Mahoning County, Ohio • Recorder and land records guide • Reviewed October 2026
Mahoning County Recorder: Deeds, Land Records, Online Search, 2026 Fees & Office Information
The Mahoning County Recorder records and preserves deeds, mortgages, liens, releases, easements and other documents affecting real estate in Mahoning County, Ohio.
The office is in downtown Youngstown. Homeowners can search recorded documents online, request copies and review recording requirements before submitting a deed.
For 2026, the county provides AVA Search for the public and Laredo Anywhere for more detailed land-record research.
Mahoning County Recorder Quick Facts
Elected Mahoning County Recorder. His current term is listed through January 1, 2029.
First Floor, Youngstown, Ohio 44503.
Recorder questions, document recording and recorded-copy requests.
Monday through Friday, excluding county closures.
First two pages for most documents, plus $8 for each additional page or side.
Public and professional search options linked from the official Recorder website.
The Recorder maintains recorded documents. The Auditor handles property ownership and conveyance processing. GIS/Tax Map reviews certain legal descriptions and parcel changes.
How to Search Mahoning County Recorder Deeds Online
Mahoning County currently provides two online land-record search options through its Recorder website.
AVA Search is intended for general public searching. Laredo Anywhere is the option for more detailed or professional research.
Start here when searching for a deed, mortgage, lien or recorded document.
Use this for more detailed title or historical document research.
Step-by-step deed search
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Open the Recorder’s official website.
Start from the county-managed Recorder page rather than an unrelated property-records website.
Open Mahoning County Recorder SearchAfter opening: find the Online Access section. Select AVA Search under Basic Search for general public records. -
Search by a party’s name.
Use the seller, buyer, borrower or other party associated with the recorded document.
For deed research, check both grantor and grantee information where available.
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Narrow the recording date.
If a name produces too many results, add an approximate transaction or recording year.
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Open the matching document.
Review the document type, recording date, party names and legal description.
Save any instrument number or book-and-page reference shown in the record.
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Print or request the recorded copy.
Use the document image when available. Contact the Recorder if you need an official certified copy.
How far back do Mahoning County records go?
The Recorder’s historical collections contain documents dating to the early 1800s.
The county’s About the Office page states that electronic indexes begin in January 1985. Older records are available for in-person research.
Visit the Recorder’s Office during public-access hours. Older documents may require research in historical index books and archived records.
The basement self-service research area is listed as open from 8:00 AM to 4:00 PM on weekdays.
Can Recorder staff search documents for you?
The county states that Recorder employees do not perform public record searches for visitors.
The office provides public research computers. If you already know the recording information, staff can help with a copy request.
Read Recorder records-history informationHow to Find a Mahoning County Property Owner by Address
If you only know the property address, start with the Mahoning County Auditor instead of searching deed indexes blindly.
The Auditor’s system supports searching by parcel, owner or address.
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Open the Auditor Property Search.
Use the county’s property assessment and ownership system.
Search Mahoning County PropertyAfter opening: use the Search by Parcel, Owner or Address field near the top of the page. -
Find the matching parcel.
Compare the street address, owner name and parcel information before selecting a result.
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Save the owner and property details.
Record the owner name and any available transfer or deed references.
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Return to the Recorder.
Search the owner name in AVA or Laredo Anywhere to find the recorded deed or mortgage.
The Auditor’s parcel record is useful for current assessment and ownership-reference information. The Recorder’s document image is the actual recorded instrument.
Mahoning County Recorder Address, Phone, Hours and Google Map
The Recorder’s Office is located in the Mahoning County Courthouse in downtown Youngstown.
Recorder’s Office
Recorder: Richard S. Scarsella
Address: 120 Market Street, 1st Floor, Youngstown, OH 44503
Phone: 330-740-2345
Fax: 330-740-2347
Hours: Monday–Friday, 8:00 AM–4:30 PM
Public Research Area
Location: Courthouse basement
Self-service hours: Monday–Friday, 8:00 AM–4:00 PM
Public research computers are available for searching recorded documents.
Bring the owner’s name, approximate recording date and any known document reference.
Confirm holiday closures and special access arrangements with the county before traveling.
Open Official Recorder Office PageMahoning County Recorder Fees for 2026
Mahoning County increased most document recording fees effective January 1, 2026, following Ohio Senate Bill 94.
The standard rate is now $39 for the first two pages, with $8 for each additional page or side.
First two pages of deeds, mortgages and similar recordings.
Each page or side beyond the first two.
Applicable references on releases, assignments and certain other documents.
Two dollars per page plus one dollar for certification.
Regular recorded-document copy charge.
Additional fee when applicable document-format standards are not met.
Ten cents per square inch, subject to the minimum fee.
Military discharge recording is listed as free.
Simple recording fee example
A standard two-page deed costs $39 to record, before any applicable additional charges.
A five-page deed would cost $63: $39 for the first two pages and $24 for three additional pages.
The Recorder accepts cash or checks only. Credit cards are not accepted for Recorder transactions.
Checks must show the exact recording amount. The county says mailed documents may be returned if the check exceeds the required fee.
How to Record a Deed in Mahoning County, Ohio
Mahoning County deed recording involves more than delivering a signed document to the Recorder.
Most ownership transfers must first satisfy the Auditor’s conveyance requirements. Certain legal descriptions also need GIS/Tax Map review.
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Prepare the deed correctly.
The document should identify the parties and property interest being transferred.
Ohio deed preparation can involve the practice of law. Contact an attorney or title professional when needed.
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Verify the legal description.
Compare the deed’s legal description with the previous recorded deed.
Mahoning County has special requirements for acreage descriptions, portions of platted lots and certain surveys.
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Obtain GIS/Tax Map approval when required.
Certain transfers require review before the Auditor processes ownership changes.
The GIS/Tax Map office is at 21 West Boardman Street in Youngstown.
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Complete the Auditor’s conveyance process.
Submit DTE 100 for applicable taxable transfers or DTE 100EX when claiming a lawful conveyance-fee exemption.
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Check recording format and fees.
Confirm page size, margins, signatures and other Recorder standards before submitting.
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Record the deed.
Submit the approved document and correct recording payment to the Mahoning County Recorder.
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Keep the recording reference.
Save the instrument reference and recorded copy for later mortgage, title, tax or estate questions.
The Auditor’s current conveyance instructions say parcel numbers should not be included on deeds.
Confirm the exact legal-description and transfer requirements instead of copying a generic deed template.
Mahoning County Recording Standards and Required Margins
Ohio Revised Code Section 317.114 sets formatting standards for many documents submitted for recording.
Mahoning County publishes the requirements and identifies a $20 additional fee for nonconforming documents, subject to statutory exceptions.
Font: computer-generated text should be at least 10 points.
Paper: minimum 8.5 × 11 inches; maximum 8.5 × 14 inches.
Ink: black or blue ink only.
Highlighting: do not use highlighting on the recording document.
Side and bottom margins: at least one inch.
First-page top margin: three inches, reserved for recording information.
Later-page top margins: one and a half inches.
Documents that may be exempt from the formatting rule
The county lists several exceptions, including court documents, plats, DD214s and qualifying state or federal documents.
Documents executed before the law’s effective date are also included in the county’s exceptions.
Open Official Document Standardization GuidelinesMahoning County Auditor Conveyance Fees and DTE Forms
The Mahoning County Auditor handles conveyance review and applicable transfer fees before deeds are recorded.
For taxable transfers, the county lists a combined conveyance rate of $4 per $1,000 of sale price.
A separate $0.50 per parcel transfer charge also applies.
County-listed base conveyance fee.
Additional conveyance charge listed by the Auditor.
Separate parcel transfer charge.
Example: $200,000 taxable deed transfer
A one-parcel taxable transfer at $200,000 would have an illustrative Auditor conveyance and transfer charge of $800.50.
A standard two-page deed would then have a separate $39 Recorder filing fee, assuming no additional charges.
The combined illustrative amount is $839.50, but the payments belong to different office processes.
When to use DTE 100 or DTE 100EX
Used for transfers subject to the real-property conveyance-fee process.
Used when claiming a qualifying exemption from the conveyance fee.
A no-money transfer is not automatically exempt. The applicable Ohio statutory exemption must actually apply.
Mahoning County may require supporting affidavits, especially for certain individual or LLC transfers.
Open Official Mahoning County Transfer FormsDelinquent taxes and deed transfers
The Auditor checks parcels submitted under DTE 100 for delinquent property taxes and special assessments.
A delinquent parcel may still transfer, but the county states that it can be referred to the Prosecutor’s Office for possible foreclosure.
Land splits, plats, replats and survey consolidations can have additional tax-payment requirements before processing.
Mahoning County Auditor, GIS/Tax Map and Treasurer Contacts
Several offices may be involved in a property transfer, but each handles a different part of the process.
Mahoning County Auditor
Auditor: Ralph T. Meacham, CPA, CGMA
Address: 120 Market Street, 1st Floor, Youngstown, OH 44503
Phone: 330-740-2010
Hours: Monday–Friday, 8:00 AM–4:30 PM
Deed transfer processing: until 3:00 PM on business days.
Open Auditor OfficeMahoning County GIS/Tax Map
Address: 21 West Boardman Street, Youngstown, OH 44503
Phone: 330-740-2455
Hours: Monday–Friday, 8:00 AM–4:30 PM
Use for: acreage deeds, certain parcel splits, surveys and plats.
Open GIS/Tax Map OfficeMahoning County Treasurer
Use for: property tax balances, payments and delinquent taxes.
Phone: 330-740-2460
Check outstanding property taxes before completing a transfer.
Mahoning County Recorder
Recorder: Richard S. Scarsella
Phone: 330-740-2345
Use for recorded instruments, mortgage releases, document copies and final recording.
If your deed includes acreage, a survey or a parcel split, call GIS before visiting the Auditor or Recorder.
The GIS map is a reference tool and does not replace a legal boundary survey.
How to Get a Copy of a Mahoning County Deed or Mortgage
The Recorder can provide copies of documents filed in Mahoning County.
If you know the instrument number or book-and-page reference, include it with the request.
Useful for reviewing recorded documents and personal research.
Request certification when an institution requires an official certified record.
How to request the right document
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Search for the recorded instrument.
Use the official Recorder search to identify the correct deed, mortgage or release.
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Confirm the parties and recording reference.
Check the grantor, grantee, date and instrument number.
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Choose regular or certified.
Ask the requesting agency whether certification is necessary.
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Contact the Recorder for delivery instructions.
Confirm the copy fee and whether pickup or mail is available for your request.
Search for a mortgage release, satisfaction or related recorded document. Paying off the loan does not necessarily mean the original mortgage entry disappears from the public record.
Mahoning County eRecording for Deeds and Mortgages
The Recorder supports electronic recording for deeds, mortgages and mortgage-related documents through participating vendors.
This is useful for title companies, attorneys, lenders and other regular submitters.
eRecording Partners Network
Electronic document recording vendor
Electronic recording service provider
These providers are listed by the Mahoning County Recorder. Vendor registration and service charges may apply.
Open Official eRecording InformationMahoning County Property Fraud Alerts and Ownership Protection
Mahoning County offers several free notification options that homeowners can use to monitor property-related activity.
These programs are not identical. The Recorder monitors recorded documents, while the Auditor provides separate ownership-transfer alerts.
1. Recorder Property Fraud Alert
The Recorder links to a free Property Fraud Alert service that monitors recorded documents associated with registered names.
Alerts can help identify a suspicious recording, but they do not prevent or cancel fraudulent deeds.
Open Mahoning Recorder Property Fraud Alert2. Auditor Property Ownership Alert
The Auditor provides an email alert when ownership transfers on a subscribed parcel.
You need the parcel number. The county says the subscription account expires after two years unless renewed.
Open Mahoning County Auditor Ownership Alerts3. Auditor Fraudulent Transfer Prevention Alert
Mahoning County introduced another free option in January 2026: an in-person Fraudulent Transfer Prevention Alert.
This service is designed to notify an eligible homeowner when a deed attempting to transfer their principal residence is presented to the Auditor.
The county requires in-person registration with a photo ID, recent proof of residence and a deed copy.
Recorder Fraud Alert monitors recorded documents by name. Auditor Ownership Alert notifies after a parcel transfer.
Auditor Fraudulent Transfer Prevention Alert is an in-person service intended to notify an eligible homeowner before an attempted transfer is processed.
None of these alerts substitutes for legal assistance, title insurance or prompt action when fraud is suspected.
DD214 Military Discharge Records and Veterans
Mahoning County Recorder accepts eligible military discharge documents, including DD214 records, without a recording fee.
Military discharge records can contain sensitive personal information. Access and certified-copy requests may be restricted by law.
Veterans and authorized family members should contact the Recorder about required identification and document access.
Verify the DD214 Recording FeeCommon Mahoning County Recorder Problems and Solutions
I only have a street address: use the Auditor property search to locate the owner name before using the Recorder.
I need a pre-1985 deed: plan an in-person historical records search or contact the Recorder about archive access.
My deed has an acreage description: check GIS/Tax Map requirements before submitting to the Auditor.
My deed does not meet margin standards: correct the format when possible or verify the applicable $20 additional charge.
I mailed an incorrect check: contact the Recorder. Overpaid checks can cause mailed documents to be returned.
The mortgage is paid but still appears: search for a release or satisfaction and contact the lender or settlement professional if needed.
The recorded deed contains an error: Recorder staff cannot simply rewrite recorded legal documents. Ask an Ohio attorney about the appropriate correction.
I found a suspicious deed: contact the Recorder, Auditor and appropriate legal or law-enforcement authorities promptly.
Mahoning County jurisdiction examples
The Recorder handles land documents throughout Mahoning County, including property in Youngstown, Boardman, Austintown, Canfield, Poland, Struthers and other county communities.
Recording jurisdiction depends on where the property is located, not where the property owner currently lives.
Choose the Right Mahoning County Property Records Task
I want a copy of my deed
Open AVA Search and locate the recording reference. Contact the Recorder if certification is needed.
I want to know who owns a property
Search the Auditor’s database by address, name or parcel number.
I need to record a deed
Review GIS requirements, Auditor conveyance forms, legal-document standards and 2026 Recorder fees.
I want to prevent deed fraud
Review Recorder Fraud Alert and the Auditor’s two property ownership and transfer alert systems.
I disagree with my property value
Contact the Auditor or follow the Board of Revision process. The Recorder does not set property values.
I need an old mortgage record
Search by borrower or lender name and approximate recording year. Use historical office records if necessary.
Mahoning County Recorder FAQs
Where is the Mahoning County Recorder’s Office?
The office is located at 120 Market Street, First Floor, Youngstown, Ohio 44503.
Who is the Mahoning County Recorder?
Richard S. Scarsella is the Mahoning County Recorder. His current term is listed through January 1, 2029.
How do I search Mahoning County deeds online?
Open the official Recorder website and choose AVA Search under Basic Search. Laredo Anywhere is also available for more detailed land-record research.
How far back do Mahoning County Recorder records go?
The county maintains historical land records dating to the early 1800s. Its About the Office page says electronic indexes begin in January 1985, with older records available for in-person research.
How much does it cost to record a deed in Mahoning County in 2026?
The standard recording fee is $39 for the first two pages and $8 for each additional page or side. Other charges may apply.
Does Mahoning County Recorder accept credit cards?
No. The Recorder’s 2026 fee schedule states that payment is by cash or check only.
Do I need Auditor approval before recording a deed?
Most property ownership transfers must complete the Auditor’s conveyance process before recording. Certain acreage, plat and survey-related transfers also require GIS/Tax Map review.
How much does a certified deed copy cost?
Mahoning County Recorder lists $2 per page plus $1 for certification.
Does Mahoning County accept electronic deed recording?
Yes. The Recorder lists ePN, Simplifile and CSC as participating electronic recording vendors for deeds, mortgages and related documents.
Does Mahoning County offer free property fraud alerts?
Yes. The Recorder offers a recorded-document fraud alert. The Auditor also provides a Property Ownership Alert and an in-person Fraudulent Transfer Prevention Alert for eligible homeowners.
Official Mahoning County Recorder and Property Records Links
Use these county-managed resources when searching records, preparing transfers or confirming current fees.
Related property records guidance
For an overview of recorder responsibilities and deed searches, see our County Recorder Office guide.
For another Ohio county’s recording procedures, see our Hamilton County OH Recorder guide.
Independent Public Records, Legal and FCRA Notice
This is an independent informational guide. It is not the official website of Mahoning County, the County Recorder, the Auditor or another government agency.
Recording requirements, fees, office hours and online services can change. Confirm the current information directly with the responsible government office.
This article is not legal advice or a title examination. A recorded deed does not necessarily establish clear title or prove the absence of liens.
Do not use public property records for employment screening, tenant screening, credit eligibility, insurance underwriting or other FCRA-regulated decisions.
This website is not a consumer reporting agency under the Fair Credit Reporting Act.