Mercer County, Ohio • Recorder & Land Records Guide • Reviewed October 26, 2026
Mercer County Recorder: Deeds, Property Records, Online Search & Recording Fees
The Mercer County Recorder in Celina, Ohio, maintains recorded deeds, mortgages, liens, easements, leases and other legal documents affecting real estate in Mercer County.
You can search many of these records online using the county’s Landmark Web system. You can also search deed history by map number through the Mercer County Auditor.
Need to record a new deed? Mercer County has specific Tax Map approval, Auditor conveyance and recording requirements. Following the correct order can help prevent rejected documents.
The essentials
Mercer County Recorder Quick Facts
Official land-record custodian for Mercer County, Ohio.
Listed on the official county Recorder website.
Room 203, Celina, OH 45822.
Recorder office questions and recording support.
First two pages for most recordable documents.
Each page after the first two.
Use Recorder Landmark Web when you know a name, instrument number or recording reference.
Use the Auditor’s Deeds Lookup when you know a property map number and want a chronological deed history.
Official online database
How to Search Mercer County Recorder Records Online
Mercer County uses Landmark Web for online access to recorded documents. This system offers several search methods beyond a simple owner-name lookup.
Search deeds, mortgages and other indexed recording instruments using the available search options.
Open Landmark Web SearchSearch options available in Landmark Web
Use a person or business name associated with the recorded document.
Narrow the search using document information and available document-type fields.
Use an existing recording reference from an older deed, mortgage or related instrument.
Find a document using a specific instrument number.
Use recording dates to narrow the search when you know approximately when an instrument was filed.
Use the legal-description or consideration options when those fields can help identify the record.
Follow these steps to find a deed
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Open the official Landmark Web portal.
The initial page displays a disclaimer about the accuracy and use of public records.
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Read and accept the disclaimer.
Choose Accept to enter the search interface.
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Choose a search method.
Select Name Search, Document Search, Book Page Search or another option matching the information you have.
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Enter the available information.
For name searches, start with the recorded party’s name. Use instrument or book/page information if available.
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Review matching records.
Check the parties, document type, recording date and recording reference to identify the correct instrument.
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Open the document details.
Review any available document image or associated record information. Save the instrument number for future reference.
The Recorder’s database is organized around recorded instruments. The Auditor’s property search is usually a better starting point when all you have is a street address.
After opening: choose Owner Search, Parcel Search or Address Search. The Auditor system has separate fields for house number, street direction, street name and street type.
County-specific research tool
Search Mercer County Deed History by Map Number
Mercer County has a separate Auditor Deeds Lookup that can show recorded deed references for a property over time.
Unlike a general name search, this tool starts with the property’s map number.
The official lookup provides an example map-number format such as 02-01-100-003.
Open Deeds LookupHow to use the deed-history lookup
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Find the property’s map number.
Start with the Auditor’s property search if you do not already know the number.
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Open the Deeds Lookup page.
Enter the map number in the search field.
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Review the chronological results.
Look for record dates and instrument numbers or volume/page references.
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Use the reference in Landmark Web.
Open the Recorder portal to locate the associated recorded document.
How far back does the Auditor’s online deed timeline go?
Modern deed-history references.
Volumes 1–209.
Volumes 147–334.
Ask the Recorder about older records.
These date ranges describe the Auditor’s Deeds Lookup, not necessarily every document accessible in Landmark Web.
Ohio law also requires online access to qualifying recorded instruments from January 1, 1980 onward, subject to statutory privacy exceptions.
Local government office
Mercer County Recorder Address, Phone, Hours & Courthouse Location
Mercer County Recorder
Recorder: Julie Peel
Street address:
101 North Main Street, Room 203
Celina, Ohio 45822
Building: Mercer County Courthouse
Floor: Second floor
Phone: 419-586-4232
Fax: 419-586-3541
Before visiting
The county courthouse directory lists the Recorder’s public office in Room 203 and the Recorder’s administrative office in Room 202.
If your visit involves a deed transfer, you may also need the Auditor’s public office or Tax Mapping department on the same floor.
Room 201: Treasurer
Room 203: Recorder public office
Room 207: Auditor public office
Room 209: Auditor Tax Mapping
Confirm current parking and accessibility arrangements with the county before visiting if you need special assistance.
Google Map to Mercer County Recorder
The Recorder is located at 101 N. Main Street, Celina, OH 45822, in the Mercer County Courthouse.
Recording procedure
How to Record a Deed in Mercer County, Ohio
Recording a deed in Mercer County involves more than submitting the document to the Recorder.
For a real estate conveyance, the usual process includes Tax Map review, Auditor conveyance processing and final recording.
Correct parties, legal description and required execution.
Confirm the property description meets local standards.
Submit the appropriate DTE form and applicable fees.
Submit the instrument for recording and indexing.
What to check before submitting
Grantor and grantee: confirm the names are correct and consistently shown.
Legal description: include the complete property description required for the transfer.
Signatures and acknowledgment: confirm proper execution and notarization when required.
Previous references: include prior instrument references when submitting related releases, assignments or corrections.
Tax Map approval: obtain any required review before conveyance processing.
Auditor forms: use the proper conveyance form for the transaction.
Recording charges: calculate the page-based fees and any applicable additional charges.
Which conveyance form is used?
Real Property Conveyance Fee Statement of Value and Receipt
Used for property transfers requiring a conveyance fee statement.
The form includes parties, property details, consideration and other conveyance information.
Statement of Reason for Exemption From Conveyance Fee
Used when the transfer qualifies for a statutory exemption from the conveyance fee.
The applicable exemption reason must be properly identified.
Go to the Deed Transfer section. Select DTE 100 for a normal conveyance or DTE 100EX when a qualifying exemption applies.
Complete the required property and transfer details. Contact the Auditor if you are unsure which form or exemption category applies.
Recorder staff record documents but cannot decide which deed best protects your ownership rights.
For survivorship, trust transfers, estate administration, gifts or disputed ownership, consult an Ohio attorney or qualified title professional.
Recording costs
Mercer County Recorder Fees for 2026
Mercer County’s standard recording fees increased on January 1, 2025, following Ohio Senate Bill 94.
The county’s published schedule lists $39 for the first two pages of most deeds, mortgages, leases and similar documents.
Common recording fee examples
Estimate a standard document recording fee
This calculator uses the county’s basic page fees. It can also include the published reference and nonstandard-document charges.
Find the recording fee table and document requirements. Check whether your instrument uses standard page-based pricing or a special statutory fee.
If your document is unusual, call 419-586-4232 before paying.
Ohio recording standards
Deed Formatting Rules That Can Affect Recording Fees
Ohio Revised Code Section 317.114 establishes standard formatting requirements for many instruments submitted to county recorders.
A nonconforming document can trigger a $20 additional recording fee, subject to statutory exceptions.
Font: generally at least 10-point legible print.
Paper size: minimum 8½ × 11 inches and maximum 8½ × 14 inches.
Ink: black or blue.
Highlighting: not permitted under the standard requirements.
Side margins: at least 1 inch.
Bottom margin: at least 1 inch.
First-page top margin: 3 inches of blank space.
Remaining-page top margins: 1½ inches.
Some documents and incidental formatting details are exempt from portions of these requirements.
Read Ohio Revised Code Section 317.114Review subsection A for the standard requirements, subsection B for additional fees and exceptions, and subsection C for exempt document types.
Mail and electronic submission
Can You Record a Mercer County Deed by Mail or Electronically?
Mail-in deed recording
Since November 1, 2024, Mercer County has accepted qualifying conveyance documents by mail through the Auditor, Tax Map and Recorder offices.
The Recorder publishes several specific requirements for this process.
Tax Map preapproval: include an email confirming the legal description was approved.
Auditor documents: complete the required conveyance forms.
Separate checks: prepare separate payments for the Auditor, Recorder and Treasurer when applicable.
Recording instructions: clearly include any required processing instructions.
Return envelope: include a self-addressed stamped envelope.
Mercer County specifically warns that combined checks for the Auditor, Recorder and Treasurer are unacceptable.
The office also states it will not mail documents back without a self-addressed stamped envelope.
Electronic recording
Mercer County also supports eRecording for conveyances through approved submission services.
Electronic recording can be useful for title companies, attorneys, lenders and other regular submitters.
Confirm enrollment, document eligibility and any vendor charges with the provider before submitting.
Open Mercer County eRecording InformationReview the county’s eRecording information and select a supported provider. Ask the provider whether your deed type and accompanying conveyance documents are eligible for electronic processing.
Copies and mortgage releases
How to Get a Copy of a Mercer County Deed or Mortgage
If a deed or mortgage was recorded in Mercer County, the Recorder is the correct office for the official recording reference and copies.
Start with the online database. A name, instrument number or book/page reference makes the request easier to identify.
For a regular copy
Search the online portal for the document and use available viewing or printing options.
If you cannot access the required image, contact the Recorder with the instrument reference.
For a certified copy
Contact the Recorder and explain that you need an officially certified document.
Ask for the current copy and certification charges before ordering.
How to verify a mortgage was released
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Find the original mortgage.
Search by borrower, lender, instrument number or another known reference.
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Look for a related release or satisfaction.
Search using the lender or recording reference associated with the mortgage.
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Compare the references.
Make sure the release identifies the same mortgage or obligation.
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Contact the lender if a release is missing.
Ask whether the release was executed and submitted for recording.
Paying off a loan and having the release recorded are separate events. A recorded satisfaction or release is useful evidence that the public mortgage record was updated.
Free county notification service
Mercer County Property Fraud Alert: How It Works
Mercer County Recorder provides a free Property Fraud Alert service that can notify subscribers when a document containing their registered name is recorded.
This is especially useful if you want to monitor unexpected recording activity involving your home or business.
The most important detail: exact name matching
Mercer County states that alerts rely on an exact name match. One spelling variation may not trigger an alert registered under another variation.
Register each name variation that may appear on a recorded document.
How to use the alert service
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Open the county Property Fraud Alert page.
Read the service description and follow the registration instructions.
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Enter your name accurately.
Use the spelling that appears on your recorded documents.
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Add relevant variations.
Consider nicknames, middle initials, suffixes and business-name abbreviations.
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Monitor notifications.
If an unfamiliar document is reported, check it and contact the Recorder.
Find the Property Fraud Alert section. Follow the registration process and add each relevant name variation.
The county advises avoiding periods and commas in registered names.
The service does not stop a document from being recorded.
If you receive a questionable alert, contact the Recorder at 419-586-4232 and seek professional advice when needed.
Office role decoder
Mercer County Recorder vs. Auditor vs. Treasurer
All three offices work with real estate information, but each has a different responsibility.
Recorder
Recorded deeds, mortgages, liens, leases, releases and official document copies.
Recorder: Julie Peel
Room: 203
Phone: 419-586-4232
Recorder officeAuditor
Property assessment, conveyance processing, property search, deed history and tax mapping.
Auditor: Jeffrey S. Larmore
Public office: Room 207
Phone: 419-586-6402
Auditor property searchTreasurer
Property-tax bills, payments, tax balances and delinquent tax matters.
Office: Room 201
Phone: 419-586-2259
Property-tax payment optionsDo not send a tax payment to the Recorder. Mercer County’s Treasurer manages real estate tax collection.
Use the Treasurer’s website for payment instructions and current due dates.
Practical solutions
Common Mercer County Deed and Record Search Problems
I searched a property address in Landmark Web but found nothing.
Start with the Auditor’s property search. Find the current owner, parcel or map number, then use the Recorder’s name or instrument search.
I have an old deed book and page reference.
Use Landmark Web’s Book Page Search. If the record is older than available online images, contact the Recorder with the exact reference.
I cannot find a recently recorded document.
Confirm the document was submitted and accepted. Ask the filing party for its recording number or contact the Recorder about availability.
My mailed deed was returned without recording.
Check Tax Map preapproval, Auditor forms, separate payment checks and recording fees. Confirm the reason for rejection with the office.
The recorded deed contains a mistake.
A recorded instrument generally cannot simply be edited in the public record. Ask an Ohio attorney whether a corrective instrument or another legal remedy is appropriate.
I received a suspicious deed-copy solicitation.
Contact the Recorder directly before paying a private company. Confirm whether a certified copy is actually required and what the official cost would be.
Finish your task
What Should You Do Next?
Use Landmark Web’s name, instrument or book/page search.
Search recorded documentsUse the Auditor to find the owner and parcel details first.
Find a propertyUse the Auditor’s Deeds Lookup with the property’s map number.
Open deed historyPrepare the document and verify Tax Map, Auditor and Recorder requirements.
Check recording instructionsFind the recording reference and contact the Recorder about certification.
Call 419-586-4232Use Mercer County’s free Property Fraud Alert information.
View fraud alert serviceFrequently asked questions
Mercer County Recorder FAQs
Who is the Mercer County Recorder in Ohio?
Julie Peel is the Mercer County Recorder, according to the official Mercer County, Ohio government website.
Where is the Mercer County Recorder’s Office?
The public office is in Room 203 on the second floor of the Mercer County Courthouse, 101 North Main Street, Celina, OH 45822.
Can I search Mercer County deeds online?
Yes. The official Landmark Web system provides name, document, book/page, instrument number, recording date, legal and consideration search options.
Can I search Mercer County deeds by address?
Start with the Auditor’s parcel or address search. Then use the owner or recording reference in Landmark Web, or the map number in the Auditor’s Deeds Lookup.
How much does Mercer County charge to record a deed?
The standard fee is $39 for the first two pages and $8 for each additional page. Reference fees, nonstandard charges and special statutory fees may also apply.
Does Mercer County accept deeds by mail?
Yes. Mailed conveyances require Tax Map preapproval, appropriate Auditor forms, separate checks where applicable and a self-addressed stamped return envelope.
Does Mercer County support electronic deed recording?
Yes. Mercer County lists CSC, ePN and Simplifile as supported eRecording providers for conveyance documents.
How far back does the Auditor’s online deed history go?
The Auditor’s Deeds Lookup lists deed volumes beginning June 9, 1945. It states that deeds before that date are not included in that online timeline.
What are the Mercer County Recorder’s office hours?
Monday is 8:30 AM to 5:00 PM. Tuesday through Friday is 8:30 AM to 4:00 PM, excluding applicable holidays.
Is Mercer County Property Fraud Alert free?
Yes. The Recorder describes its Property Fraud Alert as a free email notification service based on exact registered-name matches.
Can the Recorder change an incorrect deed?
Recording staff do not provide legal title corrections or select deed forms. A corrective instrument or legal process may be required, depending on the issue.
Important information
Independent Records, Legal and FCRA Notice
This website is an independent informational resource. It is not operated by the Mercer County Recorder, Mercer County Auditor, Mercer County Treasurer or the State of Ohio.
Recording fees, document requirements, office hours and online services may change. Always confirm important details with the responsible official office.
This guide does not provide legal advice, title insurance, a certified title examination or a guarantee of ownership.
Do not use public property records for employment screening, tenant screening, credit eligibility, insurance underwriting or other decisions regulated by the Fair Credit Reporting Act. This website is not a Consumer Reporting Agency.
Verified government resources
Official Mercer County and Ohio Resources
These government resources support the search methods, office information, recording requirements and statutory rules explained in this guide.