Kane County IL Recorder of Deeds: Search & Office

Kane County Recorder of Deeds

Recorder: Sandy Wegman
Address: 719 S. Batavia Avenue, Building C
Geneva, IL 60134

Phone: 630-232-5935
Fax: 630-232-5945
Recorder email: wegmansandy@kanecountyrecorder.net

Research hours: Monday–Friday, 8:30 AM–4:30 PM.
General document recording cutoff: 4:15 PM.
Plat recording cutoff: 3:00 PM.

Useful department contacts

Google Map to the Recorder’s Office

Kane County offers a public Land Records Search (LRS) portal. Its Quick Search supports three useful identifiers: document number, name and Property Index Number (PIN).

This makes the search more flexible than recorder systems that require you to start with an owner’s name.

1. Open the official land records portal.

   Use the Recorder’s LRS system.

   Open Kane County LRS
   After opening: locate Quick Search and choose Document Number, Quick Name or Quick PIN.
2. Choose the most precise information available.

   Use a document number for an exact lookup, a party name for ownership history, or a PIN when researching a particular property.

3. Enter PIN without dashes.

   The Recorder’s search form explicitly requests the PIN without hyphens.

4. Review matching documents.

   Compare the parties, instrument type, recording date and document number to avoid selecting the wrong property.

5. Check subsequent recordings.

   A deed search may also require examination of mortgages, mortgage releases, liens, easements and later conveyances.

6. Save the instrument reference.

   Keep the document number for future searches, copy orders or inquiries with the Recorder.

Are online document images official?

The Recorder warns that prints made from the online search website are unofficial. A document image may be useful for research, but a court or other agency may require a certified copy issued by the Recorder.

Records and historical indexes extend back to 1837. The office describes computerized document-image research from 1977 onward, with earlier information preserved in historical indexes and other records.

If you know the property’s address but not its PIN, begin with the Kane County assessment or property-search resources.

The Supervisor of Assessments handles assessment records, exemptions and related parcel information. The Recorder handles the land instruments themselves.

1. Find the property account.

   Use the county’s assessment resources to locate the property by address.

2. Note the Property Index Number.

   Also compare the owner and parcel description.

3. Return to the Recorder’s LRS portal.

   Enter the PIN in Quick PIN without dashes.

4. Compare recorded documents.

   Check that the legal description, parties and recordings refer to the correct parcel.

Kane County Supervisor of Assessments: 630-208-3818.

The Recorder accepts original property instruments that meet applicable Illinois recording requirements.

Because a deed can alter legal ownership, consult a qualified Illinois attorney or title professional if you are uncertain which deed or legal description is appropriate.

1. Prepare the proper instrument.

   Use the correct deed type, grantor and grantee information, legal description, signatures and acknowledgment.

2. Check recording standards.

   Verify paper format, legibility, PINs, document references and whether the standard form requirements are satisfied.

3. Prepare applicable transfer documentation.

   Determine whether a PTAX-203 real-estate transfer declaration or exemption applies. Kane County provides access to MyDec for electronic property-transfer declarations.

4. Check transfer-tax requirements.

   Illinois state and applicable local transfer taxes are separate from the Recorder’s $99 standard recording fee.

5. Confirm document charges.

   Review the current price schedule for standard versus nonconforming instruments, plat filings or other specialized documents.

6. Submit the recording.

   Present the document and approved payment at the Recorder, or use an eligible eRecording provider.

7. Retain the recording reference.

   Keep the resulting document number and recorded copy for later research.

MyDec and PTAX-203

Kane County uses Illinois MyDec technology for electronic real-estate transfer declarations. Check the required PTAX forms, exemption treatment and processing steps for your transaction.

MyDec processes transfer-related declarations; it does not replace the Recorder’s deed-recording requirements.

The current Recorder price list is effective for documents presented for recording on or after October 1, 2024.

The standard real-estate recording fee rose to $99 after the county increased its GIS fee component.

Other published charges

• Each additional subdivision plat page: $1.
• Each additional condominium map page: $1.
• Documents with more than five parcel numbers: $121 in the published nonconforming category.
• Documents with more than five referenced document numbers: $121 in the published nonconforming category.
• Certified document copy beyond four pages: $1 per additional page.
• UCC termination: $82.
• Military discharge recording and certified copies: no fee.

Example: standard deed

A qualifying standard real-estate deed is listed at $99 for recording. Unlike simple per-page models used in some states, Kane County’s published schedule uses category-based flat charges for standard instruments.

State or municipal transfer tax and other transaction-related costs must be calculated separately. Do not assume $99 is the complete cost of a property transfer.

You can view available recorded instruments through the county’s Land Records Search portal or research them at the office.

If you need a document for court, lending, estate administration or another formal purpose, check whether a certified copy is required.

1. Find the recorded instrument.

   Search using the document number, name or PIN.

2. Save its details.

   Record the parties, date and document number.

3. Choose copy type.

   Select an ordinary copy or ask the receiving institution about certification.

4. Order through the Recorder.

   Contact the Copy Center or use the official order form if you have an established account.

Copy Center: 630-232-5944
Email: copycenter@kanecountyrecorder.net.

Kane County accepts electronic recording of eligible documents, allowing participating submitters to send instruments online without visiting the Recorder’s Office.

The Recorder names three eRecording providers: CSC, Simplifile and Hopdox.

Kane County’s Recorder offers Property Watch, a free alert service that notifies registered users when an associated property recording occurs.

Users receive email notifications and can review related recordings. Alerts are designed to support early detection, not to stop a fraudulent instrument before recording.

Automatic deed transfer postcards

Kane County also provides a separate automatic Property Transfer Notification program.

When a deed is recorded, the system generates a green postcard informing the grantor of the transaction. No enrollment is required for this postcard service.

If you receive a notice for a transaction you do not recognize, use the document number to check the official land records and contact the Recorder.

Personal information redaction

The Recorder also provides a process for requesting removal of qualifying personal information from a recorded-document image under applicable Illinois law.

Different Kane County departments handle land recordings, tax assessments, elections and court records. These services should not be confused.

Kane County government provides additional department directories and contact information.

• Have only a street address? Find the PIN from county property or assessment records first.
• PIN search not working? Enter the PIN without dashes, as required by LRS.
• Too many results? Use a document number, full name or narrower search.
• Need records before 1977? Ask about historical tract, grantor/grantee and microfilmed sources.
• Need certified evidence? Order from the Recorder; a downloaded LRS print is unofficial.
• Deed rejected for recording? Check format, required declarations, PINs, references and applicable taxes.
• Recording a plat? Do not use eRecording; contact the office and respect the 3 PM cutoff.
• Suspect deed fraud? Confirm the recording reference and seek appropriate legal assistance.

Independent Records and Legal Information Notice

This is an independent informational guide, not the official website of Kane County, the Kane County Recorder or any Illinois government agency.

Recording fees, office availability, forms and electronic services can change. Check official county information before submitting an original document or making payment.

The Recorder preserves and indexes instruments but does not guarantee title, establish the legal validity of a deed or resolve ownership disputes.

For deed preparation, trusts, inheritance, tax exemptions or title defects, consult a qualified Illinois attorney or title professional.

Public records described here should not be used for employment, tenant screening, credit, insurance or other purposes subject to the Fair Credit Reporting Act. This website is not a consumer reporting agency.

Editorial update: October 18, 2026. Primary sources: Kane County Recorder, official Land Records Search, Recorder fee schedule and Kane County government.