Trumbull County, Ohio • Recorder deeds and land records guide • 2026
Trumbull County OH Recorder: Deeds, Records, Fees, Search Steps & Office Information
The Trumbull County Recorder records and indexes land records for property in Trumbull County, Ohio.
Use this office for recorded deeds, mortgages, easements, plats, liens, powers of attorney, military discharge recording, certified deed copies and property-fraud alerts.
If you are recording a deed transfer, the document normally must move through Tax Map and the Auditor before the Recorder can record it.
Quick answer
What the Trumbull County Recorder Does
Records documents affecting land and property interests in Trumbull County.
The county record-search portal lists Dawn Zinni-Hanni as County Recorder.
County Administration Building, 1st Floor, Warren, OH 44481.
Call before mailing documents if fees, legal description or conveyance routing is uncertain.
8:30 AM to 4:30 PM, according to the county Recorder’s “Find Us” page.
Search Trumbull County Recorder records online through the DTS / PAXWorld portal.
Deed transfers usually go first to Tax Map, then to the Auditor, and finally to the Recorder. Do not mail a deed directly to the Recorder without checking the Auditor and Tax Map requirements.
Local office details
Trumbull County Recorder Address, Phone, Hours and Related Offices
Trumbull County Recorder
Recorder: Dawn Zinni-Hanni
Address: 160 High Street NW #1, Warren, OH 44481
Location: County Administration Building, 1st Floor
Phone: 330-675-2401
Fax: 330-675-2404
Hours: Monday–Friday, 8:30 AM–4:30 PM
Open Recorder homepageTrumbull County Auditor — Conveyance
Use for: ownership transfer, conveyance fees and DTE forms.
Address: 160 High Street NW, Warren, OH 44481
Location: Second floor of the Administration Building
Phone: 330-675-2420
Hours: Monday–Friday, 8:30 AM–4:30 PM
Open Auditor Conveyance pageTax Map Department
Use for: deed transfer review, legal description and parcel-map requirements.
Phone: 330-675-2473
The Recorder FAQ advises deed filers to verify Auditor and Tax Map requirements before recording.
Trumbull County Treasurer
Use for: real estate tax payment and tax-status questions.
Phone: 330-675-2436
Use the Auditor property search when you need current owner and tax-related property information.
Map and visit planning
Google Map to Trumbull County Recorder
The Recorder’s Office is in downtown Warren in the County Administration Building, across from the Trumbull County Courthouse.
Bring the original document, correct fees, self-addressed stamped envelope if mailing, and any Auditor or Tax Map approvals needed for a deed transfer.
Online records
How to Search Trumbull County Recorder Deeds and Records Online
The online public access portal is the main place to search recorded land records without visiting the office.
The Recorder FAQ says records and images are available back to 1795, except military discharge records.
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Open the official Recorder search portal.
Use the Trumbull County Recorder / DTS Public Access portal.
Open Record Search -
Search by name or recorded document information.
Recorder records are name-based. They are not the best first stop for finding the current owner by street address.
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Use the Auditor for current owner by address.
If you only know a property address, search the Auditor property system first.
Open Auditor resources -
Open the matching recorded document.
Review document type, parties, recording date, instrument number and legal description.
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Print or request copies if needed.
Use the Recorder’s copy instructions if you need certified copies or staff-assisted copies.
If you are trying to verify ownership, start with the Auditor. If you are trying to view the deed, mortgage, lien or release document itself, use the Recorder.
Deed recording workflow
How to Record a Deed in Trumbull County
The Recorder records documents; it does not prepare deeds, select deed forms or give legal advice.
The county FAQ states that Ohio recorder offices are not allowed to prepare or assist in preparing documents for recording.
Before recording a deed, check:
Correct grantor and grantee names.
Complete legal description.
Proper notarization and signatures.
Auditor and Tax Map requirements.
DTE 100 or DTE 100EX when required.
Separate checks for Auditor conveyance fees and Recorder recording fees when needed.
The Recorder’s Office says staff cannot advise what blank deed form to use and recommends speaking with an attorney if you are unsure.
Recording costs
Trumbull County Recorder Fees and Conveyance Costs
Recording fees increased effective April 1, 2025 because of SB 94.
The Recorder fee page lists $39 for the first two pages and $8 for each additional page for most documents.
First two pages, under the new fee structure.
Each page after the first two pages.
Reference fees still apply when applicable.
Charged if the document does not meet standardization requirements.
Recorder schedule lists $2 per page and $1 to affix the seal.
Military discharge recording is listed as no fee.
The Auditor conveyance page lists $4.00 per thousand dollars of value conveyed and $0.50 per parcel. Exempt conveyances cost $0.50 per parcel.
Copies and deed help
How to Get a Copy of a Deed or Mortgage
If the deed was recorded in Trumbull County, the Recorder can provide a copy and certify it.
The FAQ says online land-record copies are available through the Recorder website, and certified copies cost extra.
Regular copy
Search the online portal or visit the Recorder’s Office.
Use regular copies for general review and research.
Certified copy
Ask the Recorder for a certified copy if a bank, court, title company or agency requires certification.
Certified copy cost is separate from regular copy cost.
The Recorder site warns about letters offering certified deed copies. Check the county’s own copy cost before paying a private solicitation.
Professional filing option
Trumbull County eRecording
eRecording allows approved submitters to deliver and receive documents electronically.
The Recorder says this option is for title companies, law firms, banks and other businesses that record documents regularly.
Title companies, law firms, banks and similar businesses.
The county page says eRecording can reduce turnaround from days to minutes or hours.
These vendors are listed on the county eRecording page.
Call the Recorder if you have questions about how eRecording works.
Fraud alert
AlertMe Real Estate Fraud Notification Service
Trumbull County Recorder offers AlertMe, a free email notification tool for recorded documents containing a referenced name.
This does not block a fraudulent recording. It helps you notice a recording sooner so you can respond.
Use AlertMe if you want notice when:
A document is recorded using your name.
You are monitoring a family property.
You want earlier notice of possible deed or mortgage fraud.
You recently paid off a mortgage and want to watch for a satisfaction or release.
Veteran records
Veteran ID Cards and DD214 Recording
The Recorder’s Office records Veterans’ military service discharge records, commonly known as DD214 forms.
The county page says DD214 recording is available at no cost, and Veteran ID cards are issued for veterans with honorable discharges.
Veteran ID card
Bring two forms of current identification.
At least one must include a photo.
DD214 privacy
Recent discharge records are restricted under Ohio law.
Authorized parties may receive certified copies.
Avoid delays
Common Trumbull County Recorder Mistakes
Mailing one check: conveyance fees and recording fees may require separate checks.
Skipping Tax Map: deed transfers must satisfy Tax Map requirements before recording.
Wrong office for owner by address: use the Auditor to find current owner by address.
Expecting legal advice: Recorder staff cannot prepare deeds or pick the correct form for you.
Wrong fee amount: shortages and overages can cause documents to be returned unrecorded.
Nonconforming document: documents that do not meet standards can trigger a $20 extra fee.
Assuming a recorded deed can be edited: once recorded, changes usually require a new recorded document.
Important notice
Independent Information, Legal Caution and Public Records Notice
This page is independent informational content. It is not the official website of Trumbull County, the Recorder, the Auditor or any Ohio government office.
This guide is not legal advice. Deeds, trusts, survivorship issues, liens, estates and title problems should be reviewed by a qualified attorney or title professional.
Public land records should be used for property, title, recording and public-record research only.
Do not use recorder or property records for employment screening, tenant screening, credit eligibility, insurance underwriting or any FCRA-regulated purpose.
FAQs
Trumbull County Recorder FAQs
Where is the Trumbull County Recorder’s Office?
The office is at 160 High Street NW #1, Warren, Ohio 44481, in the County Administration Building on the first floor.
Who is the Trumbull County Recorder?
The Trumbull County record-search portal lists Dawn Zinni-Hanni as County Recorder.
How do I search Trumbull County deeds online?
Use the official Recorder Public Access portal at records.co.trumbull.oh.us/PAXWorld/Default.
Can I search Recorder records by property address?
The Recorder FAQ explains that Recorder records are by names, not locations. Use the Auditor property search first if you only know the address.
How much does it cost to record a deed in Trumbull County?
The Recorder fee schedule lists $39 for the first two pages and $8 for each additional page for most recordings, with other fees when applicable.
Do deeds go straight to the Recorder?
Usually no. The Auditor page says deed filings go first to Tax Map, then to the Auditor, and finally to the Recorder.
Can Recorder staff prepare my deed?
No. The Recorder FAQ says Ohio recorder offices are not allowed to prepare or assist in preparing documents for recording.
How do I get a certified copy of my deed?
If the deed was recorded in Trumbull County, the Recorder can provide and certify a copy. Certified copies cost extra.
Does Trumbull County accept eRecording?
Yes. The Recorder’s eRecording page lists eRecording for title companies, law firms, banks and businesses that record documents regularly.
Are DD214 military discharge records public?
Recent DD214 records are restricted under Ohio law. The Recorder’s Veteran ID page explains authorized-party access and redaction rules.
Official links