Pima County AZ Recorder Office: Address & Records

The Recorder’s public search covers indexed recorded documents, including deeds, mortgages, releases and other land records.

The county says documents from June 1982 onward are indexed online. Older documents may require the historical index or in-person research.

1. Open the official public-access portal

   Start with the Recorder’s Tyler Technologies self-service site.

   Open official document search ↗

   After opening: Review the disclaimer, select I Accept, and proceed to the document search interface.

2. Enter a person’s name correctly

   The county instructs users to search with the last name first. For example, use Smith John rather than John Smith.

   For a suffix, use the format Smith Jr John without punctuation.

3. Search for a business or trust

   For a business, enter important words from its name. For a living trust, the county recommends trying an individual named in the trust.

   For example, a trust involving John and Mary Smith may be located by searching Smith John or Smith Mary.

4. Review the matching document

   Compare the document type, recorded parties, date and recording reference. Open the preview to inspect the actual document.

   Do not assume a matching name alone proves that the document belongs to the property you are researching.

5. Save the recording reference

   Keep the sequence number or docket-and-page reference. You may need it to order a certified copy or request help from staff.

After opening: Review the last-name-first rules, punctuation examples and cart instructions if your search is unsuccessful or you need an official copy.

A recorded document is not the same as an Assessor parcel record. It also does not, by itself, guarantee clear legal title.

Most ordinary recording fees are a flat amount per instrument, not a per-page charge.

The official Pima County fee schedule and Arizona Revised Statutes §11-475 list these common charges.

After opening: Identify your document category, check map or government exceptions, then calculate the full payment before recording or ordering copies.

In-person payments may be made using the accepted methods listed by the county. Credit cards are not accepted by telephone or postal mail for recording payments.

Recording a deed is different from searching for one. The document must be legally prepared and meet the county’s technical recording requirements.

Before submitting, check these requirements

• The document has a title or caption identifying its nature.
• Signatures satisfy the applicable recording requirements.
• The document is legible and no larger than 8.5 × 14 inches.
• Text is at least 10-point type.
• The first page reserves at least two inches at the top.
• Side and bottom margins are at least half an inch.
• Real-property transfers include the full legal description.
• An Affidavit of Property Value or applicable exemption documentation accompanies the transfer when required.

After opening: Check the title, signature, margin, legal-description and affidavit requirements against your actual document. Arrange notarization elsewhere if needed.

Three ways to submit

After opening: Choose the appropriate submission method, review the electronic-recording entry instructions, or prepare the original signed document and correct payment for mailing.

The Recorder’s staff cannot provide legal advice about deed selection, ownership transfers or the effect of a recorded instrument.

A regular public-search image may be enough for personal research. A bank, court or title company may require a cleaner or certified copy.

Order online

1. Find the document

   Search the official public portal and open the matching deed, mortgage or recording.

2. Use the shopping cart

   Select the cart icon in the search results or the Purchase option in the document preview.

3. Choose the copy type

   Select digital or certified copies, enter the quantity, and choose Add to Cart.

4. Complete checkout

   Use Proceed to Checkout. Certified and digital copies require separate carts.

Request by mail

Include the sequence number or docket-and-page reference, recorded parties, recording date and your telephone number.

Send the request to Pima County Recorder, P.O. Box 3145, Tucson, AZ 85702-3145, Attn: Public Records.

After opening: Compare online, in-person and mail ordering methods. Note that the county estimates approximately two days for emailed documents and seven days for mailed orders, subject to processing.

Pima County’s Fraud Notify service sends an email when a new recorded document includes a name you are monitoring.

The service is free for people who own property or businesses in Pima County.

1. Create an account

   Register through the official Fraud Notify instructions.

2. Verify your email

   Open the verification email and activate the account.

3. Add alert names

   Enter the individual or business names you want monitored and save the alerts.

After opening: Select the registration link, verify your email, log in, accept the disclaimer and save the requested name alerts.

After opening: Locate the document or task type. Use the Assessor for property assessment, Treasurer for tax payment, and Superior Court Clerk for court or probate records.

These government resources support the office, records, fees and filing instructions in this guide.