Miami-Dade County, Florida • Official Records & Deeds Guide • 2026
Miami Dade County Recorder: Deeds, Official Records, Fees, Search Steps & Certified Copies
In Miami-Dade County, the Clerk of the Court and Comptroller is the official recorder of documents that may legally be recorded in the county.
The County Recorder’s Office records, protects and provides access to deeds, mortgages, liens, satisfactions, releases, subdivision plats, judgments, powers of attorney and other Official Records.
If you only know a property address, start with the Miami-Dade Property Appraiser to identify the owner or folio. Then use the Clerk’s Official Records system to locate the deed or other recorded instrument.
Start here
Miami-Dade County Recorder Quick Facts
Florida law makes the Clerk the official recorder for county Official Records.
Elected Clerk of the Court and Comptroller of Miami-Dade County.
Use the Clerk for Official Records, certified copies and recorder-service questions.
Most letter/legal-size records cost $8.50 for each additional page.
Add $2 per document when certification is requested.
Older records are still being added online and may require mail or in-person research.
The Clerk holds recorded deeds. The Property Appraiser shows folios, ownership display, values and exemptions. Tax collection is a separate function.
Office and map
Miami-Dade County Recorder Address & Clerk Contact
Clerk of the Court and Comptroller
Clerk: Juan Fernandez-Barquin, Esq.
Main address: 20 NW 1st Avenue, Miami, FL 33128
Phone: 305-275-1155
Open Clerk HomepageCounty Recorder — Recording by Mail
Mailing address shown by the Official Records page:
Office of County Recorder
20 NW 1st Avenue, Suite 5.246
Miami, FL 33128
Include the original recordable document, correct fees and a self-addressed stamped envelope.
The Clerk’s Official Records page lists 20 NW 1st Avenue for Recorder mail. Its certified-copy page lists the Osvaldo N. Soto Miami-Dade Justice Center at 20 NW 1st Street, Suite 5.246 for in-person requests.
Because the Clerk currently publishes both versions, verify the destination on the service page before mailing or visiting.
Osvaldo N. Soto Miami-Dade Justice Center
Use this map as a location reference for the downtown Clerk/Recorder area.
For a time-sensitive filing, confirm the current entrance, suite and recording location with the Clerk before traveling.
Most common task
How to Search Miami-Dade Deeds & Official Records Online
Miami-Dade Official Records can be searched through the Clerk’s online system.
Search results can include party names, Clerk’s File Number, recording date, document type, book/page, plat references and legal-description details.
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Open Official Records Search.
Use the Clerk’s own search system instead of starting with a commercial public-record site.
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Search the party or document.
Use the owner or company name, Clerk’s File Number, book/page or other known recording information.
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Narrow the results.
Use recording dates and document types when a common name returns too many matches.
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Open the matching record.
Confirm the parties, property details, document type, recording date and CFN before relying on it.
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Review the document image when available.
The index tells you a document exists; the recorded pages contain the actual legal instrument.
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Order certification if required.
A normal online image is not the same as a Clerk-certified copy.
If you only know the property address
The Miami-Dade Property Appraiser search is often a better starting point for an address-only search.
It can search by address, owner name, folio and subdivision and shows ownership, sales, assessment and exemption information.
Search Miami-Dade Property AppraiserStreet address → Property Appraiser → owner/folio → Clerk Official Records → deed, mortgage, lien or release.
Recording workflow
How to Record a Deed in Miami-Dade County
The Clerk accepts qualifying instruments for recording but cannot prepare a deed or provide legal advice.
Miami-Dade publishes a specific deed checklist that should be reviewed before an original deed is submitted.
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Use the original document.
The Clerk lists an original deed as a recording requirement.
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Include party addresses.
Provide the addresses of the grantor and grantee.
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Have the seller sign.
The deed must contain the required seller execution.
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Use two witnesses.
The Clerk’s deed instructions require two witnesses and printed or typed witness identification and addresses.
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Include a complete notary acknowledgment.
Make sure the acknowledgment is complete before submission.
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Add the “Prepared by” statement.
The Clerk calls for the preparer’s individual name and address.
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Calculate recording and documentary stamp charges.
Recording fees and transfer-related taxes may both be due at recordation.
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Include the property transfer form when required.
Miami-Dade includes a property-transfer form in its deed requirements.
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Add the folio when available.
The Clerk says the folio is encouraged even though it is not required.
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Include a return envelope.
A self-addressed stamped envelope is requested for document return.
The Clerk expressly says it cannot provide legal advice. Deed type, ownership structure, survivorship, trust and probate questions may require a Florida real-estate attorney or title professional.
Recording costs
Miami-Dade Recorder Fees, Documentary Stamps & Surtax
Letter or legal-size documents.
Applies after the first page for most documents.
Additional lis pendens pages are $4 each.
Applies to each indexed name over four names.
Certification adds $2 per document.
Published standard search charge when staff performs a records search.
Deed documentary stamp tax
Miami-Dade lists deed documentary stamps at $0.60 for each $100 of consideration or fractional part, equivalent to $6 per $1,000.
Miami-Dade surtax
Transfers of interests in real property other than a single-family residence can also be subject to a Miami-Dade surtax of $0.45 per $100 of consideration.
Mortgage taxes
The Clerk lists documentary stamps on mortgages at $0.35 per $100 and intangible tax at $2 per $1,000 when applicable.
A deed may involve the recording fee, documentary stamps, Miami-Dade surtax and other transaction-specific charges. Confirm the taxable consideration and document type before preparing payment.
Payment & delivery
How to Submit a Miami-Dade Recording
Bring the original document, appropriate fees and a self-addressed stamped envelope to the Recorder location published by the Clerk.
Mail the original document, fees and return envelope to the Office of County Recorder address shown on the Official Records page.
Submit eligible documents electronically through a Clerk-listed third-party vendor.
Accepted payment methods
Cash: accepted only for in-person transactions.
Cashier’s check: accepted.
Money order: accepted.
Qualified business checks: title-company, attorney or mortgage checks are listed.
Credit card: Mastercard, Visa, American Express or Discover in person.
The current Official Records page lists a $5,000 daily credit-card limit for in-person Recorder transactions.
Copies & certification
How to Get a Certified Miami-Dade Deed Copy
The Records Library maintains copies of recorded Official Records and their indexes.
Certified copies can be requested online, by mail or in person.
Regular copy
Cost: $1 per page for standard-size Official Records.
Useful for personal research when certification is not required.
Certified copy
Cost: $1 per page plus $2 per document for certification.
Use when an agency, lender, court or title professional requires Clerk certification.
Records before 1974
The Clerk says most records from 1974 forward are searchable online.
Documents recorded before 1974 may require mail or in-person research while older records continue to be added to the online system.
Electronic filing
Miami-Dade County eRecording
The County Recorder accepts eligible Official Records electronically through approved third-party vendors.
eRecording uses electronic document delivery and ACH transfer for applicable recording fees and taxes.
CSC — county-listed eRecording provider.
e-Docs Solutions — county-listed provider.
eRecording Partners — county-listed provider.
Hopdox — county-listed provider.
Simplifile — county-listed provider.
The exact document types that can be eRecorded depend on the vendor.
The Clerk does not recommend one vendor over another.
Open Miami-Dade eRecording InformationThe Clerk warns that eRecorded documents are not guaranteed to be recorded the same day and may require approximately 1–3 business days for review and public availability.
Owner protection
Miami-Dade Property Fraud Alert
Miami-Dade offers a free Property Fraud Alert service for property owners.
The service can send an email notification within 24 hours when a deed corresponding to a registered folio number is recorded in the county’s Official Records.
Register for Property Fraud AlertIf you receive an alert
The alert provides the Clerk’s File Number, also called the CFN.
Use that number in Official Records Search to review the newly recorded document and determine whether you recognize it.
It does not stop or legally invalidate a filing. It is a notification tool that can help an owner discover recorded activity sooner.
Privacy & redaction
Removing Sensitive Information From Online Official Records
Miami-Dade provides procedures for requesting redaction of certain sensitive information from Official Records available online.
The Clerk specifically provides an online process for Social Security, bank-account and credit-card information appearing in publicly available records.
Requests generally require the Clerk’s File Number or book/page that identifies the affected record.
Review Official Record Redaction OptionsFlorida public-record laws control what the Recorder may remove or redact. Review the statutory eligibility rules rather than assuming an entire deed can be hidden.
Use the correct agency
County Recorder vs. Property Appraiser
Clerk / County Recorder
Use for: deeds, mortgages, liens, satisfactions, releases, plats, declarations of domicile and certified Official Records.
Clerk: Juan Fernandez-Barquin, Esq.
Phone: 305-275-1155
Miami-Dade Property Appraiser
Use for: property address search, owner display, folio, assessment, taxable value, exemptions and sales information.
Property Appraiser: Tomas Regalado
Main office: 111 NW 1 Street, Suite 710, Miami, FL 33128
Appointments / assistance: 305-375-4712
Open Property SearchThe Property Appraiser’s owner display is useful for finding a parcel, but the recorded deed in the Clerk’s Official Records is the document you normally review for the recorded conveyance.
Record types
What You Can Find in Miami-Dade Official Records
Deeds: recorded property conveyances.
Mortgages: recorded security instruments affecting real property.
Satisfactions and releases: documents releasing mortgages or other recorded interests.
Liens: claims recorded against property or parties.
Subdivision plats: recorded maps showing platted land divisions.
Judgments: certain recorded judgments appearing in Official Records.
Declarations of domicile: notarized declarations recorded with the Clerk.
Powers of attorney: qualifying powers of attorney submitted for recording.
Affidavits: certain affidavits accepted under Florida recording law.
Financing statements: qualifying recorded financing instruments.
Avoid delays
Common Miami-Dade Deed & Record Mistakes
Searching only by address: use the Property Appraiser first to identify the owner or folio.
Confusing appraisal with title: an appraisal record is not the recorded deed.
Missing witness information: Miami-Dade publishes specific witness requirements for deeds.
Missing notary acknowledgment: incomplete execution can prevent recording.
Forgetting documentary stamps: deed recording can involve taxes in addition to page fees.
Ignoring Miami-Dade surtax: some transfers other than single-family residences can trigger additional surtax.
No return envelope: the Clerk requests a self-addressed stamped envelope for mailed/in-person recording workflow.
Expecting same-day eRecording: electronic submissions can require processing time.
Using a plain copy when certification is required: check what the receiving agency actually needs.
Assuming recording proves valid title: a Recorder index is not a legal title opinion.
Decision path
What Should You Do Next?
Go directly to the Clerk’s Official Records Search.
Use the Property Appraiser first, then search the Clerk using the owner or folio context.
Find the CFN or book/page and open the recorded instrument.
Use Official Records Certified Copies online, by mail or in person.
Review deed requirements, taxes, page fees and submission options before filing.
Register the folio for the free Miami-Dade Property Fraud Alert.
Review the Clerk’s Official Records redaction options.
Use the Miami-Dade Property Appraiser rather than the County Recorder.
Important notice
Independent Information, Legal Caution & Public Records Notice
This page is independent informational content. It is not the official website of Miami-Dade County, the Clerk of the Court and Comptroller or the Property Appraiser.
This guide is not legal advice and does not establish valid or marketable title.
Deeds, trusts, probate transfers, liens, easements, marital interests and ownership disputes can involve significant legal consequences.
Verify fees, taxes, forms, office locations and submission requirements directly with the Clerk before recording a time-sensitive document.
Do not use deed or property records for employment screening, tenant screening, credit eligibility, insurance underwriting or another FCRA-regulated purpose. This website is not a Consumer Reporting Agency.
Fast answers
Miami-Dade County Recorder FAQs
Who is the Recorder of Deeds in Miami-Dade County?
The Clerk of the Court and Comptroller is the county’s official recorder. The current Clerk is Juan Fernandez-Barquin, Esq.
How do I search Miami-Dade deeds online?
Use the Clerk’s Official Records Search. You can search recorded deeds and other instruments using party names, Clerk’s File Numbers and other record information.
How far back are Miami-Dade Official Records available online?
The Clerk says most recorded documents from 1974 to the present can be searched online. Older documents may require mail or in-person research.
How much does it cost to record a deed in Miami-Dade County?
Most documents cost $10 for the first page and $8.50 for each additional page. Deeds may also require documentary stamp tax and, for certain transfers, Miami-Dade surtax.
What documentary stamp tax applies to Miami-Dade deeds?
The Clerk lists documentary stamps on deeds at $0.60 per $100 of consideration or fractional part, equivalent to $6 per $1,000.
Can I get a certified Miami-Dade deed copy online?
Yes. The Clerk accepts Official Records certified-copy requests online, by mail and in person when the record is available through the applicable system.
Can I eRecord a deed in Miami-Dade County?
Eligible documents can be submitted through approved third-party eRecording vendors listed by the County Recorder.
Does Miami-Dade offer a property fraud alert?
Yes. The free Property Fraud Alert can email subscribers when a deed corresponding to a registered folio number is recorded.
Should I use the Recorder or Property Appraiser to find an owner by address?
Start with the Property Appraiser when you only know the address. Then use the Clerk’s Official Records to review the recorded deed and document history.
Can the Miami-Dade Recorder prepare a deed for me?
No. The Clerk states that it cannot provide legal advice. Consult a qualified Florida attorney or title professional when you need help preparing or interpreting a deed.
Official resources