Indiana County Recorder of Deeds: Search & Office

Indiana County provides a public records portal powered by PublicSearch.

The system supports grantor and grantee names, document numbers, subdivisions, document types and recorded-date searches.

1. Open the official land-record search.

   Visit Indiana County’s PublicSearch portal.

   Open Indiana County Deed Search
   After opening: confirm that the department is set to Real Property. Choose Quick Search or Advanced Search.
2. Enter the name or document reference.

   Search a grantor, grantee, business, trust or lender name.

   You may also enter a recorded document number or another available reference.

3. Choose the search scope.

   Select Search Index Only when researching indexed fields.

   Select Search Index & Full Text (OCR) when you want to search available document text.

4. Refine by recording date.

   Use the approximate purchase, mortgage or satisfaction date to reduce unrelated results.

5. Open the matching recording.

   Compare the document type, parties, recording date, instrument number and parcel information.

6. Save the record or request a copy.

   Use the portal’s document-cart or ordering features where available.

Search by instrument number

The county’s search instructions show instrument numbers in a format similar to year-000000.

An instrument number can be faster than a name search because it targets a specific recording.

Search by book and page

Older deed references may use a book and page, such as 295/321.

Enter the reference in the format supported by the portal and verify the resulting document.

Index search vs. full-text search

How far back are Indiana County records available?

The county FAQ describes online access to deed and land-record materials from approximately 1948 onward.

A separate county FAQ refers to records beginning in 1906. Coverage may depend on the document type, digitization and index.

For an older recording, contact the Recorder to confirm which historical books or images are available.

The Recorder’s index is designed for recorded instruments. The Assessment Office is a better starting point if you only know a street address.

The Indiana County Tax Assessment Office maintains parcel information and assessment-related records.

1. Open the Tax Assessment resources.

   Use the official county assessment page to locate available property information.

   Open Tax Assessment Resources
2. Find the parcel details.

   Identify the owner name, parcel number, township or borough and any available legal-description reference.

3. Search the Recorder’s portal.

   Use the owner’s name or instrument reference to find the corresponding deed.

4. Compare the property information.

   Check the parcel number, municipality and legal description before ordering the document.

Indiana County Recorder of Deeds

Official: Maria Jack

Department: Register of Wills, Recorder of Deeds and Clerk of Orphans’ Court

Address: Indiana County Courthouse, 825 Philadelphia Street, Indiana, PA 15701-3973

Telephone: 724-465-3860

Fax: 724-465-3863

Email: mjack@indianacountypa.gov

Hours: Monday–Friday, 8:00 AM–4:00 PM

Other Indiana County property offices

Destination: Indiana County Courthouse, 825 Philadelphia Street, Indiana, PA 15701.

The Recorder’s Office is located in the county courthouse. The same building houses several property-related county departments.

If recording a document, bring the signed original, required parcel information, transfer-tax paperwork and payment.

Call 724-465-3860 before traveling if your deed has unusual requirements or a recording deadline.

The Recorder accepts properly prepared deeds and other land documents for property located in Indiana County.

Documents can be filed in person, by mail or through approved electronic-recording vendors.

1. Prepare the deed.

   Confirm the grantor, grantee, legal description and the correct type of conveyance.

   Use an attorney if the deed affects inheritance, trusts, marital rights or disputed ownership.

2. Verify signatures and acknowledgment.

   The deed must meet Pennsylvania execution and notarization requirements.

   Indiana County currently states that it does not accept e-notarizations.

3. Include the parcel and municipality information.

   The county requires a tax parcel number and township or borough reference.

4. Check school-district information.

   For parcels in Blacklick, Canoe or Young townships, the county specifically requires the school district to be stated.

5. Determine transfer-tax treatment.

   Review Pennsylvania realty transfer tax and any applicable exemptions.

   A Statement of Value may be required for certain transactions.

6. Calculate the correct recording fee.

   Use the fee schedule effective December 1, 2025.

   Add fees for extra pages, names and return mailing when applicable.

7. Submit the document.

   File at the courthouse, mail the original or use an approved eRecording service.

8. Keep the recording reference.

   Save the instrument number and confirm the document appears in the public index.

A Uniform Parcel Identifier (UPI) connects the recorded land document to the relevant assessed property parcel.

Indiana County requires appropriate parcel-identification and municipality information on documents presented for recording.

Townships requiring special attention

Subdivisions and consolidations may require additional Assessment Office review before new parcel identifiers can be used.

Do not guess the UPI or use the property street address as a substitute for the required parcel reference.

The newest published Indiana County Recorder fee schedule became effective December 1, 2025.

This schedule supersedes earlier fee figures still shown on some county FAQ pages.

Other common recording fees

How much does a five-page deed cost?

The published base deed fee covers four pages and four names.

For a five-page deed with no more than four names, the recording charge starts at $93.75.

This is $91.75 plus $2 for the additional page, excluding mailing and realty transfer tax.

Return-mailing charge

The county instructs filers to add $1 if a stamped, self-addressed envelope is not included.

Check the current fee calculator before mailing documents.

Pennsylvania generally imposes a state realty transfer tax of 1% on taxable property transfers.

Local realty transfer tax may also apply. The combined rate depends on the property’s municipality and school district.

Do not assume every Indiana County parcel uses the same total rate.

What is a Realty Transfer Tax Statement of Value?

The Statement of Value supplies information used to evaluate the transfer consideration and claimed tax treatment.

It may be required for transfers with nominal consideration, exemption claims or other circumstances specified by Pennsylvania law.

You can search for recorded documents through PublicSearch or visit the courthouse.

The county FAQ lists an in-office paper-copy charge of $0.50 per page.

Online orders may include handling or convenience charges. Check the cart total before paying.

How to get a deed copy

1. Find the correct deed.

   Use the grantor, grantee or instrument reference.

2. Verify the legal description.

   Make sure the instrument concerns the correct parcel.

3. Open the document in the portal.

   Review the available image and ordering options.

4. Purchase or request the copy.

   Use the online cart or contact the Recorder for an office copy.

How to verify a paid-off mortgage

A mortgage satisfaction is generally recorded after the mortgage is paid and released.

Search for the satisfaction document under the lender or borrower name.

A satisfaction piece may reference the original mortgage recording.

Indiana County accepts eligible deeds, mortgages, satisfactions and other land documents through approved eRecording providers.

The county lists Simplifile and CSC eRecording as electronic-recording partners.

Important eRecording restrictions

Indiana County does not currently accept e-notarized documents.

If an electronic submission requires staff to print extra pages, the county may reject the submission and require paper filing.

Examples include certain trust attachments and supporting originals for corrective deeds.

Indiana County encourages property owners to enroll in a free property-alert service.

The service sends email notifications when new county land-record documents match monitored names or entities.

1. Open the notification portal.

   Use the official participating-county notification system.

   Open Property Alerts
2. Select Indiana County.

   Choose the correct county from the participating-office list.

3. Register your email.

   Follow the email verification or registration steps.

4. Add names to monitor.

   Enter your legal name, common name variations or relevant ownership entity.

5. Review unfamiliar notifications.

   Search the recorded document and contact the Recorder if it appears suspicious.

Mortgages and mortgage satisfactions

The Recorder maintains recorded mortgages, mortgage assignments, releases and satisfactions.

Search the lender, borrower and recording reference to identify the correct instrument.

Oil and gas documents

Indiana County records oil and gas leases, lease assignments, releases and related real-estate instruments.

Mineral-interest transactions can require specialized legal review because surface and subsurface rights may differ.

Subdivision plans and surveys

Certain subdivision plans and survey-related documents may be recorded or referenced through county property records.

The Assessment Office may need to assign or confirm parcel identifiers before recording.

Probate and estate records

The Register of Wills handles estate and probate filings.

A recorded deed involving an estate may require separate probate documents or authorization.

Civil judgments and court liens

The Prothonotary maintains civil court records. Those records are not identical to the Recorder’s land-document index.

For a complete lien or title investigation, consult a qualified professional rather than using only one office’s search.

• Only have the address? Start with Tax Assessment to obtain the parcel and owner details.
• Search returns too many results? Use the recorded date range or document number.
• Cannot locate an older deed? Ask the Recorder which historical indexes and images are available.
• Looking for a paid-off mortgage? Search for a Satisfaction Piece.
• Recording in Blacklick, Canoe or Young? Include the required school district.
• Deed fee appears different online? Use the schedule effective December 1, 2025.
• Submission rejected? Check notarization, UPI, municipality, page count and payment.
• Need to remove or add a deed owner? Have a new appropriate deed prepared; the Recorder cannot edit the original.
• Received a delinquent-tax text? Contact the Tax Claim Office directly rather than using an unfamiliar payment link.
• Concerned about deed fraud? Use the free property-alert service.

Independent Information, Legal Disclaimer and FCRA Notice

This article is an independent informational guide and is not the official website of Indiana County, the Recorder of Deeds or the Commonwealth of Pennsylvania.

Recorded instruments may be public, but a deed search does not establish clear title or resolve all liens, estate claims and ownership disputes.

For conveyances, inheritance issues, deed corrections and title disputes, consult a qualified Pennsylvania real-estate attorney or title professional.

Fees, recording procedures, portal access and office hours may change. Verify important details with the county before mailing original documents.

Do not use public property records for employment screening, tenant screening, credit eligibility, insurance underwriting or other decisions regulated by the Fair Credit Reporting Act.

This independent website is not a Consumer Reporting Agency.