Summit County, Utah • Recorder & Surveyor land-record guide • Reviewed September 30, 2026
Summit County UT Recorder: Deeds, Land Records, Search Steps, Fees & Office Guide
The Summit County Recorder / Surveyor maintains land records for property throughout Summit County, Utah.
Use this office for deeds, mortgages, liens, easements, plats, surveys, certified copies and other documents that affect real property.
If you only know a street address, start with Summit County’s property search. Once you have the owner name or parcel number, finding the recorded deed is usually much easier.
Start here
Summit County Recorder Quick Facts
Recorder staff can help locate records, but the office does not perform title searches, prepare deeds, interpret legal documents or give legal advice.
Use the right office
Recorder vs. Assessor vs. Treasurer vs. Surveyor
Recorder
- Deeds
- Mortgages / trust deeds
- Liens
- Easements
- Property ownership records
- Certified document copies
Assessor
- Owner search
- Parcel or serial number
- Property address
- Assessed value
- Property characteristics
- Primary residence questions
Treasurer
- Property-tax notices
- Tax payments
- Delinquent balances
- Payment records
- Tax-relief information
County Surveyor Function
- Survey plat repository
- Survey filing numbers
- Historical survey records
- Survey plat inspection
I only know the address → start with Property Search / Eagle Web.
I need the actual deed → use Recorder Document Search.
I need my tax balance → use the Treasurer.
I need survey evidence → use the survey-search tools.
Online deed research
How to Search Summit County Utah Deeds and Recorder Records
Summit County’s Eagle Web system combines recorded-document and property-account searching.
Useful search information includes the owner’s name, property address, parcel number and legal description.
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Open Summit County Property Search
Open Eagle WebAfter opening: choose Account Search for property information or Document Search for recorded documents. -
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Use Account Search if you only know the address
Search by property address, owner, subdivision or parcel information.
Save the parcel or serial number before switching to document research.
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Use Document Search for the actual deed
Search using available parcel, document, book/page, name or legal-description information.
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Use a wildcard when helpful
The County search help says an asterisk can be used as a wildcard in supported fields.
For example, a partial parcel prefix followed by * can broaden a parcel search.
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Open the matching record
Click the search result to review the complete indexed information.
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Save the entry number and book/page
The Recorder FAQ says recording information is the easiest way to retrieve a document later.
Start broad enough to find the parcel, then narrow the deed search with parcel number, entry number, book/page or recording information.
Understand the results
Summit County Recorder Search Result Decoder
Entry number
A key Summit County Recorder reference for a recorded document.
Save it before ordering copies.Book and page
An older recording-reference format still useful for historic documents.
The County requires zero-padded formatting when searching.Parcel / serial number
The identifier assigned to a parcel for assessment and taxation.
Useful for linking Recorder and Assessor records.Owner name
The ownership name maintained in County property records.
Use it as another clue when tracing deeds.Legal description
The formal description identifying the land affected by the document.
Do not rely only on street address.Document type
Examples include deed, trust deed, lien, release, easement or other instrument.
Not every recorded instrument changes ownership.Historical records
How to Find Older Summit County Recorder Documents
Older Summit County records can require a different search route from newer Eagle Web images.
The County specifically documents separate OnBase / SIRE resources for pre-1993 and pre-1965 materials.
Before 1993
If Tyler-Eagle shows “no images”, the County says those older images may not have been converted into Eagle Web.
Use the SIRE / OnBase document-search route instead.
Pre-1965 records
The County FAQ directs users to the Recorder Documents Pre-1965 cabinet in OnBase for very old recorded documents.
Book and page search
The County requires four digits, a hyphen and four digits.
Example: Book 400, Page 50 becomes 0400-0050.
Document recording
How to Record a Deed or Other Document in Summit County
Summit County publishes a practical checklist for recordable real-estate documents.
A document can be rejected if required signatures, legal-description information or recording space is missing.
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Use the original or a certified copy
The Recorder FAQ says documents submitted for recording must be originals or certified copies unless law allows otherwise.
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Include original signatures and proper acknowledgment
The document should contain required signatures and notarial certification.
Printed or typed names should identify people whose signatures appear on the instrument.
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Include a readable legal description
The Recorder requires a legible legal description for documents affecting real property.
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Include the parcel or serial number
The County checklist asks for the tax serial number associated with the affected parcel.
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Add the grantee mailing address
If the document conveys property, the grantee’s mailing address must be included.
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Leave room for the recording stamp
Leave approximately 2.5 inches vertically by 4.5 inches across in the upper-right corner of page one.
Successive pages need a 1-inch bottom margin.
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Calculate the current fee
Use the Summit County Recorder / Surveyor fee schedule before sending payment.
Summit County specifically says staff do not prepare legal documents, provide forms, interpret instruments or give legal advice.
If you need to add or remove a person from title, the County recommends using a title company or legal source.
Current fee schedule
Summit County Recorder Fees
Current Summit County fee schedule for each document submitted for recording.
Applies to additional units, lots, parcels, easements, rights-of-way or exceptions.
Plus $2 for each unit, lot or parcel.
Certification fee listed in the current Recorder / Surveyor schedule.
Standard black-and-white copy fee.
County schedule for an 11-by-17-inch copy.
Current Summit County plat-copy fee.
Black-and-white; color copy is listed separately.
Fee for filing a Record of Survey Map.
Older Utah materials may show a $40 base recording fee. Summit County’s current published Recorder / Surveyor fee sheet lists $45 per document, so use the current County schedule.
Copies and certification
How to Get a Summit County Deed Copy
Deeds can be retrieved through the County’s document-search systems.
The Recorder FAQ says the easiest retrieval method is to have the recording information—especially the entry number and book/page.
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Find the recorded document
Use Account Search, Document Search or older-document search tools as appropriate.
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Write down the entry number
Also save book/page if the record includes it.
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Choose plain or certified
Use an ordinary copy for research.
Request certification when a court, lender, title company or agency specifically requires an official copy.
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Contact the Recorder if the image is unavailable
Older documents may require OnBase, SIRE or staff assistance.
Summit County records military discharges and provides certified copies of those records without charge according to the Recorder office page.
Recorder + Surveyor
Survey Plats, Ownership Plats and Historical Surveys
Summit County is unusual because the Recorder’s Office also acts as the County Surveyor’s depository for required survey plats.
Survey plats are available for public inspection, but the County cautions that surveys are informational and do not themselves change title.
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Open the property-search system
Choose the survey-search option when looking for a filed Record of Survey.
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Search by available survey information
The County FAQ lists description, name and survey filing number as useful search fields.
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Use historical cabinets for older surveys
For survey plats, indexes and abstracts before 2002, the County directs users to SIRE and the appropriate historical cabinet.
A survey can show boundaries and measurements, but the Recorder explicitly notes that surveys are informational and do not change legal title.
Electronic recording
Does Summit County Accept eRecording?
Yes. Utah law requires counties to support electronic recording, and Summit County publishes electronic-recording standards through its Recorder / Surveyor resources.
eRecording is most useful for title companies, attorneys, lenders and frequent professional submitters.
Electronic documents
The County’s recording requirements recognize electronic documents that satisfy Utah’s Uniform Real Property Electronic Recording Act.
Plats
Utah law also requires county recorders to provide for electronic recording of qualifying plats.
Ownership after death
Removing a Deceased Person From Summit County Property Records
The Summit County Recorder FAQ directs users to Utah Code §57-1-5.1 when asking how to remove the name of a deceased person.
The correct document depends on how title was held and the estate circumstances.
Joint tenancy, trusts, probate proceedings, affidavits and estate transfers can require different documents.
The Recorder does not determine which legal instrument is appropriate.
Property monitoring
Summit County Fraud Guard
Summit County provides a Fraud Guard registration option through its Recorder services.
The service can help owners monitor recording activity connected with property or names they register.
Use it for
Early notice of potentially relevant new land-record filings.
It does not
Block a deed, lien or other document from being recorded.
If an alert looks wrong
Review the recorded instrument promptly and seek legal help if fraud or forgery is suspected.
Mailing address updates
How to Change the Mailing Address on Summit County Property Records
The Recorder / Surveyor page provides an online address-change form for County property records.
This changes the mailing address used by County property systems; it does not change legal ownership.
Open Recorder Address Change ResourcesVisit or contact
Summit County Recorder Address, Phone, Email & Google Map
Summit County Recorder / Surveyor
Recorder / Surveyor: Gregory R. Wolbach, PLS
Street address:
60 N. Main
Coalville, UT 84017
Mailing address:
P.O. Box 128
Coalville, UT 84017
Phone: 435-336-3238
Fax: 435-608-4487
Email: recorder@summitcountyutah.gov
Hours: Monday–Friday, 8:00 AM–5:00 PM
Recording visit: arrive before 4:30 PM when you need to record a document.
Before going to Coalville
For record research: bring owner name, parcel number, legal description, approximate recording date and any known entry number.
For recording: bring the original or certified document, correct fee and all required signatures, notary information and recording margins.
For an older deed: note that staff may need to direct you to OnBase / SIRE or historic indexes.
For legal drafting: contact a Utah attorney or title company. Recorder staff do not prepare deeds.
Avoid delays
Common Summit County Recorder Mistakes
Searching only by street address: property-account search is usually the better first step before deed research.
Ignoring the serial number: Summit County expects the parcel tax serial number on instruments affecting property.
Missing the recording-stamp area: leave the required upper-right first-page space clear.
Sending an ordinary photocopy: recorded submissions generally must be originals or certified copies.
Using an old $40 fee: the current County fee sheet lists $45 per recorded document.
Assuming “no image” means no record: pre-1993 images may require OnBase / SIRE.
Expecting the Recorder to prepare a deed: the office expressly says it does not provide legal forms or legal advice.
Confusing a survey with title: survey plats provide information but do not themselves change ownership.
Decision path
What Should You Do Next?
Use Account Search to get the parcel number and owner information.
Use Document Search and save the entry number and book/page.
Use OnBase / SIRE and the pre-1965 cabinet when Eagle Web does not show the image.
Find the recording reference first, then request certification from the Recorder.
Check legal description, serial number, signatures, grantee address, margins and the $45 current fee.
Use Survey Search and historical SIRE cabinets for older survey materials.
Important caution
Independent Information, Title Caution and FCRA Notice
This page is independent informational content. It is not the official website of Summit County, the Recorder / Surveyor, Assessor, Treasurer or the State of Utah.
This guide is not legal advice, a deed-preparation service, a title search, a boundary determination or a guarantee that recorded title is clear.
Ownership transfers, trusts, deceased owners, easements, liens and boundary issues can have significant legal consequences. Use a qualified Utah attorney, title professional or licensed surveyor when appropriate.
Fees, forms, office hours and online systems can change. Verify current requirements directly with Summit County before recording a document or paying a fee.
Do not use public Recorder or property records for employment screening, tenant screening, credit eligibility, insurance underwriting or another purpose regulated by the Fair Credit Reporting Act. This website is not a Consumer Reporting Agency.
Fast answers
Summit County Utah Recorder FAQs
Where is the Summit County Utah Recorder’s Office?
The Summit County Recorder / Surveyor is at 60 N. Main in Coalville, Utah 84017. The office phone number is 435-336-3238.
Who is the Summit County Recorder?
Summit County lists Gregory R. Wolbach, PLS, as Recorder / Surveyor.
How do I search Summit County Utah deeds online?
Use Summit County Eagle Web. Choose Account Search for property information or Document Search for recorded deeds and other land records.
What information helps when searching for property records?
The County lists legal description, owner’s name, property address and tax parcel number as useful search information.
How do I search an older book and page?
Summit County requires a four-digit book, a hyphen and a four-digit page. For example, Book 400 Page 50 is entered as 0400-0050.
What if Eagle Web says “no images”?
Documents before 1993 may not have images converted into Tyler-Eagle. The County directs users to SIRE / OnBase for those older images.
How much does Summit County charge to record a document?
The current Summit County Recorder / Surveyor fee schedule lists $45 for each document submitted for recording, plus certain additional-description or special-document fees where applicable.
Can I record a photocopy?
Generally no. Summit County says recorded documents must be originals or certified copies unless another law specifically allows otherwise.
Can the Recorder prepare a deed or remove a person’s name for me?
No. The Recorder does not prepare legal documents or provide legal advice. The County recommends using a title company or legal professional for ownership changes.
Does Summit County offer property fraud alerts?
Yes. Summit County offers Fraud Guard registration through its Recorder services to help users monitor potentially relevant recording activity.
Official resources