Tuscarawas County Recorder: Deeds & Records

Tuscarawas County Recorder’s Office

Recorder: Lori Gardner
Address: 125 East High Avenue, Room 110
New Philadelphia, OH 44663

Phone: 330-365-3284
Email: recorder@co.tuscarawas.oh.us

Public hours: Monday–Friday, 8:00 AM–4:30 PM, excluding holidays.

The office is located at the county government complex in downtown New Philadelphia.

The county’s deed-transfer instructions identify Room 110 as the Recorder’s mailing location.

Tuscarawas County provides an online public records portal powered by GovOS.

The system supports searches by grantor, grantee, subdivision, document type and document number.

You can also filter results by recording date and choose between indexed information and full-text search when available.

1. Open the county’s public search portal.

   Use the official Tuscarawas County Recorder document-search website.

   Open Tuscarawas Recorder Search
   After opening: select the Real Property records search. Review the search field and available date filters.
2. Enter a name or recording reference.

   Search using the grantor or grantee name, subdivision, document type or document number.

3. Choose the search scope.

   Select Search Index Only for indexed fields or Search Index & Full Text (OCR) for document-text searching.

4. Narrow the recording date.

   Use a custom date range or one of the portal’s recent-record filters.

5. Review matching documents.

   Compare the document type, parties, recording date and legal description where available.

6. Save the recording details.

   Keep the document number or other reference if you need a certified copy or staff assistance.

What types of records can you find?

• Warranty deeds and other property conveyances.
• Quitclaim deeds and corrective deeds.
• Mortgages, assignments and releases.
• Easements and right-of-way instruments.
• Land contracts and qualifying leases.
• Recorded plats, maps and surveys.
• Mechanic’s liens and other recorded liens.
• Affidavits and other land-related instruments.

Availability of images and historical documents depends on the county’s digital records and applicable disclosure restrictions.

If you know the street address but not the owner’s name, begin with the Tuscarawas County Auditor.

The Auditor’s website supports searches by parcel number, owner name and property address.

1. Open the Auditor’s property search. Open Auditor Property Search
   After opening: enter the street address, parcel number or owner name in the displayed search field.
2. Select the matching parcel.

   Compare the street address, municipality, parcel number and owner information.

3. Note the owner name.

   Record the name and legal-description details useful for locating the deed.

4. Return to the Recorder search.

   Use the owner’s name or deed reference to search the recorded instruments.

Auditor contact information

Auditor: Larry Lindberg
Address: 125 East High Avenue, Room 120, New Philadelphia, OH 44663

Phone: 330-365-3220
Email: auditor@co.tuscarawas.oh.us

Tuscarawas County uses a defined approval sequence for deed transfers.

The county’s published procedure directs filers to the Tax Map Office first, the Auditor second and the Recorder third.

1. Prepare the correct deed.

   Include the grantor, grantee, legal description, necessary signatures and proper acknowledgment.

2. Submit the deed to the Tax Map Office.

   The Map Office reviews the conveyance for applicable legal-description and mapping requirements.

3. Obtain the Tax Map approval stamp.

   Do not skip this stage when the county’s transfer procedure requires map review.

4. Submit the transfer to the County Auditor.

   Provide the applicable conveyance forms, exemptions and transfer fees.

5. Obtain the Auditor’s TRANSFERRED stamp.

   The Recorder requires this approval for deeds subject to the county’s transfer process.

6. Prepare the recording fee.

   Calculate the page charge and any additional recording or reference fees.

7. Submit the deed to the Recorder.

   Deliver or mail the approved document to 125 East High Avenue, Room 110, New Philadelphia, OH 44663.

8. Keep the recorded document.

   Save the recorded instrument number and the returned original or recorded copy.

Recording a deed by mail

The county provides a written procedure for completing deed transfers by mail.

It requires the correct documents, separate office fees where applicable and a self-addressed stamped return envelope.

For the Recorder stage, the county instructs filers to include a brief cover letter explaining the request.

When sending several deeds, indicate the order in which they should be recorded.

Tax Map and transfer contacts

Ohio Revised Code Section 317.32 sets the basic county recorder fee schedule.

For most standard documents, the statutory charge is $34 for the first two pages and $8 per additional page.

Ohio law also permits a document-preservation surcharge of up to $5 where imposed by the county.

Example: recording a four-page deed

The actual fee depends on document type, number of pages, required references and whether a local surcharge applies.

Ohio Revised Code Section 317.114 specifies formatting standards for documents submitted to county recorders.

A nonconforming document may be subject to an additional $20 charge unless a statutory exception applies.

• Paper size: at least 8.5 × 11 inches and generally no larger than 8.5 × 14 inches.
• Text: legible print, generally at least 10-point font.
• Ink: black or blue.
• Side margins: generally one inch.
• Bottom margin: generally one inch.
• First-page top margin: generally three inches for recording information.
• Later-page top margins: generally one and one-half inches.
• Highlighting: not permitted under the standard formatting rule.

These rules have exceptions for certain documents, including some court-issued, agency-issued and older instruments.

Deed validity and recording format are different issues. A document can satisfy formatting rules but still require legal correction.

When real estate ownership changes, the Auditor reviews the transfer before the Recorder records the deed.

The Auditor’s process may require a DTE 100 conveyance form or a DTE 100EX exemption form.

Ohio conveyance charges generally include a value-based transfer fee and a smaller parcel-based fee.

Whether a transaction qualifies for exemption depends on the nature of the transfer.

Use the official conveyance calculator

The public records portal is the first place to locate a recorded deed or mortgage.

If a bank, court, title company or other agency requires an official copy, ask the Recorder about certification.

1. Search for the recorded document.

   Use a party name, recording date or document number.

2. Confirm the matching record.

   Compare the parties and legal description to avoid requesting the wrong deed.

3. Save the recording reference.

   Keep the instrument number or other identifying information.

4. Choose plain or certified copy.

   Ask the receiving organization which format it accepts.

5. Contact the Recorder if certification is needed.

   Call 330-365-3284 for current certification and delivery instructions.

Certified copy fees

Ohio’s statutory fee schedule lists $2 per page for certification of previously recorded copies.

An additional $1 charge applies when the Recorder’s seal is required.

Ohio expanded electronic recording and public-access requirements through Senate Bill 94 and later changes to the Recorder statutes.

Tuscarawas County has also been identified by CSC as accepting electronic document recording.

Electronic recording can help approved submitters deliver eligible documents without physically visiting the Recorder’s Office.

eRecording through CSC

CSC’s county bulletin lists Tuscarawas County as an electronic recording jurisdiction.

Its published processing window is Monday–Friday, 8:00 AM–4:00 PM. Electronic submissions can be queued outside that window.

Processing availability, document eligibility and account requirements should be confirmed directly with the provider.

Ohio’s online records requirements

Ohio law establishes electronic recording and online-record availability requirements for county recorders.

The current statutory framework includes electronic access to recorded instruments, subject to privacy and legal disclosure restrictions.

Several Tuscarawas County offices handle different parts of property ownership and taxation.

Choosing the correct office will help you avoid unnecessary visits and rejected documents.

Tuscarawas County Treasurer

Current Treasurer listed on the county portal: Matt Judy.

Office: 125 East High Avenue, New Philadelphia, OH 44663.

Phone: 330-365-3254
Email: treasurer@co.tuscarawas.oh.us

County government representatives

The county’s Board of Commissioners includes Kristin Zemis, Greg Ress and Mitch Pace in the county officials directory reviewed for this guide.

Commissioners oversee county government and budgets. They do not prepare deeds or determine whether a private title dispute is legally valid.

Commissioners’ office: 125 East High Avenue, New Philadelphia, OH 44663.

Phone: 330-365-3240

• Only have a street address? Search the Auditor’s parcel database first, then use the owner’s name in the Recorder portal.
• Cannot find a deed? Try a former owner, alternative name spelling or wider recording-date range.
• New recording not displayed? Check the search portal’s certified-through date and contact the Recorder if needed.
• Deed returned unrecorded? Verify Tax Map approval and the Auditor’s TRANSFERRED stamp.
• Wrong fee amount? Confirm page charges, surcharges and any reference fees with the Recorder.
• Document does not meet formatting rules? Compare the instrument with ORC 317.114 before resubmitting.
• Need to update ownership? The Auditor may need to process the transfer before the Recorder can accept the deed.
• Mortgage still appears in records? Search for a later mortgage release or satisfaction document.
• Suspect deed fraud? Save the instrument reference, contact the Recorder and obtain qualified legal advice.

Use these resources for recorded deeds, property searches, statutory fees and document-transfer requirements.

Independent Records and Legal Information Notice

This is an independent informational article, not the official website of Tuscarawas County, the County Recorder or any Ohio government agency.

Recording fees, office procedures, search-system availability and document requirements may change.

Verify current information with the responsible county office before mailing an original deed, paying fees or submitting documents.

The Recorder maintains recorded instruments but does not determine ownership disputes, prepare deeds or guarantee clear title.

For deed drafting, inheritance transfers, trusts, title defects or disputed liens, consult a qualified Ohio attorney or title professional.

Public land records should not be used for employment, tenant screening, credit eligibility, insurance underwriting or other decisions subject to the Fair Credit Reporting Act.

Editorial review: October 17, 2026. Sources include Tuscarawas County Recorder’s public search, County Auditor, county deed-transfer instructions, Ohio election records and the Ohio Revised Code.