us
Open Clinton County Historical Records Guidance
After opening: review the Archives date ranges and request instructions. Provide the full name, approximate year and type of record you need.
Electronic document filing
Clinton County eRecording for Deeds and Mortgages
Clinton County supports electronic recording of deeds and mortgages through approved vendors.
This service is particularly useful for title companies, lenders, law firms and other regular submitters.
Electronic submission does not remove applicable Auditor conveyance or Tax Maps/GIS requirements.
Open Clinton County eRecording Information
After opening: review the county’s vendor list, choose a provider and ask how deed documents requiring transfer processing should be routed.
Document copies
How to Request a Certified Clinton County Deed Copy
First find the deed or other recorded instrument using the Recorder’s public search.
Save its recording number, book-and-page reference or other available identification.
Ordinary copy
Useful for reviewing the property description or the contents of an instrument.
Check whether a document image is available online.
Certified copy
Needed when a court, lender, government agency or title professional specifically requires certification.
Request certification through the Recorder.
Clinton County’s online records disclaimer explains that online results are not themselves official certifications.
Contact the Recorder to request the required certified copy and verify current copy fees.
Open Recorder Contact Information
After opening: contact the office with the recording reference, document type and name. Ask about certification, payment and pickup or mailing options.
Property monitoring
Clinton County Property Fraud Alerts
The Clinton County Recorder provides access to property-fraud alert registration through its public records resources.
An alert can help notify you when certain new recordings match monitored information.
Alerts do not block a document from being recorded or guarantee that an instrument is fraudulent.
Open the Recorder’s Fraud Alert Link
After opening: find the county link to search public records or sign up for Property Fraud Alerts. Review the registration instructions and notification limits.
If you receive an unexpected notification, open the recorded instrument and compare its parties and legal description.
Contact the Recorder and obtain legal guidance if you believe the document improperly affects your property.
Local government contacts
Recorder, Auditor, Tax Maps/GIS, Treasurer and Archives
Recorder — Recorded Documents
Tanya K. Day
1850 Davids Drive, Suite 305, Wilmington
Deeds, mortgages, liens, releases and certified recorded copies.
Auditor — Property Records and Transfers
Terence G. Habermehl
1850 Davids Drive, Suite 303, Wilmington
Property values, ownership records and conveyance processing.
Tax Maps/GIS — Legal Descriptions
Legal-description review, mapping and required deed-approval stamps.
Treasurer — Property Tax Payments
Kyle Rudduck
1850 Davids Drive, Suite 203, Wilmington
Property-tax billing, payments and collection questions.
Archives — Historic County Records
111 S. Nelson Avenue, Suite 3, Wilmington
Early deed volumes, historical tax records, marriage records and wills.
Probate Court — Later Probate Records
Marriage and will records outside the Archives’ stated date ranges, plus applicable probate matters.
Open Clinton County Government Office Guide
After opening: find the Recorder, Treasurer or other county department and verify current contact information.
Common problems
Clinton County Recorder Troubleshooting
I cannot find a deed online
Search both buyer and seller names. Try older owners, initials, trusts, companies or spelling variations.
If the document was recently filed, allow for the Recorder’s stated online update process.
I only know the property address
Open the Auditor’s property search first and identify the owner and parcel.
Return to the Recorder search with the relevant names.
The deed has no Tax Maps/GIS approval stamp
Contact Tax Maps/GIS at 937-382-4335.
The Auditor states that the legal description must be approved and stamped before conveyance processing.
My deed was rejected by the Auditor
Check the conveyance form, legal description, supporting paperwork and fee amount.
Ask the Auditor which specific requirement must be corrected.
I found an old deed from before 1856
Contact Clinton County Archives, which holds approximately 1798–1856 deed volumes A–Z.
Provide the names, approximate year and any available book reference.
My mortgage was paid off but still appears recorded
Search for a later satisfaction or release.
If no release appears, contact your lender or the closing professional.
I need an official certified copy
Locate the recorded instrument, then request certification directly from the Recorder.
Do not assume a printed online image is an official certified copy.
An older document shows the Recorder’s downtown address
The current official Recorder location is 1850 Davids Drive, Suite 305, Wilmington, OH 45177.
Use the current county website to verify where to send or deliver documents.
Frequently asked questions
Clinton County Recorder FAQs
Where is the Clinton County Recorder’s Office?
The Recorder is at 1850 Davids Drive, Suite 305, Wilmington, Ohio 45177, in the Clinton County Administrative Campus.
Who is the Clinton County Recorder in Ohio?
Tanya K. Day is the Clinton County Recorder.
What is the Clinton County Recorder phone number?
The Recorder’s phone number is 937-382-2067. The fax number is 937-382-8097.
What are the Recorder’s office hours?
The office is open Monday through Friday, 8:00 AM to 4:00 PM, except applicable holidays.
Can I search Clinton County deeds online?
Yes. Clinton County provides an official online Recorder search. Open the Recorder’s Online Records System and select Public Access.
How much does it cost to record a deed?
The county’s posted basic fee schedule lists $34 for the first two pages and $8 for each additional page. Confirm current charges and any additional fees before recording.
Does a deed need Tax Maps/GIS approval?
Yes, applicable real-property transfer documents require legal-description approval and a Tax Maps/GIS stamp before Auditor processing.
What is Clinton County’s conveyance fee?
The Auditor lists $3.50 per $1,000 of consideration and a separate $0.50 per-parcel transfer fee. Exemptions and transaction-specific rules may apply.
Can I electronically record a deed?
Yes. Clinton County accepts electronic recording for deeds and mortgages through approved providers.
How far back do historical deed records go?
Clinton County Archives lists deed volumes from approximately 1798–1856. Contact the Recorder for later deed research.
How do I get a certified deed copy?
Find the recording reference and contact the Recorder. Certified copies must be requested through the office, not treated as ordinary online printouts.
Who handles property-tax payments?
The Clinton County Treasurer handles property-tax payments, while the Recorder maintains recorded legal documents.
Official government resources
Clinton County Recorder and Ohio Public Records Links
These government resources provide the office information, filing instructions and legal authority used throughout this guide.
Official office address, Recorder name, contact information and county services.
Official recorded-document search and public-access disclaimer.
County’s posted recording, copy, marginal-notation and special instrument fees.
Transfer forms, conveyance charges, Tax Maps/GIS requirements and filing methods.
Property records, assessment information, parcel lookup and mapping resources.
Approved vendors for electronic deed and mortgage submissions.
Official office information and county public-records resources.
County department responsibilities and local government contacts.
Current statewide recorder fees and related statutory charges.
Ohio document recording and formatting requirements.
Real-property conveyance standards and the Auditor’s transfer process.
Recorder and deputy staff contact information.