Monroe County, Ohio · Deeds & Land Records · Updated October 26, 2026
Monroe County Recorder: Deeds, Property Records, Search, Fees & Office
The Monroe County Recorder maintains official deeds, mortgages, easements, oil and gas leases, liens, and other recorded land documents for Monroe County, Ohio.
You can search recorded documents online, including historical indexes. Document images are available online from January 1, 1980.
Need an older deed? The Recorder can help you request images that are not available through the online viewer.
Choose the correct service
What Does the Monroe County Recorder Handle?
The Recorder is responsible for preserving and indexing land records. The office does not determine property-tax values or collect real-estate taxes.
Find a deed, mortgage or lease
Search the Monroe County Recorder’s official records. You can look for deeds, releases, easements and recorded oil and gas documents.
Learn how to search recordsFind the current property owner
Start with the Monroe County Auditor. Its property search accepts a parcel number, owner name or street address.
Search by property addressPay property taxes
Contact the Monroe County Treasurer for property-tax bills, payments, payment plans and delinquent-tax questions.
Visit County TreasurerIf you know only the property’s street address, use the Auditor search first. Then search the Recorder’s records using the owner or other relevant party name.
Official public records
How to Search Monroe County Recorder Deeds Online
Monroe County uses an online public-records search for recorded land documents. The searchable interface includes document-party names, subdivisions, document types and document numbers.
The Recorder’s official search page also provides guidance for requesting copies when the document image is not available online.
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Open the official public-records portal.
Use the Monroe County, Ohio Recorder search.
Open Monroe County Record Search -
Enter a name or document reference.
The Quick Search field supports grantor/grantee names, subdivisions, document types and document numbers.
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Choose a recording-date range.
Use the date filters to narrow your results. A wide date range is useful when you do not know when a document was recorded.
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Review the matching documents.
Check the names, document type, recorded date and available recording reference before selecting a result.
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Open the available document image.
Review the scanned document when one is available. Save the book/page or instrument information for your records.
The public search displays a certification-through date. A recently recorded instrument may not appear until it has been indexed.
If you need to confirm a very recent filing, contact the Recorder directly.
Understanding a deed-search result
The person or entity conveying a property interest.
The person or entity receiving the property interest.
The date the instrument was officially recorded.
For example, a deed, mortgage, lien, release or lease.
A reference that can help locate the recorded document.
A scanned copy of the instrument, when available online.
Search results help locate recorded instruments. They do not guarantee ownership, the validity of an interest or marketable title.
Historical records
How Far Back Do Monroe County Deed Records Go?
This is one of the most useful distinctions in Monroe County’s online records. The document indexes and actual document images have different coverage.
The Recorder states that document indexes are available back to Book One. Online document images are available from January 1, 1980.
If you find an older reference but cannot open its image, the Recorder can provide a copy by email or mail.
How to request a pre-1980 document
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Search the historical index.
Find the document’s book and page reference.
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Write down the complete reference.
Keep the names, document type, book number and page number.
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Contact the Recorder.
Provide the reference and request a scanned or printed copy.
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Confirm the copy cost and delivery method.
The county lists a statutory copy charge of $2 per page.
Read the index and image coverage notes. Use the search link to identify the book/page reference, then request unavailable images from the Recorder.
Owner and parcel lookup
How to Find Monroe County Property Records by Address
The Monroe County Auditor maintains a separate property-search database. This is usually the best first step when you know a street address but not the owner’s name.
You can search by parcel number, owner name or address. The advanced search also includes sales and property-characteristic filters.
Open Monroe County Auditor Property Search- Select the address-search fields.
- Enter the house number and street name.
- Use the direction and street-type fields when needed.
- Open the matching parcel.
- Note the owner name and parcel number.
- Use those details to continue your Recorder search.
Other useful Auditor searches
The Auditor’s property record helps identify the parcel and tax information. The Recorder’s recorded instruments provide the underlying documents for land-record research.
Document categories
What Documents Does the Monroe County Recorder Maintain?
Monroe County’s recording work includes ordinary residential transfers as well as documents involving farms, acreage and mineral interests.
Deeds and ownership transfers
Warranty deeds, quitclaim deeds, corrective deeds, trustee’s deeds and certain estate-related transfers.
Deed type matters because different instruments have different legal effects.
Mortgages and releases
Recorded mortgages, assignments and releases can help you trace recorded loan-related interests.
A mortgage payoff does not ordinarily create a new ownership deed.
Oil and gas leases
Oil and gas leases and related recorded instruments are important parts of Monroe County land-record research.
Surface ownership and mineral interests may be different.
Liens and easements
Recorded liens and easements may affect property interests, access or other legal rights.
A complete title examination may require records from more than one office.
Trusts, survivorship and estate documents
Certain instruments involving trusts, survivorship, estates and transfer-on-death interests may be recorded.
Monroe County has specific transfer rules for several of these documents.
Local recording procedure
How to Record a Deed in Monroe County, Ohio
Recording a deed is different from finding a deed. A property transfer often requires review by the Auditor and Engineer’s Tax Map Department.
Monroe County’s conveyance standards were revised effective April 1, 2022. They explain the approval requirements for property and mineral-interest transfers.
Complete the deed and legal description.
Confirm survey and description requirements.
Submit conveyance forms and applicable fees.
Submit the approved document for recording.
Before taking a deed to the Recorder
Names: Check the grantor and grantee information.
Legal description: Make sure the property description is complete and legible.
Signatures: Check required signatures and acknowledgments.
Prior deed: Include the required previous recording reference.
Parcel number: Include the correct Auditor parcel number when applicable.
Conveyance forms: Prepare the applicable DTE forms.
Recording fees: Confirm fees before submitting the document.
Important Monroe County transfer forms
- Find the Real Estate section.
- Select DTE 100 or DTE 100EX as appropriate.
- Review the Monroe County conveyance standards.
- Check whether the DTE 100 Supplement is required.
- Add DTE 101, DTE 102 or split documents when applicable.
- Confirm acceptance requirements with the Auditor.
The Monroe County Auditor offers deed-transfer pre-approval. Submit the proposed deed, legal description and applicable forms for review.
Auditor pre-approval does not replace Engineer approval or guarantee same-day recording.
Find Deed Transfers and Deed Transfer Pre-Approvals. Review the requested documents and use the contact method published there.
Local title-transfer rules
Survey Requirements, Red Stamps and Corrective Deeds
Monroe County has specific rules for legal descriptions and property transfers. These rules can affect whether a deed is accepted or needs further survey work.
What does a red or blue Tax Map stamp mean?
Blue stamp
An approved description may receive the Engineer’s Approved for Transfer stamp.
Red stamp
Certain descriptions may receive Survey Required for Future Transfer.
A red stamp is not a permanent exemption from survey requirements. Future transfers may require a new survey, depending on the circumstances.
Other local rules worth checking
Corrective deeds: The correction must be explained and the prior deed reference included.
Partial-interest transfers: The deed must clearly state the percentage being conveyed.
Trust-owned property: A recorded Memorandum of Trust may be required for certain ownership changes.
Transfer-on-death documents: A designation does not itself complete the eventual transfer after death.
New parcel splits: Additional survey and Auditor Division of Property documentation may be required.
Prior owner-name differences: Name discrepancies may need to be explained before a transfer is approved.
Review the Auditor’s and Engineer’s transfer procedures. Pay special attention to ownership changes, legal descriptions, required forms and survey approvals.
Monroe County’s conveyance standards advise submitting descriptions in advance to reduce delays. Complex deeds can require additional review.
Do not assume a deed will be approved and recorded immediately upon arrival.
Recording costs
Monroe County Recorder Fees for Deeds and Documents
Monroe County follows Ohio’s recording-fee structure. Recording fees for most documents increased effective January 1, 2025.
Common document-fee examples
These examples show the basic page-count charge for ordinary documents. Additional statutory charges may apply.
Applicable reference fees are $4. Documents that do not satisfy Ohio’s standardization rules may incur an additional $20 charge.
Auditor conveyance fees are separate from Recorder fees.
Calculate an estimated Recorder fee
Estimated base recording fee: $47.00
This estimate excludes reference fees, nonstandard document charges, conveyance fees and special recording requirements.Count the pages, check the standard recording charge, review additional references and confirm payment requirements before mailing or delivering your documents.
Document acceptance
Ohio Recording Standards Used by Monroe County
The Recorder publishes document standards under Ohio Revised Code 317.114. These apply to covered documents prepared after the law’s effective date.
The Recorder also instructs filers to provide legible original documents, appropriate signatures and acknowledgments, and complete legal descriptions.
Covered documents prepared in Ohio must also contain the required document-preparer statement.
Check the three-inch first-page margin. A document that looks acceptable on screen may still fail the Recorder’s formatting requirements.
Monroe County-specific records
Oil, Gas, Mineral Rights and Royalty Transfers
Monroe County’s land records include oil and gas leases and mineral-interest transfers. These records are especially relevant when researching acreage and mineral ownership.
A surface deed does not automatically explain every mineral interest. A property may have separate recorded instruments affecting oil, gas or royalty rights.
What should you search?
The Auditor states that it does not currently create separate mineral parcels or assign property-tax values to minerals.
It maintains mineral and oil/gas transfer spreadsheets beginning in 2012. These are updated quarterly rather than continuously.
- Find the Historical Records section.
- Locate Mineral, Oil and Gas Transfers.
- Open the available mineral-transfer spreadsheet.
- Check the parties and transfer dates.
- Use the Recorder to locate the actual recorded instrument.
Special rules for mineral transfers
Monroe County’s conveyance standards require the document to identify whether surface rights, mineral rights or a partial interest is being transferred.
A mineral-only transfer has different Tax Map review requirements. A royalty-only transfer may also receive different treatment.
For an ownership or lease dispute, consult an Ohio attorney experienced in mineral and oil-and-gas law.
Recorded document copies
How to Request a Monroe County Deed Copy
If you need a deed, start by locating its recording information online. Many document images can be viewed through the public-records system.
For documents before 1980, or when staff-assisted copies are needed, the Recorder accepts copy requests.
Online document image
Search the public portal and open the available document image.
Save the complete recording reference with your copy.
Office-assisted copy
Provide the book and page reference to the Recorder.
The county lists a copy charge of $2 per page.
Requesting copies by mail
The Recorder states that copies can be ordered with payment by check. Mailed document copies require a suitable return envelope or postage payment.
Make checks payable to Monroe County Recorder. Confirm the total amount and whether certification is required before sending payment.
If paying by credit card, arrange payment directly with the Recorder through a secure or office-approved method.
Do not send complete credit-card numbers or security codes in ordinary email.
Electronic recording
Does Monroe County Accept eRecording?
Yes. The Monroe County Recorder accepts documents electronically through supported submitting vendors.
This service is mainly used by title companies, attorneys, lenders and businesses that regularly submit recordable documents.
The Recorder explains that individual customers cannot submit eRecordings directly without an approved professional intermediary.
Vendor charges may be separate from government recording fees.
Open Official eRecording InstructionsReview the supported providers. If you are working with a title company or attorney, ask whether they already submit electronically to Monroe County.
Property protection
Monroe County Property Fraud Alerts
Monroe County provides information about its Property Fraud Alert and cloud-search system.
This service is intended to help property owners monitor potentially unfamiliar recordings associated with their information.
Open Property Fraud Alert ServiceFollow the county’s link to the recording search and alert system. Review the available registration or alert options and complete any required verification.
An alert does not prevent someone from presenting a document for recording, guarantee the document is valid or resolve a title dispute.
If a suspicious document appears, save the recording reference and contact the Recorder and a qualified legal professional.
Visit the Recorder
Monroe County Recorder Address, Phone, Email, Hours & Map
Monroe County Recorder’s Office
Recorder: Ann Block
Office address:
101 North Main Street, Room 20
Woodsfield, OH 43793
Mailing address:
P.O. Box 152
Woodsfield, OH 43793
Phone: 740-472-5264
Email: annblockrecorder@monroecountyohio.com
Office hours:
Monday–Friday, 8:00 AM–4:00 PM
Confirm holiday closures before visiting.
Visiting or mailing a deed
The Recorder is in Room 20 at 101 North Main Street. The Auditor and Treasurer also have offices at the same county courthouse address.
For USPS document submissions, the Recorder publishes its P.O. Box 152 mailing address. For UPS deliveries, the Recorder directs customers to Room 20 at the street address.
Include a self-addressed stamped return envelope when mailing original documents for recording.
Check parking, building-access and appointment information directly with the office before arriving.
Verify Recorder Contact InformationConfirm the phone number, office hours and mailing address. Use the listed staff contact information when you need help with a specific recording.
Related government offices
Monroe County Auditor and Treasurer Contact Information
Monroe County Auditor
Auditor: Denise Stoneking
Address:
101 North Main Street, Room 22
Woodsfield, OH 43793
Phone: 740-472-0873
Office hours:
Monday–Friday, 8:00 AM–4:00 PM
Best for: parcel data, property valuation, owner searches, conveyance forms and property transfers.
Open Auditor WebsiteMonroe County Treasurer
Treasurer: Mollie Landefeld
Address:
101 North Main Street, Room 21
Woodsfield, OH 43793
Phone: 740-472-1521
Office hours:
Monday–Friday, 8:00 AM–4:00 PM
Best for: real-estate tax bills, payments, delinquent taxes and payment arrangements.
Open Treasurer WebsiteThe Recorder, Auditor and Treasurer serve different purposes. A recorded deed, a property-assessment record and a tax bill should not be treated as interchangeable documents.
Additional historical research
Monroe County Historic Property Transfers and Tax Records
The Auditor maintains historical records that can complement the Recorder’s deeds. These are especially useful when researching older sales and acreage.
Choose the relevant historical collection. Use the Auditor’s transfer or tax records for supporting research, then locate the corresponding deed through the Recorder.
Practical help
Why a Monroe County Deed Search May Return No Results
The owner’s name does not appear
Try a surname alone, alternate spelling, a previous owner or the name of a business or trust.
Confirm that the date range includes the likely recording period.
I know the address but not the owner
Search the Monroe County Auditor’s parcel database first. Then use the relevant name in the Recorder portal.
The deed is older than 1980
Use the recorded index to find the book/page reference. Contact the Recorder for document images not available online.
The deed contains a red survey stamp
Review Monroe County’s transfer standards. The stamp may mean that a future transfer requires a survey.
Ask the Engineer’s Tax Map Department about the specific description.
The deed involves only mineral rights
Review both the recorded instrument and the Auditor’s mineral-transfer resources. Surface ownership may not explain mineral ownership.
The recording fee seems incorrect
Count the pages and check for references or nonconforming-document charges. Confirm the full fee with the Recorder before sending payment.
The online search is temporarily unavailable
Start from the official Recorder’s Online Record Search page. If the portal remains unavailable, call 740-472-5264.
Next actions
What Should You Do Next?
Start with the Recorder’s online public search.
Find the book/page reference and request the image from the Recorder.
Use the Auditor property search.
Check Auditor conveyance forms and Engineer survey requirements.
Compare recorded instruments with the Auditor’s mineral-transfer data.
Contact the Monroe County Treasurer.
Frequently asked questions
Monroe County Recorder FAQs
Where is the Monroe County Recorder’s Office in Ohio?
The office is at 101 North Main Street, Room 20, Woodsfield, Ohio 43793.
Who is the Monroe County Recorder?
The current Monroe County Recorder is Ann Block.
What is the Monroe County Recorder’s phone number?
The office can be reached at 740-472-5264.
What are the Recorder’s office hours?
The published office hours are Monday through Friday, 8:00 AM to 4:00 PM.
How far back are Monroe County deed records available online?
Record indexes are available back to Book One. Online document images are available from January 1, 1980.
How do I search Monroe County deeds by address?
Search the Monroe County Auditor’s property database by address. Use the owner name or recording reference to continue your search in the Recorder’s records.
How much does it cost to record a deed in Monroe County?
The standard recording fee for most documents is $39 for the first two pages and $8 for each additional page. Additional fees may apply.
Does Monroe County have oil and gas lease records?
Yes. The Recorder maintains recorded oil and gas documents. The Auditor also provides historical mineral-transfer data.
Can I request a deed copy from before 1980?
Yes. Find the book/page reference and contact the Recorder. The county lists $2 per page for staff-provided copies.
Can I record a deed electronically?
Yes. Monroe County accepts eRecording through supported vendors. Individuals generally need to work through a professional submitting intermediary.
Do I need Auditor approval before recording a deed?
Many ownership transfers require Auditor endorsement and compliance with the county’s conveyance standards before recording.
Does the Recorder guarantee that a property has clear title?
No. Recorded documents are evidence of filings, not a legal title opinion. A qualified attorney or title professional can evaluate competing interests and title defects.
Independent Information and Public-Records Notice
This page is independently published by county-appraisal-district.org. It is not the official website of Monroe County, the Recorder, Auditor or any Ohio government agency.
Recording fees, office procedures, electronic services and document requirements can change. Verify current information directly with the responsible county office.
This content is for informational purposes and is not legal advice, title advice or a guarantee that a document will be accepted for recording.
Public property records must not be used for employment screening, tenant screening, credit eligibility, insurance underwriting or other purposes regulated by the Fair Credit Reporting Act.
This website is not a consumer reporting agency.