Medina County, Ohio • Recorder guide • Updated September 2026
Medina County OH Recorder: Deeds, Land Records, Search, Fees, Office & Recording Steps
The Medina County Recorder keeps the county’s permanent land records, including deeds, mortgages, releases, easements, land contracts, plats, powers of attorney and other recorded documents.
Use the Recorder when you need to search a recorded deed, print a public land record, record a document, check recording fees, sign up for property fraud alerts or record a DD-214.
The Recorder does not create deeds, give legal advice, decide ownership disputes, update tax values or collect property taxes. For transfers, you may also need the Tax Map Office and Auditor before the Recorder can record the document.
Fast answer
What the Medina County Recorder Does
Maintains permanent records for documents affecting Medina County land.
The official Recorder website lists Linda Hoffmann as Medina County Recorder.
Room 117, Medina, Ohio 44256.
Use this for recording, search, copy, fraud alert and veteran ID questions.
The Recorder says the index should be used to locate legal documents.
The Recorder says documents are generally available the next business day after recording.
Search online first if you only need a deed, mortgage, release or lien record. If you need to record a deed, start early because Medina County conveyance work can involve Tax Map, Auditor and Recorder steps.
Office details
Medina County Recorder Office, Address, Phone, Emails and Map
Medina County Recorder’s Office
Recorder: Linda Hoffmann
Chief Deputy Recorder: Emma Schulte
Address: 144 N. Broadway Street, Room 117, Medina, OH 44256
Office phone: 330-725-9782
Recorder email: lhoffmann@medinacounty.gov
Chief Deputy email: eschulte@medinacounty.gov
Open Recorder contact pageOffice visit planning
Building: Medina County Administration Building
Recorder room: Room 117
Tax Map step: Room 116 for legal-description checks when required.
Auditor step: Room 301 for transfer / no-transfer review when required.
Practical tip: arrive early if your deed needs multiple county offices before recording.
Map to the Recorder’s Office
The Recorder’s Office is listed at 144 N. Broadway Street, Room 117, Medina, Ohio 44256.
For transfers, do not go straight to the Recorder if your document still needs Tax Map or Auditor review.
Record search
How to Search Medina County Recorder Deeds and Land Records
Medina County provides an online land records search through the Recorder website.
The Recorder warns that the online system is a working index and should be used to locate legal documents. It is smart to search several ways and verify the actual document image.
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Open the official document search page.
Start from the Recorder’s Document Search page instead of a third-party people-search site.
Open Document SearchAfter opening: read the disclaimer, click Accept if you agree, then choose the land records search option for your device. -
Choose the correct device option.
The Recorder’s search options page asks users to confirm whether they are using a computer/tablet or another device.
Open search options -
Search several ways.
Try grantor, grantee, current owner, prior owner, business name, document number or approximate recording date.
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Open the likely match.
Compare document type, party names, date, legal description and recording reference before relying on the result.
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Save the reference.
Keep the instrument number, book/page, document type and recording date for future copies or title work.
Search only the last name, remove punctuation, try a company-name variation, search a prior owner, check the Auditor property search for parcel clues, and remember that newly recorded documents may appear the next business day.
Result decoder
What You May See in a Recorder Search Result
Grantor: the person or entity giving, selling, mortgaging, assigning or releasing an interest.
Grantee: the person or entity receiving a recorded interest, lien, release or right.
Document type: deed, mortgage, release, easement, land contract, mechanic’s lien, power of attorney or another recorded instrument.
Recording date: the date the Recorder accepted and recorded the document.
Document / instrument number: the reference number used to identify the recorded document.
Book and page: an older or alternate reference used for many land-record searches.
Legal description: the property description used to confirm the record matches the correct parcel.
Image: the scanned document. Review the image before relying only on an index row.
Recorder records are public documents, not legal title opinions. Use a title company or Ohio real-estate attorney for title searches, deed drafting, ownership disputes or inheritance transfers.
Recording workflow
How to Record a Deed in Medina County
Medina County’s Auditor guidance explains that transferring or conveying property can involve three county steps in the same Administration Building.
County offices do not create deeds, affidavits or other documents. If you need a deed drafted, use a licensed attorney or title agency.
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Tax Maps — Room 116.
The Tax Map step checks the legal description that must be included with a conveyance.
Allow extra time during busy periods.
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Auditor — Room 301.
The Auditor transfers ownership for tax records and collects conveyance fees unless an exemption applies.
Conveyances generally need DTE 100 or DTE 100EX documentation.
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Recorder — Room 117.
The Recorder records the document, making it a public record, and collects the recording fee.
The Recorder is the final recording step for a transfer. If Tax Map or Auditor approval is required and missing, the recording may not be accepted.
Document checklist
Medina County Recording Requirements and Rejection Risks
Original notarized signatures: the Auditor guidance says the Auditor and Recorder only accept documents with original notarized signatures.
First-page margin: Medina County lists a 3-inch top margin and 1-inch margins on all other sides of the first page.
Additional-page margin: additional pages require a 1.5-inch top margin and 1-inch margins on all other sides.
Legal description: a deed must include the correct property legal description.
Buyer and seller names: deeds should clearly identify the parties.
Preparation statement: use this when required for an Ohio-notarized document.
Transfer / no-transfer stamp: deeds and certain no-transfer documents may need Auditor review before Recorder filing.
Easement / right-of-way note: Recorder announcements say certain easement or right-of-way documents must be stamped or endorsed by the Auditor before recording.
Medina’s fee page states that a $20 standardization fee may be charged under ORC 317.114 when documents do not meet required standards.
Fees
Medina County Recorder Fees for Deeds, Mortgages, Copies and DD-214
Always verify the official fee page before recording. Fees can change, and extra pages or marginal notations can change the total.
Applies to deeds, mortgages, assignments, easements, land contracts and many other document types.
Each additional page after the first two adds to the recording cost.
Use when a document needs a marginal notation charge.
Listed for certified copies with certifying seal.
Listed under additional miscellaneous documents and fees.
Veteran discharge paper recording is listed as free.
E-recording
Medina County E-Recording: Simplifile, ePN, CSC and File & Go
The Medina County Recorder offers e-recording for filing customers such as lenders, title companies and attorneys.
E-recording can reduce paper, mailing delays and incorrect-check problems because fees are charged through the vendor payment process.
Phone: 1-800-460-5657
Email: support@simplifile.com
Phone: 1-888-325-3365
Email: support@goEPN.com
Phone: 1-866-652-0111
Email: erecording@cscglobal.com
The Recorder lists File and Go for Notice of Commencement filings.
Fraud awareness
Medina County Property Fraud Alert
The Recorder’s Property Fraud Alert service monitors recorded land-record activity and can notify participants when transactions involving their property name are recorded.
The Recorder describes property fraud as someone recording a fraudulent document to make it look like they own a home or property.
Alerts can be received by email or phone. The Recorder says residents may call 330-725-9782 for assistance.
Open Property Fraud Alert pageA fraud alert does not block recording or prove fraud. If you see a suspicious recording, review the document, contact the Recorder, and consider legal help or law enforcement.
Veteran services
DD-214 Recording and Medina County Veteran ID Card
The Recorder’s veteran page says Ohio veterans can record DD-214 discharge papers with the County Recorder’s Office.
Medina County lists DD-214 recording as free. The page also says a free Veteran’s Identification Card is available after the DD-214 has been recorded.
A DD-214 can be important for VA benefits, education, training, home loans, insurance, burial benefits and other military-related services.
Open Veteran ID / DD-214 pageUse the correct office
Recorder vs. Auditor, Tax Map, Treasurer, Clerk and Attorney
Recorder
Use for recorded deeds, mortgages, releases, liens, easements, land contracts, DD-214 recording, copies and recording fees.
Tax Map Office
Use for legal-description and map review before some conveyances can move forward.
Auditor
Use for property transfer review, conveyance forms, tax-record ownership updates and property assessment details.
Treasurer
Use for property-tax payment questions. The Recorder does not collect property-tax bills.
Clerk of Courts
Use for court case records, civil cases, domestic relations cases and other court filings.
Attorney or title company
Use for deed drafting, title opinions, title insurance, inheritance questions and ownership disputes.
Avoid rejection
Common Medina County Recorder Mistakes
Going to the Recorder first: many deeds need Tax Map and Auditor review before recording.
Missing margins: nonconforming documents can trigger a $20 standardization fee.
Missing original notarized signatures: county offices do not accept copied signatures for recording.
Expecting the county to draft a deed: county offices cannot create deeds, affidavits or legal documents for you.
Using only one search: the Recorder recommends searching several ways.
Ignoring next-business-day timing: newly recorded documents may not appear online immediately.
Confusing Auditor and Recorder records: assessment records and recorded deed images are different records.
Assuming a fraud alert proves fraud: alerts are notices; the recorded document still must be reviewed.
Decision path
What Should You Do Next?
I need a deed copy: open Document Search, accept the disclaimer, search several ways, and save the recording reference.
I need to record a deed: confirm margins, signatures, legal description, Tax Map review, Auditor stamp and recording fee.
I need to change a name on a deed: ask an attorney or title company about preparing a new deed, then use Auditor and Recorder steps.
My mortgage was paid off: search for a mortgage release or satisfaction. Paying off a mortgage does not create a new deed.
I want fraud monitoring: sign up for Property Fraud Alert and review any alert carefully.
I am a veteran: ask about free DD-214 recording and the free Veteran ID Card.
Important notice
Independent Information, Legal Caution and Property-Records Notice
This page is independent informational content. It is not the official website of Medina County, the Medina County Recorder, the Auditor, the Treasurer, the Clerk of Courts or any government agency.
It is not legal advice, title advice, tax advice, a title search, a deed-preparation service or an official recording decision.
Verify recording fees, forms, office hours, routing requirements and document rules directly with the official county office before acting.
Public property and land-record information should be used for deed, recording, title-reference and property-research purposes only. Do not use property-record data for employment, tenant screening, credit, insurance or other FCRA-regulated decisions.
FAQs
Medina County Recorder FAQs
Where is the Medina County Recorder’s Office?
The office is listed at 144 N. Broadway Street, Room 117, Medina, Ohio 44256. The main office phone number is 330-725-9782.
Who is the Medina County Recorder?
The official Recorder website lists Linda Hoffmann as the Medina County Recorder. The contact page lists Emma Schulte as Chief Deputy Recorder.
How do I search Medina County Recorder deeds online?
Open the Recorder’s Document Search page, read the disclaimer, click Accept if you agree, and use the land records search. Search several ways because the system is a working index.
When do newly recorded documents appear online?
The Recorder’s search options page says the general rule is that documents are available the next business day after recording.
How much does it cost to record a deed or mortgage in Medina County?
The Recorder fee page lists $34 for the first two pages and $8 for each additional page for many documents, including deeds and mortgages. Always verify the live fee page before recording.
What margins does Medina County require?
Medina County guidance lists a 3-inch top margin on the first page, 1-inch margins on the other sides of the first page, a 1.5-inch top margin on additional pages and 1-inch margins on other sides.
Can I record a deed by going straight to the Recorder?
Not always. Many conveyances need Tax Map review and Auditor transfer or no-transfer review before the Recorder can record the document.
Does Medina County offer e-recording?
Yes. The Recorder lists approved e-recording companies including Simplifile, ePN and CSC. The office also lists File & Go for Notice of Commencement filings.
What is Medina County Property Fraud Alert?
It is a free alert service that can notify participants when transactions involving their property name are recorded in the Medina County Recorder’s Office.
Can veterans record DD-214 papers?
Yes. The Recorder’s veteran page says DD-214 discharge papers can be recorded for free, and a free Veteran’s Identification Card is available after recording.
Official resources