Summit County, Ohio • Recorder / recorded documents guide • 2026
Summit County OH Recorder: Deeds, Recorded Documents, Property Records & Copy Requests
In Summit County, Ohio, recorded deeds and land records are handled by the Summit County Fiscal Office Recording Division.
This is important because Summit County does not operate a separate standalone “County Recorder” office in the way many Ohio counties do.
The Recording Division keeps deeds, mortgages, easements, plats, releases, assignments, land contracts, condominiums and other recorded real-estate documents.
Use this guide to search recorded documents, request a deed copy, understand recording steps, avoid common deed mistakes and contact the right county office.
Start here
Summit County Recorder Quick Facts
Summit County’s recorder functions are managed inside the Summit County Fiscal Office.
Ohio Building, Akron, OH 44308.
Customer-service numbers also include 330-643-2712 and 330-643-2713.
Use the official address for recording questions when email is appropriate.
Call before visiting near holidays or during building changes.
Recorded documents from 1988 forward are searchable online.
Older records are available through the Index Book Archive Viewer.
The Fiscal Office FAQ lists this as the document turnaround time.
The Recording Division records and indexes documents. It does not perform title searches, prepare deeds, decide ownership disputes or replace legal advice.
Correct office
Recorder, Fiscal Office, Property Transfer, Appraisal and Treasurer: Who Handles What?
Recording Division
Use for: deeds, mortgages, releases, assignments, easements, land contracts, plats, liens, recorded document copies and recording questions.
Address: 175 S. Main St., 4th Floor, Akron, OH 44308
Phone: 330-643-2720
Email: recorder@summitoh.net
Open Recorder DivisionProperty Transfer / Tax Map
Use for: legal-description review, conveyance processing and name-transfer steps before a deed is recorded.
A newly prepared deed generally must be approved for legal description and transfer before final recording.
Open Property Transfer & Tax MapsReal Estate & Appraisal
Use for: parcel records, appraised value, tax value, property characteristics, homestead questions and assessment details.
Phone: 330-643-2710
Email: appraisedvalue@summitoh.net
Open Property Tax & AppraisalTreasurer Division
Use for: real-estate tax bills, payments, delinquent taxes and tax receipts.
Phone: 330-643-2588
Do not contact the Treasurer to change a deed or record a document.
Open Fiscal Office Contact PageRecorded document search
How to Search Summit County Recorded Documents Online
Summit County’s online recorded-document search is best for deeds, mortgages, releases, assignments and other recordings from 1988 forward.
For documents before 1988, use the Index Book Archive Viewer or visit the Recording Division’s public computers.
-
Start with the recorded-document search.
Open the official Summit County recorded-document search page.
Open Recorded Document Search -
Choose the search method.
Search by name, recording date, document type, book/page or instrument details if you already have them.
-
Use grantor and grantee names carefully.
For deeds, the seller is usually the grantor and the buyer is usually the grantee.
-
Open the matching record.
Check the recording date, document type, party names and legal description before relying on the result.
-
Save the recording reference.
Keep the instrument, reception number, book/page or recording date for copy requests and follow-up searches.
If a deed is hard to find by property address, first use the property-appraisal search to identify the owner, parcel and legal-description clues, then search the recorder index by party names.
If no result appears: remove middle initials, punctuation and suffixes such as Jr. or LLC punctuation.
Try alternate names: search a prior owner, business name, trust name or spouse name if appropriate.
Use date ranges: narrow the search around the purchase, refinance, payoff or release date.
Check old records: use the Index Book Archive Viewer for 1840–1988 records.
Do not treat the index as title insurance: a complete title search may require a professional review.
Result decoder
How to Read a Summit County Deed or Recorded Document Result
This date shows when the document became part of the county record.
Use this to avoid confusing a mortgage with a deed or a release with a transfer.
In a deed, this is often the seller or party giving an interest.
In a deed, this is often the buyer or party receiving an interest.
Use this when requesting copies or tracing related recordings.
This may include lot, subdivision, tract or metes-and-bounds language.
Use the parcel number with appraisal and tax records when available.
Military discharge records are not viewable online.
The Recording Division records documents that meet recording requirements. It does not guarantee that a deed was drafted correctly, that ownership is clear, or that no other title issue exists.
Copies and certification
How to Get a Copy of a Deed or Recorded Document
If you cannot find your original deed after closing, the Recording Division can provide a copy.
The Fiscal Office FAQ states that a deed copy by mail costs $4, with $1 additional if you want the copy certified.
Mail request checklist
Include the owner name, property address, parcel number if known, recording reference if known, and the type of document requested.
Include payment, a stamped self-addressed envelope, and a note stating whether you need a certified copy.
Before mailing, call the Recording Division to confirm the current total if your request involves many pages or multiple documents.
175 South Main Street, 4th Floor, Akron, OH 44308
Add $1 if certification is requested.
Providing the recording reference can help staff locate the document faster.
Recording a document
How Deeds and Other Real-Estate Documents Are Recorded in Summit County
A deed is not changed by simply calling the Recorder.
The Summit County FAQ explains that a new deed must be prepared and recorded to change the name on a current deed of record.
-
Prepare the correct document.
Ohio deed preparation can have legal consequences. The county states that only the individual requesting the change or an attorney can prepare the new deed.
-
Get legal-description review when required.
The deed may need approval through the Fiscal Office Tax Map or Property Transfer process before recording.
-
Complete conveyance paperwork.
Ohio transfers often require DTE 100 or DTE 100EX depending on whether the transfer is taxable or exempt.
-
Pay conveyance and recording costs.
The FAQ lists recording fees at $34 for the first two pages and $8 for each additional page. Confirm the current fee before submitting.
-
Record with the Recording Division.
Submit in person, by mail if permitted for your document type, or through an approved e-recording vendor.
Approved e-recording vendors listed by the Fiscal Office
Simplifile: 800-460-5657 • simplifile.com
Corporation Service Company (CSC): 866-652-0111 • erecording.com
eRecording Partners Network (ePN): 888-325-3365 • GOePN.com
Adding someone to a deed, removing a deceased owner, transferring property to a trust or fixing a legal description can affect taxes, ownership rights, Medicaid planning, probate and mortgages.
Fraud protection
Summit County Property Record Alert and Deed Scam Warnings
Summit County offers a free Property Record Alert system that emails owners when documents are recorded using their personal information.
The alert does not stop fraud by itself, but it can give you early warning that a suspicious document was recorded.
How to sign up
Open the self-service site and choose Property Record Alert.
Set up alerts using your first and last name or a business name.
If you receive a suspicious alert, contact the Recording Division using the official phone number or email.
In 2026, the Summit County Fiscal Office warned residents about a fraudulent website impersonating county fiscal services. The official Fiscal Office site is fiscaloffice.summitoh.net.
Visit the office
Summit County Recording Division Map and Arrival Tips
Summit County Fiscal Office Recording Division
Ohio Building
175 South Main Street, 4th Floor
Akron, OH 44308
Hours: Monday–Friday, 7:30 AM–4:00 PM
Phone: 330-643-2720
Bring your parcel number, owner names, recording date, book/page or document number if you already have it.
If you need same-day help, call before visiting. Recording, copy requests, Tax Map review and property-tax questions may be handled by different desks or floors inside the Fiscal Office.
Decision path
What Should You Do Next?
If you need a deed copy: search online first, then request a copy from the Recording Division if needed.
If you are changing a deed name: a new deed must be prepared and routed through the proper transfer and recording process.
If you need ownership or value details: use the Fiscal Office property tax and appraisal search.
If you need a tax bill: contact the Treasurer Division, not the Recorder.
If you suspect deed fraud: sign up for Property Record Alert and contact the Recording Division if an alert looks suspicious.
If you need a title opinion: use a title professional or attorney. The Recording Division does not perform title searches.
Important notice
Independent Information, Legal Caution and Property-Records Notice
This page is independent informational content. It is not the official website of Summit County, the Summit County Fiscal Office or any government agency.
It is not legal advice, title advice, tax advice, a title search, a deed-drafting service or an official record certification.
Recorded documents can affect ownership, liens, mortgages, probate, trusts and taxes. Verify current requirements with the official office or a qualified professional before recording or relying on a document.
Do not use property-record information for employment screening, tenant screening, credit eligibility, insurance underwriting or any other FCRA-regulated consumer-reporting purpose.
FAQs
Summit County OH Recorder FAQs
Is there a separate Summit County Recorder office?
No. Summit County’s recorder functions are handled by the Summit County Fiscal Office Recording Division.
Where is the Summit County Recording Division located?
The Recording Division is located at 175 South Main Street, 4th Floor, Akron, OH 44308.
What phone number should I call for Summit County recorder questions?
The Recording Division phone number is 330-643-2720. The FAQ also lists customer-service numbers 330-643-2712 and 330-643-2713.
How far back can I search Summit County recorded documents online?
Summit County says recorded documents can be searched and viewed online from 1988 forward. Records from 1840 through 1988 are available through the Index Book Archive Viewer.
Does the Recording Division perform title searches?
No. The county FAQ says the Recording Division does not perform title or property searches.
How much does a deed copy cost in Summit County?
The Fiscal Office FAQ says a deed copy by mail costs $4, with $1 additional if a certified copy is requested. Confirm the current fee before mailing a request.
How do I change a name on a deed in Summit County?
A new deed must be prepared and recorded. The county FAQ says the deed must go through legal-description approval and transfer before it is ready for recording.
Can I e-record documents in Summit County?
Yes. The Fiscal Office lists Simplifile, Corporation Service Company and eRecording Partners Network as e-recording vendors.
Are military discharge records viewable online?
No. Summit County states that Military Discharges, including DD-214 records, are not viewable online.
What should I do if I suspect deed fraud?
Sign up for Summit County Property Record Alert and contact the Recording Division if an alert or recorded document appears suspicious.
Official resources