Yavapai County, Arizona • Recorder deeds and official records guide • reviewed September 2026
Yavapai County AZ Recorder: Search Deeds, Get Records, Record Documents and Find Office Locations
The Yavapai County Recorder records and preserves official public records for real-estate transactions and other recordable documents in Yavapai County, Arizona.
Use this office for deeds, deeds of trust, releases, mining claims, maps, plats, land surveys, recorded document copies, certifications, military discharge records and recorded-document alerts.
Use the Yavapai County Assessor when you need parcel details, property value, owner display, maps, legal class or assessment information.
Fast answer
What the Yavapai County Recorder Does
Yavapai County Recorder, with Karen McCracken listed as Chief Deputy.
Room 228 / 2nd Floor, Prescott, AZ 86305.
Yavapai County Cottonwood Annex, Cottonwood, AZ 86326.
Choose Option 6 for Recorder services.
Includes Affidavit of Property Value, extra indexing, state surcharge and return-postage fee.
Certification is listed at $3 per document.
Recorder = recorded documents. Assessor = parcel, value, maps and ownership display. Treasurer = tax bills and tax payments. Attorney/title company = deed preparation and title advice.
Local office details
Yavapai County Recorder Offices, Contacts and Service Roles
Prescott Recorder Office
Office: Yavapai County Administrative Services
Address: 1015 Fair Street, Room 228 / 2nd Floor, Prescott, AZ 86305
Phone: 928-771-3244, Option 6
Email: recorder@yavapaiaz.gov
Hours: Monday–Friday, 8:00 AM–5:00 PM, closed 11:00 AM–12:00 PM
Use for: recording, copies, certifications, recorded document search help and military discharge records.
Cottonwood Recorder Office
Office: Yavapai County Cottonwood Annex
Address: 10 S. 6th Street, Cottonwood, AZ 86326
Phone: 928-639-5807
Main Recorder line: 928-771-3244, Option 6
Hours: Monday–Friday, 8:00 AM–5:00 PM, closed 11:00 AM–12:00 PM
Visit tip: call before going if you need certified copies, large maps, military records or recording help.
Which office should you use?
Recorder: deeds, deeds of trust, releases, mining claims, subdivision plats, land surveys, copy requests and recorded-document alerts.
Assessor: parcel number, owner display, values, assessment records, legal class, maps and property characteristics.
Treasurer: tax bills, payment receipts, delinquent tax questions and tax-bill lookup.
Superior Court Clerk: court records and eligible personal-information redaction petitions.
What the Recorder does not do
The Recorder cannot prepare deeds, choose a deed type, perform chain-of-title searches, give legal advice or decide ownership disputes.
For trusts, estates, divorce transfers, joint tenancy, beneficiary deeds, corrective deeds or title defects, use an Arizona attorney or title company.
Map and visit planning
Map to the Yavapai County Recorder Offices
Prescott Recorder Office
1015 Fair Street, Room 228 / 2nd Floor, Prescott, AZ 86305.
Bring the completed document, payment, return address, party names, book/page, reception number or copy-request details.
Use Prescott as the mailing office for official written copy requests unless the Recorder page gives a different current instruction.
Cottonwood Annex Recorder Office
10 S. 6th Street, Cottonwood, AZ 86326.
This location is useful for Verde Valley residents in Cottonwood, Sedona-area county communities, Camp Verde, Clarkdale, Jerome and nearby areas.
Call first if you need a special record service, large map, military discharge copy or time-sensitive recording.
Search deeds and records
How to Search Yavapai County Deeds and Recorded Documents
Yavapai County uses a recorded-document search system for deeds, deeds of trust, releases, mining claims, maps, plats and other recorded documents.
If you only know the property address, start with the County Parcel Search first. Then use the Recorder search when you have owner names, sales history, recorded document references or parcel-linked clues.
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Start with Parcel Search if you only know the address.
Search by parcel number, address, owner name, subdivision or parcel history to identify the property.
Open Yavapai Parcel SearchAfter opening: search by address or owner name, open the matching parcel, then save the parcel number, owner display, physical address and recorded documents/sales references. -
Open the Recorder recorded-document search.
Use this when you need the recorded deed, deed of trust, release, mining claim, map, plat or official recording index.
Open Recorded Document SearchAfter opening: follow the county link into EagleWeb or the recorded-document search portal. Search by party name, book/page, reception number or document type. -
Use Book & Page for older records.
Yavapai County notes that it indexes by Book & Page, and the copy form separates pre-2014 Book/Page from post-2013 Reception Number.
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Use Reception Number for newer records.
If the document was recorded after December 31, 2013, the official copy request form asks for the Reception Number.
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Verify before relying on the record.
Check document type, parties, recording date, legal description, parcel match and whether a release or later document changes the result.
Search troubleshooting tips
No result by address? Use Parcel Search first. The Recorder copy request form says the office cannot research by address, legal description or parcel number for open-ended copy searches.
No result by owner? Try prior owners, trust names, business names, shortened names and spelling variants.
Older deed? Use Book & Page and historical name variations.
Need a chain of title? The Recorder’s copy request form says the office is unable to perform chain-of-title searches. Use a title company or attorney.
Record decoder
How to Read a Yavapai County Recorded Document Result
Document title / caption: identifies the document type, such as Warranty Deed, Deed of Trust, Mortgage, Release, Lease, Mining Claim, Plat or Survey.
Grantor: the person or entity giving, signing, mortgaging or releasing an interest.
Grantee: the person or entity receiving the interest or benefit.
Book & Page: important for older records and for Yavapai’s index structure.
Reception Number: important for documents recorded after December 31, 2013.
Recording date: the date the Recorder accepted the document into the public record.
Legal description: the formal property description in the recorded instrument, not just a short assessor or mailing address.
Affidavit of Property Value: a separate Arizona sales disclosure form that may accompany property sale transactions.
The Recorder accepts documents that meet statutory recording requirements and proper fees. Recording makes a document public record, but it does not guarantee title, ownership validity or legal effect.
Copies and certification
How to Get a Yavapai County Deed Copy or Certified Copy
The Recorder’s fee schedule lists recorded document copies at $1 per page and certification at $3 per document.
The official copy request form says open-ended searches will not be performed and that the requester must provide at least one party name plus a specific document date for an attempted search.
Applies to deeds, mining claims and similar recorded documents.
Use when a certified copy is required by a court, agency, lender or title company.
Military discharges and three certified copies are listed as free.
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Search before ordering.
Find the book/page, reception number, party names, document type and date before requesting a copy.
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Use the official copy request form when mailing.
Include required document details, your contact information, payment and a self-addressed stamped envelope large enough for the order.
Open Official Copy Request FormAfter opening: enter document type, document date, grantor/grantee names, Book/Page for older records or Reception Number for newer records. Mark whether you need a certified copy. -
Make payment correctly.
The Recorder fee schedule says checks should be payable to Yavapai County Recorder.
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Mail to the Prescott Recorder address.
The copy instructions list Yavapai County Recorder, 1015 Fair St, Room 228, Prescott, AZ 86305.
Record a document
How to Record a Deed or Real-Estate Document in Yavapai County
The Recorder accepts completed documents that meet Arizona recording requirements, are complete, and include proper recording fees.
The Recorder’s office is not authorized to help prepare documents or give legal advice. Use an attorney or title company for deed preparation, ownership transfers and title questions.
Caption / title
Each document should have a caption showing the nature of the document, such as Warranty Deed, Deed of Trust, Mortgage or Release.
Original signatures
Documents must have original signatures unless Arizona law allows otherwise.
Paper and type size
Documents dated and executed after January 1, 1991 may be no wider than 8.5 inches, no longer than 14 inches and must use at least 10-point type.
Margins
The first page needs a top margin of at least 2 inches, and pages need 0.5-inch side and bottom margins.
Affidavit of Property Value
Arizona sale transactions generally require an Affidavit of Property Value unless a statutory exemption applies.
Return address
Include a clear return address so the original document can be returned after recording.
Fees
Yavapai County Recorder Fees and Simple Calculator
The current Recorder fee schedule lists $30 for all instruments, including Affidavit of Property Value, extra indexing, state surcharge and return postage fees.
Maps, plats and land surveys use separate map fees and size rules. Copies and certifications also have separate charges.
Standard document recording fee.
When fees are paid out of public funds.
Recorded document copy fee.
Added when an official certification is required.
Listed as first page / each additional page for maps, plats and land surveys.
Includes three certified copies according to the fee schedule.
Open simple fee estimator
Recording estimate: $30.00
Copy estimate: $0.00
Certification estimate: $0.00
Estimated total: $30.00
Fraud protection
Yavapai County Recorded Document Alert
Yavapai County offers a free Recorded Document Alert service for residents concerned about possible recording fraud.
The alert can notify you when a document is recorded under a specific individual name or business name. It does not stop recording, block fraud or replace title insurance.
Open Recorded Document Alert signupSave the recording details, contact the Recorder, and speak with a title company, attorney or law enforcement if you believe the document is unauthorized.
Veteran and military records
Military Discharge Recording and Certified Copies
The Yavapai County Recorder fee schedule lists military discharges as free and includes three certified copies.
Military discharge records can be sensitive. Call the Recorder before visiting to confirm what original or certified documents and identification are needed.
Military discharge recording is listed at no charge.
The fee schedule says military discharge recording includes three certified copies.
Ask about access, ID, confidentiality and copy rules before bringing military records.
Other services and wrong-office prevention
Property Taxes, Voter Registration, Business Names and Personal-Information Redaction
Property taxes
Tax bills and tax payments are handled by the Yavapai County Treasurer.
Use the Treasurer when you need to pay or view a property tax bill.
Open Treasurer’s OfficeVoter registration and elections
The Recorder’s office mission includes voter registration and election procedure support.
Election-specific contact and voter services are handled through YavapaiVotes.gov.
Open Yavapai VotesBusiness or trade name recording
The Recorder FAQ says recording a fictitious or trade name gives constructive notice but does not register or guarantee exclusive business-name rights.
For registration questions, check the Arizona Secretary of State or business-registration resources.
Personal information in public records
The Recorder FAQ points users to Arizona statutes for public-record redaction and says the process begins with the Superior Court Clerk.
Use the court or legal help when safety-related public-record restrictions may apply.
Avoid delays
Common Yavapai County Recorder Search and Recording Mistakes
Searching by address in the wrong place: start with Parcel Search if you only know the address. Use Recorder search once you have party names or document references.
Expecting a chain-of-title search: the official copy request form says the Recorder cannot perform chain-of-title searches.
Sending an open-ended copy request: the copy form says open-ended searches will not be performed.
Ignoring Book/Page vs. Reception Number: use Book/Page for documents before January 1, 2014 and Reception Number for documents after December 31, 2013.
Missing the Affidavit of Property Value: Arizona sale transactions generally require it unless a statutory exemption applies.
Using poor formatting: Arizona recording law requires proper caption, original signatures, paper size, 10-point type and margins.
Assuming recording proves title: recording gives public notice. It does not replace title insurance, legal review or a chain-of-title analysis.
Using public records for regulated screening: do not use Recorder or parcel records for tenant, employment, credit, insurance or other FCRA-regulated decisions.
Decision path
What Should You Do Next?
I only know the address: open Yavapai Parcel Search first, then use owner names or recorded-document references in Recorder search.
I need a deed copy: search for Book/Page or Reception Number, then use online search or the official copy request form.
I need a certified copy: add the $3 certification fee per document and follow the Recorder’s copy instructions.
I need to record a deed: verify Arizona formatting, Affidavit of Property Value, legal description, signatures and fees before submitting.
I suspect deed fraud: sign up for Recorded Document Alert and Arizona ERAS, then consult a title professional or attorney if anything suspicious appears.
I need property value or taxes: use the Assessor for value and parcel information, and the Treasurer for tax bills and payments.
Important notice
Independent Information, Legal Caution and Public-Records Notice
This page is independent informational content. It is not the official website of Yavapai County, the Yavapai County Recorder, the Assessor, the Treasurer, the Superior Court Clerk or any Arizona government office.
It is not legal advice, title advice, tax advice, recording approval or an official fee quote.
Deed preparation, ownership transfers, trusts, estates, divorce transfers, beneficiary deeds, corrective deeds, mining claims and title disputes should be reviewed by a qualified Arizona attorney or title professional.
Public deed and property records should not be used for employment screening, tenant screening, credit eligibility, insurance underwriting or any other FCRA-regulated consumer decision.
FAQs
Yavapai County Recorder FAQs
Where is the Yavapai County Recorder located?
The Recorder has offices at 1015 Fair Street, Room 228 / 2nd Floor, Prescott, AZ 86305 and 10 S. 6th Street, Cottonwood, AZ 86326.
What is the Yavapai County Recorder phone number?
The main Recorder phone number is 928-771-3244, Option 6. The Recorder fee schedule also lists 928-639-5807 for Cottonwood.
How do I search Yavapai County deeds online?
Use the county’s Recorded Document Search / EagleWeb system. If you only know the address, start with Yavapai Parcel Search first.
How far back do Yavapai County recorded documents go online?
The EagleWeb “About” page says document data and images recorded in the Yavapai Recorder’s Office are available from January 1, 1864.
How much does it cost to record a deed in Yavapai County?
The Recorder fee schedule lists $30 for all instruments, including Affidavit of Property Value, extra indexing, state surcharge and return-postage fees.
How much is a Yavapai County recorded document copy?
The fee schedule lists recorded document copies at $1 per page and certification at $3 per document.
Can the Recorder prepare a deed for me?
No. The Recorder FAQ says the office is not authorized to help prepare documents or give legal advice. Use an attorney or title company.
What is an Affidavit of Property Value?
It is an Arizona form used with many property sale transactions to report sale information. Certain exempt transfers may not require the affidavit if the proper exemption is stated.
Can the Recorder do a chain-of-title search?
No. The official copy request form says the Recorder’s office is unable to perform chain-of-title searches.
What is Yavapai County Recorded Document Alert?
It is a free service that can alert residents when documents are recorded under a monitored individual or business name. It does not block recordings.
Official resources